ProgramPortfolio Manager

Program/Portfolio Manager

Malvern PA

Onsite role

Job description:

The hiring manager clarified that this position is not a traditional project management role focused on delivering individual projects. Instead it is an operational Portfolio Management Office (PMO) role centered on workforce planning budgeting resource management vendor oversight and portfolio governance within the Workplace Technology IT organization.

Key Responsibilities

Support and manage the IT portfolio from a budgeting resource planning and operational perspective.

Lead and coordinate the annual planning process including:

Budget development and forecasting

Resource and workforce planning

Contractor and staffing strategies

Software and licensing planning

Portfolio prioritization and alignment

Track actuals versus forecasts on a monthly and quarterly basis.

Manage vendor relationships Statements of Work (SOWs) contract negotiations and third-party sourcing activities.

Oversee workforce management activities including contractor tracking onboarding/offboarding schedules rates costs and resource allocation.

Facilitate collaboration between business leaders IT teams and external partners to drive planning and execution.

Candidate Profile

The ideal candidate will be:

An experienced Program Manager or Portfolio Manager with approximately 5 8 years of relevant experience.

A Robust individual contributor with no direct reports but capable of influencing stakeholders and driving accountability across teams.

Highly skilled in relationship management communication negotiation and executive-level stakeholder engagement.

Comfortable operating in ambiguous environments and proactively solving problems.

Robust in Microsoft Excel and PowerPoint with a business-focused rather than technical background.

Experienced in budgeting financial management resource planning vendor management and PMO operations.

Top Priorities During the First Six Months

Support and drive the organizations annual planning process.

Assist leadership with budget forecasting resource planning and portfolio management activities.

Coordinate stakeholders across business and IT functions to facilitate decision-making and planning execution.

Recruiting and Screening Expectations

The hiring manager emphasized the importance of identifying candidates with genuine PMO and portfolio management experience rather than individuals whose resumes have simply been tailored to match the job description.

To ensure quality:

Candidates will undergo a thorough first-round screening process.

Scenario-based and competency-focused interview questions will be used to validate experience.

The recruiting team will present a small group of highly qualified candidates rather than a large volume of resumes.

Initial interviews are expected to last approximately 30 45 minutes.

Critical Experience Areas

Candidates should demonstrate experience in:

Portfolio Management Office (PMO) operations

Vendor Management Office (VMO) functions

Third-party sourcing and vendor oversight

SOW development and negotiation

Workforce planning and resource management

Budgeting and financial forecasting

Stakeholder management and executive communication

Prioritization and managing competing business demands

This role is best described as a PMO/Portfolio Operations Manager position with a robust focus on financial planning workforce management vendor governance and organizational planning rather than traditional project delivery.