Project Administrator Construction

Essential Functions including the following but not limited to the below.

Lead by Example:

Train field foreman to enter payroll and POs into Computerease

Create CO budgets.

Enter owner change orders in Computerease.

Assist AP with PO issues PM issues credits etc.

Initiate close-out for job. Make certain all committed costs are cleared POs are closed and forward to accounting for follow up.

Attend Job/Project Meetings

Build Lifelong Partnerships:

Assist PMs and Field Foreman with submittals.

Coordinate submittals and keep accurate logs.

Distribute approved submittals to PM Foreman vendors etc.

Coordinate operation and maintenance manuals for approval by owner

Write POs with PMs direction. Update POs as needed.

Close POs and remove committed cost from Computerease at PMs request.

Obtain local licensing and permits.

Obtain welder certifications.

Write change orders to subs.

Set up out of town accommodations for jobs i.e. apartments utilities etc.

Interact with Customers to ensure we are communicating and maintaining the business relationship.

Act with Integrity:

Ensure change orders are mailed and executed.

Make sure pricing on vendor invoices matches quotes that were given.

Maintain files for credits returned by the field personnel and interact with vendors to ensure proper credits.

Track tools and equipment and ensure proper MCA rates for billing purposes.

Put People First:

Assist field foreman in ordering material and supplies.

Order on-site utility set up for new projects including but not limited to phones internet fax cable electric mail service.

Assist with jobsite set up including but not limited to copiers office furniture supplies.

Maintain on-site job trailer order supplies materials as needed.

Maintain job folders with updated drawings /specs as needed.

Train new employees

Maintain and work on multiple jobs at once.

Challenge the Ordinary:

Assist the field foreman or PM in developing the SOV.

Maintain records and receipts for petty cash purchases.

Assist in Cost Plus Billing and Reconciliations

Travel to jobsites

Education and/or Work Experience Requirements:

Must have effective communication skills both written and verbal.

Have good organizational skills.

Be detailed-oriented.

Ability to work with and maintain confidential information.

Working knowledge of Word Excel and Outlook.

Strong work ethic and able to work independently. Experience in Construction projects a plus