Project Administrative Assistant

Arcadis

Job Location:

San Diego, CA - USA

Monthly Salary: $ 65000 - 97000

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Description

Arcadis is the worlds leading company delivering sustainable design engineering and consultancy solutions for natural and built assets.

We are more than 34000 people in over 30 countries dedicated toimproving quality of life. Everyone has an important role to play. With the power of many curious minds together we can solve the worlds most complex challenges and deliver more impact together.

Role description:

Arcadis is seeking an Project Assistant to support Southern California projects. The role involves participating in the preparation and management of the divisions annual budget which includes researching and preparing budget projections and forecasts compiling annual budget requests and mid-year budget amendments monitoring and analyzing budget expenditures and variances and providing recommendations on various budget matters. Additionally the Administrative Assistant supervises cash receipts as part of the financial responsibilities.

The position also requires assisting in the administration of the divisions public contracts. This includes developing requests for proposals by drafting and reviewing terms conditions and fee schedules conducting pre-submittal information exchange meetings and providing interpretation and information to staff and the public. The role involves reviewing proposals for responsiveness and accuracy ensuring contractor invoices and payment submittals comply with contract requirements resolving discrepancies and setting up and maintaining contract files records and ledgers. Responsibilities also include reviewing specifications bonds and insurance certifications for compliance preparing various project and contract-related documents executing final retention payments to contractors and interfacing with internal and external customers as needed.

Role accountabilities:

Assists in administering a divisions service agreements and various municipality maintenance agreements; maintains terms and conditions; develops and revises scope of work; sits on the divisions selection committee and recommends award of agreements; amends and executes fee schedules; negotiates costs; prepares monitors and executes amendments and extensions.
Draft revises and reviews board agenda items for a District division or department; prepares and provides monthly notification reports and ad hoc queries; prepares routes and distributes agenda checklists; researches and provides agenda information.
Manages critical timelines and workflow necessary for meeting division financial deadlines
Coordinates the purchase of goods equipment and services for a division and processes payments to vendors and service providers;
Acts as system administrator for the Ports budget preparation system; works with Oracle database administrator to ensure the database has ample capacity and controls for proper operation;
Prepares technical worksheets tables and computations; establishes and maintains databases of information to track budget expenditures and similar matters
Creates monitors approval status tracking and updates requisitions in SAP. Generates and provides various reports from SAP for professional services agreements and contracts including but not limited to balances validity dates expense rates and expiration.

Minimum Qualifications:

Graduation from high school or G.E.D. equivalent
Five years of related experience
Current valid California Class C drivers license

Why Arcadis

We can only achieve our goals when everyone is empowered to be their best. We believe everyones contribution matters. Its why we are pioneering a skills-based approach where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

Youll do meaningful work and no matter what role youll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark on your career your colleagues your clients your life and the world around you.

Together we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality Diversity Inclusion & Belonging

We want you to be able to bring your best self to work every day. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity employer. We are dedicated to a policy of non-discrimination in employment on any basis including race creed color religion national origin sex age disability marital status sexual orientation gender identity citizenship status disability veteran status or any other basis prohibited by law.

Arcadis offers benefits for full time and part time positions. These benefits include medical dental and vision EAP 401K STD LTD AD&D life insurance paid parental leave reward & recognition program and optional benefits including wellbeing benefits adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per salary range for this position is $65000 - $97000. Actual salaries will vary and are based on several factors such as experience education budget internal equity project and location.

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Required Experience:

Junior IC

DescriptionArcadis is the worlds leading company delivering sustainable design engineering and consultancy solutions for natural and built assets.We are more than 34000 people in over 30 countries dedicated toimproving quality of life. Everyone has an important role to play. With the power of many c...