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Project Administrator

Zephyr U A S

Job Location:

Los Angeles, CA - USA

Hourly Salary: $ 35 - 45

Posted: 2 July 2026 (30+ days ago)

Application Deadline: 14 November 2026

Vacancies: 1 Vacancy

Job Summary

About Zephyr Rail
Zephyr Rail is an engineering design and construction management firm based in Orange CA. We specialize in providing comprehensive solutions in railroad design construction management and UAV solutions. We are proud to have earned Zweig Groups recognition as a Best Firms to Work For for three consecutive years demonstrating our commitment to our team and our industry.

Job Summary
As Project Administrator supporting our client you will be the operational backbone of a specialized program coordinating third-party development and utility projects. Youll handle document control contract administration safety coordination and operations covering many aspects of transit construction.

Responsibilities

Oversee the intake and closeout procedures for related development and utility projects encompassing review logging and routing tasks to the correct team members.
Coordinate with construction management team operations and stakeholders to support the project manager.
Manage the shared inbox and ensure that all incoming correspondence is routed promptly.
Distribute and maintain monthly updates for the project including project map and related tracking documents.
Make sure all documentation is completed and stored according to the clients standards.
Tracking Process Construction Work Plans (CWPs) and Requests for Information (RFIs) throughout review and approval stages.
Complete Job Hazard Analyses (JHAs) and coordinate their review with the client
Handle requests for as-built drawings and oversee document control for all project files.
Manage Dig Alert clearance tickets by forwarding tracking and confirming clearances before excavation work.
Conduct Daily Inspection Report (DIR) audits to verify adherence to documentation standards.
Manage and monitor Right of Entry (ROE) requests and approval statuses with the client and related departments.
Coordinate requests for track allocation manage single-tracking events and organize bus bridge operations with the clients Operations.
Offer accounting assistance such as encumbrance tracking and task order management.

Qualifications

Over three years of experience in project administration document control or supporting construction management ideally within a rail transit or infrastructure setting.
Proven ability to manage and monitor large volumes of documentation correspondence and action items simultaneously.
Experience with Right of Entry Dig Alert/811 or construction permitting processes is highly desirable.
Proficient in MS Office (Excel Outlook) document management tools and shared inbox/ticketing systems.
Meticulous attention to detail and thorough follow-up to ensure that all tasks are completed and nothing is overlooked.
Possesses strong written and verbal communication skills and is comfortable engaging with contractors agency staff and internal team members.
Experience working with Procore Bluebeam or comparable construction management platforms.
Exposure to accounting support tasks like encumbrance tracking and task order management.
Experience in utility coordination review of adjacent developments or transit operations coordination.
Authorized to work in the United States.

Salary Range: $35.00 - $45.00 / hourly

Benefits
Paid Medical Dental and Vision 401(k) Plan (with company match) Paid Time Off (PTO) Paid Holidays Disability Insurance Educational Assistance and Licensure Support Performance-based Bonuses Service Awards Flexible/Hybrid Work Arrangements (role-dependent).

How to Apply
Were excited to hear from you! Feel free to apply directly on our careers page or learn more about the opportunities at If you dont find exactly what youre looking for dont hesitate to send your resume to emailprotected. We would be pleased to consider you as a potential new member of our passionate team!

At Zephyr Rail were an equal opportunity employer dedicated to fostering diversity and inclusion.

Note to Recruiters and Job Placement Agencies
We do not accept unsolicited resumes or candidate profiles from recruiters or agencies. We will consider any unsolicited resumes we receive as our property and will process them accordingly. We will only consider direct applicants.

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Required Experience:

Manager

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