Program Specialists

Job Summary
Program Specialist Provide administrative support for the providers and research leadership in the Department of Physical Medicine and Rehabilitation . 1. Maintain and organize meetings calendars and phone calls. Development of meeting agendas minutes task lists and food arrangements as needed. 2. Develop weekly one on one meeting with assigned providers to efficiently meet all of their needs and requests in their 3 academic missions i.e. clinical educational and research. 3. Assist your provider in their clinical role by working closely and cooperatively with all clinic personnel on patient related issues i.e. maintaining patient electronic medical records billing follow-up patient calls etc. (appropriate software training provided). 4. Assist your provider in their research and publications efforts including finding online references/journal articles organizing references in Endnote/Mendeley formatting manuscripts submitting articles or book chapters for review (appropriate software training provided). 5. Assist your provider in their teaching/education responsibilities by assisting in preparing PowerPoint presentations handouts and related education materials etc. (appropriate software training provided). 6. Maintain providers CVs (in MBM system) and certifications for state licenses DEA credentialing reappointments etc. 7. Make travel and hotel arrangements register for conferences and assist in the travel reimbursement process (appropriate software training provided). 8. Transcribe letters emails and complete forms regarding the providers administration and academic mission responsibilities. 9. Respond to medical record requests. Schedule attorney depositions conferences and coordinate billing for these services. 10. Coordinate and run the annual research symposium under the direction of the Vice Chair of Research. 11. Assist with processing reimbursements (travel purchases etc) updating relevant reports and other tasks as requested. 10. Provide coverage support for other administrative staff when out of the office. Learn more about the great benefits of working for University of Utah: The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities
Program Specialists I Design and implement one or more programs for the university that carry out the mission. Set goals for each program. Determine benchmarks for successful and effective programs that achieve intended goals. Ensure that the programs and services provided reflect the needs and expectations of the community. Collect feedback from members volunteers and staff to improve future programs/services. Responsibilities may include fundraising budgeting and community outreach for assigned program(s). May manage special events that publicize the university and its programs to the community. Requires basic skill set and proficiency. Conduct work assignments as directed. Closely supervised with little latitude for independent judgment. Requires a bachelors (or equivalency) 2 years of directly related work experience or a masters (or equivalency) degree. This is an Entry-Level position in the General Professional track. Job Code: PZ3711 Grade: P13 Expected Pay Range: $29913 to $68625 Program Specialists II Design and implement one or more programs for the university that carry out the organizations mission. Set goals for each program. Determine benchmarks for successful and effective programs that achieve intended goals. Ensure that the programs and services provided reflect the needs and expectations of the community. Collect feedback from members volunteers and staff to improve future programs/services. Responsibilities may include fundraising budgeting and community outreach for assigned program(s). May manage special events that publicize the organization and its programs to the community. Requires moderate skill set and proficiency in discipline. Conducts work assignments of increasing complexity under moderate supervision with some latitude for independent judgment. Requires a bachelors (or equivalency) 4 years or a masters (or equivalency) 2 years of directly related work experience. This is a Developing-Level position in the General Professional track. Job Code: PZ3712 Grade: P14 Expected Pay Range: $32904 to $75487

Minimum Qualifications
EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelors degree 4 years of directly related work experience). Department may hire employee at one of the following job levels: Program Specialists I: Requires a bachelors (or equivalency) 2 years of directly related work experience or a masters (or equivalency) degree. Program Specialists II: Requires a bachelors (or equivalency) 4 years or a masters (or equivalency) 2 years of directly related work experience.