Project Controls Administrator

ESSENTIAL FUNCTIONS

• Assist with coordination and processing of travel authorizations expense reports and supporting documentation in accordance with established procedures.
• Review and process travel requests for approval and expense reports.
• Support invoice review activities by validating basic labor categories hours and documentation under supervision.
• Ability to start identifying issues and concerns on contracts / reports.
• Prepare and review monthly reports to include: cost data travel variance reports total spend overall allocation progress reports and supplemental reports as requested.
• Assist in compiling monthly status reports cost reports and supporting documentation using provided templates.
• Assist with timecard reviews to ensure submissions are complete and timely.
• Support Purchase Order (PO) documentation and tracking under direction.
• Perform data entry and basic analysis in Excel (e.g. tracking hours travel ODCs).
• Participate in training and shadowing opportunities to build understanding of task orders contract structure and reporting requirements.
• Learn and apply common government contracting terminology acronyms and processes. Coordinate with internal departments (accounting HR contracts security) to route requests and gather information.
• Work with prime contractors in requesting funding and period of performance actions and processing of travel/ODCs as required.
• Assist in generating spend plans for contracts and maintaining them for accuracy and completeness throughout the life of the contract.
• Maintain organized project files trackers and documentation in accordance with contract requirements.
• All other duties as assigned.

REQUIRED QUALIFICATIONS

• Associates or Bachelors degree in business accounting or a related field (or equivalent experience).
• 02 years of experience in project coordination administrative support or related roles.
• Proficiency in Microsoft Excel Word and Outlook.
• Strong attention to detail and willingness to learn.
• Ability to follow instructions and work within established processes.
• Clear written and verbal communication skills.
• Ability to create a positive rapport and work effectively with a variety of colleagues and clients.
• Ability to obtain/maintain a Department of Energy (DOE) Q security clearance.

PREFERRED QUALIFICATIONS

• Minimum 1-2 years of relevant work experience in Government contracting.
• Accounting Contracts US Government Contracting experience.
• Forecasting experience and budget execution.
• Knowledge and experience with Federal Acquisition Regulation (FAR).
• Experience with Joint Travel Regulations (JTR) and Federal Travel Regulations (FTR).

LOCATION:This position is full-time and hybrid in Rockville MD.

SALARY:Salaries are determined based on several factors including external market data internal equity and the candidates related knowledge skills and abilities for the position. The range for this position is 55k-75k.

BENEFITS

• Employer-paid employee Medical Dental and Vision Care.
• Low-Cost Family Health Care offered.
• Federal Holidays and three (3) weeks vacation
• 401(k) with Employer Match
• Cross-training opportunities

About MELE

With over 300 employees and offices in Rockville MD Washington DC and Albuquerque NM MELE is a veteran-owned government contractor empowering its customers with innovative solutions for more than three decades. MELE has team members located across the U.S. and has served more than a hundred countries across hundreds of project locations. The company offers technical engineering and programmatic support expertise to a host of U.S. federal and international agencies including but not limited to the Department of Energy the Department of Defense the Department of Homeland Security the Department of Justice INTERPOL and the International Atomic Energy Agency. MELEs services include national security intelligence IT/cybersecurity facility management and engineering CBRNE defense and nuclear security emergency response training/management and mission and program support.

MELE Associates Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment. MELE Associates Inc. is an E-Verify employer.

Required Experience:

Unclear Seniority