Program Specialist, OLLI
Job Location:
Denver, CO - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
About the University of Denver
The University of Denver (DU) a private university is the oldest independent university in the Rocky Mountain region with over 12000 students in undergraduate and graduate programs. DU is classified as an R1: Doctoral University. As a top-tier private institution we are dedicated to making positivechangein the world through innovative education lifelong learning and community contribution.
About OLLI at DU
OLLI at DU is a vibrant lifelong learning community serving over 2000 members annually adults aged 50 and older. Our mission is to enrich the lives of our members through a high-quality learning and social environment. We offer a wide range of courses lectures webinars social events and travel opportunities across five metro Denver locations and online. Our member-driven organization relies on volunteer facilitators who share theirexpertiseand passion with fellow learners. OLLI at DU part of a national network of more than 120 Osher Lifelong Learning Institutes is the College of ProfessionalStudiescommunity-centered home for lifelong learning.
Position Summary
The ProgramSpecialistoversees member programs and events manages communications with facilitators supports facilitator recruitment and retention and fosters member engagement to enhance experiences grow membership and improve retention across all OLLI locations. This role combines event coordination communications and hands-on site support.
Reporting to the Director of Programming the ProgramSpecialistmanageswebinarseries field trips Lunch & Learns member events and on-site operations. This position requires strong organizational and communication skills and a commitment to cultivating an engaged and growing membership.
Reporting Relationship
This position reports to the Director of Programming.
Essential Functions
Webinar& Event Coordination
- Webinar Series:Coordinate allwebinarseries including Summer Shorts Fall Recess and Friday STEM including speaker recruitment and communication scheduling technical setup and follow-up
- Lunch & Learns:Organize Lunch & Learns across all sites and terms recruiting speakers coordinating schedules and managing eventlogistics
- Field Trips:Plan and execute monthly member field trips working with Membership Committee volunteers toidentifylocations managelogistics event costs and participant coordination
- Course Preview Events:Oversee and assess course preview events open houses and site activities; develop and implement strategies to promote programs and engage prospective members
Member Engagement & Communications
- Facilitator Newsletter:Develop and curate facilitator newsletter content collaborate with facilitators to gather feedback and contributions andsubmitfinalized content for design and distribution
- Member Newsletter:Provide program content for weekly member newsletter and event descriptions for marketing flyers;submitto the Digital Communications and TechnologySpecialist
- Class Announcements:Produce and distribute weekly class announcements
- Facilitator Support:Assist the Director of Programming with facilitator recruitment training recognition and retention including planning of facilitator-specific events
- Membership Committee:Provide administrative and organizational support to the Membership Committee to advance initiatives that foster community improve member experience and drive membership growth and retention
- Shared Interest Groups:Oversee Shared Interest Groups (SIGs) supporting existing groups vetting new suggestions and fostering member-led programming
Site Operations & Member Support
- On-Site Coordination:Serve as on-siteSpecialistapproximately three days per week during terms overseeing facility access AV and room setup welcome table preparation coffee service as applicable facilitator support member greeting and end-of-day cleanup; conduct brief check-ins during sessions to ensure smooth operations and class quality
- Course Surveys:Manage Qualtrics course survey process including setup distribution to course participants and data summarization; share results with Director of Programming
- Backup Support:Provide backup support for office phone email and website inquiries;assistwith course registration during high-volume periods
- Member & Facilitator Relations:Build rapport with members and facilitators on-site proactively addressing questions and troubleshooting issues
Knowledge Skills and Abilities
- Strong organizational and program management skills with ability to manage multiple events and deadlines
- Excellent interpersonal skills with ability to engage stakeholders including members facilitators volunteers and facility managers
- Strong verbal and written communication skills with experience creating newsletters or other marketing communications
- Experience coordinating events webinars or programs including speaker recruitment andlogistics
- Ability to work effectively with volunteers and committees; strong customer service orientation with commitment to inclusive member experiences
- Strong problem-solving skills with flexibility to handle changing priorities
- Technicalproficiencywith Microsoft Office Suite email marketing platformswebinartools (Zoom) and database systems
- Proven ability to effectively use AI-powered tools to streamline workflows generate insights and support program delivery
- Enthusiasm for lifelong learning and working with adult learners aged 50 and older
RequiredQualifications
- Bachelors degree or equivalent training and experience
- 35 years of experience in program coordination event management communications or related field
- Experience with email communications platforms
- Demonstrated strong interpersonal verbal and written communication skills enabling clear professional interaction with a variety of audiences and colleagues
PreferredQualifications
- Experience in nonprofit education or membership-based organizations
- Experience coordinating webinars or virtual events
- Experience working with volunteers or committees
- Familiarity with adult education or senior programs
Working Environment
Office environment with regular travel to OLLI program sites across metro Denver
Occasional evening and weekend work for events webinars and field trips
Moderate stress level with multiple concurrent deadlines and event coordination
Physical Activities
Ability to sit in front of a computer for extended periods
Ability to lift and carry up to 25 pounds occasionally
May berequiredto move office furniture such as tables and chairs for meetings or events
Ability to travel to multiple sites across metro Denver with the capability of transporting materials and supplies
Work Schedule
Monday - Friday 8:00am-4:30pm. This is a full-time benefited position with flexible scheduling to accommodate site visitswebinarcoordination and events. Occasional evening and weekend workrequired. Hybrid work arrangements may be available in consultation with the Director of Programming andin accordance withthe Universitys remote work policies.
Application Deadline
For consideration please submit your application materials by 4:00 p.m. (MST) May 22 2026.
Special Instructions
Candidates must apply online through to be considered. Only applications submitted online will be accepted.
Salary Grade Number:
The salary grade for the position is 9.
Salary Range:
The salary range for this position is $58000 - $65000
The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate departmental budget availability internal salary equity considerations and available market information but not based on a candidates sex or any other protected status.
Benefits:
The University of Denver offers excellent benefits including medical dental retirement paid time off tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.
Please include the following documents with your application:
1. Resume
2. Cover Letter
The University of Denver is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex (including sex stereotypes sex characteristics sexual orientation gender identity and gender expression) marital family or parental status pregnancy or related conditions national origin disability or status as a protected veteran. The University of Denver does not discriminate and prohibits discrimination on the basis of race color national origin ancestry age religion creed disability sex (including sex stereotypes sex characteristics sexual orientation gender identity and gender expression) marital family and parental status pregnancy genetic information military enlistment or veteran status and any other class of individuals protected from discrimination under federal state or local law regulation or ordinance in any of the Universitys educational programs and activities and in the employment (including application for employment) and admissions (including application for admission) context as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; the Equal Pay Act; the Colorado Equal Pay for Equal Work Act; the Colorado Protecting Opportunities and Workers Rights (POWR) Act; and any other federal state and local laws regulations or ordinances that prohibit discrimination harassment and/or retaliation. For more information please see the University of Denvers NonDiscriminationStatement.
All offers of employment are contingent upon satisfactory completion of a criminal history background check.
Required Experience:
IC
About Company
At the University of Denver, experience hands-on learning, research, and a vibrant community across two campuses in Denver and the Colorado Rockies.
