Program Operations Coordinator

About Black Men Teach (BMT)

Black Men Teach is a movement and a mission building a future where every child has the opportunity to learn from be led by and be inspired by a Black male educator. We recruit prepare and support Black men to enter and thrive in the classroom strengthening schools and transforming communities in the process. At BMT were reimagining what it means to teach lead and belong. Our team is bold innovative and deeply rooted in purpose. We dont just talk about change we design it build it and live it every day. Our work is rooted in the belief that representation mattersand that our childrens schooling experience will never be complete without Black male teachers in the classroom.

Position Overview:

The Program Operations Coordinator serves as the operational backbone of Black Men Teachs Programs Division providing project coordination operational support and administrative leadership across Secondary Programs & Educator Pathways Postsecondary Success Collective Impact & Partnerships Recruitment and Teaching & Learning.

Reporting to the Managing Director of Programs this role ensures priorities remain organized projects move forward meetings result in action and operational systems function efficiently. Working closely with program leaders the Program Operations Coordinator creates alignment accountability and consistency across the division while allowing Directors and Managers to focus on strategy partnerships and program impact.

The ideal candidate is highly organized proactive solutions-oriented and thrives in fast-paced environments where attention to detail follow-through and collaboration are essential.

Core Responsibilities:

• Program Operations & Project Coordination (35%)
  • Coordinate operational priorities across the Programs Division to ensure projects initiatives and deliverables remain on schedule.
  • Monitor project timelines implementation plans and action items while following up with team members to ensure timely completion.
  • Maintain project management systems shared work plans trackers and operational dashboards.
  • Support the implementation and continuous improvement of standard operating procedures (SOPs) workflows and operational processes.
  • Identify operational bottlenecks and recommend solutions that improve efficiency and collaboration.
  • Ensure program documentation remains organized accurate and accessible.
• Leadership & Executive Support (25%)
  • Coordinate calendars meetings scheduling and logistics for the Managing Director of Programs.
  • Support leadership meetings one-on-one meetings team meetings and cross-functional planning sessions.
  • Prepare meeting agendas capture meeting notes document key decisions and track follow-up action items.
  • Coordinate interviews hiring logistics and onboarding activities across the Programs Division.
  • Assist with travel coordination conference logistics and leadership event planning as needed.
• Cross-Functional Coordination & Communication (15%)
  • Provide operational support to Directors Managers and cross-functional project teams.
  • Coordinate communication shared initiatives and collaborative projects across program functions.
  • Ensure organizational priorities remain aligned and information flows effectively across teams.
  • Support division-wide planning meetings retreats and organizational initiatives.
  • Strengthen collaboration by ensuring accountability transparency and timely follow-through.
• Recruitment & Program Administration (10%)
  • Support recruitment communications interview scheduling and onboarding logistics.
  • Assist with Fellow outreach event registration and participant communications.
  • Develop and maintain forms templates operational resources and recruitment materials.
  • Coordinate administrative support during recruitment cycles orientations retreats and major program events.
• Operational Systems & Continuous Improvement (10%)
  • Conduct research and gather information to support operational decision-making.
  • Review proofread and format internal and external documents.
  • Support implementation of new systems tools and operational improvements.
  • Troubleshoot operational issues and coordinate solutions across the Programs Division.
  • Recommend process improvements that strengthen operational effectiveness and team productivity.
• Organizational Collaboration (5%)
  • Partner closely with the Managing Director of Programs to support division-wide priorities.
  • Collaborate with Directors and Managers to ensure consistent execution of organizational initiatives.
  • Support cross-functional meetings planning sessions and strategic projects.
  • Champion Black Men Teachs mission values and culture of operational excellence.
    

Qualifications:

• Required
  • Associates degree or equivalent combination of education and professional experience.
  • Minimum of three (3) years of experience in project coordination operations nonprofit administration executive support program management or a related field.
  • Demonstrated ability to manage multiple projects simultaneously while meeting deadlines.
  • Strong organizational communication and time management skills.
  • Experience coordinating meetings projects and operational workflows.
  • Proficiency with Google Workspace Microsoft Office project management software (Asana ClickUp etc.) and virtual meeting platforms.
  • Commitment to educational equity and supporting mission-driven organizations.
• Preferred
  • Experience supporting executive leaders or cross-functional teams.
  • Experience working within nonprofit education or human services organizations.
  • Familiarity with CRM systems project management tools and workflow automation.
  • Experience coordinating recruitment or hiring processes.
    

Skills and Competencies:

• Mission Alignment: Models Black Men Teachs mission values and commitment to educational equity.
• Project Coordination: Organizes complex projects timelines and competing priorities while ensuring consistent execution.
• Communication & Collaboration: Builds strong relationships and ensures information flows effectively across teams.
• Organization & Attention to Detail: Maintains accurate documentation systems and operational processes with a high level of precision.
• Execution & Accountability: Takes initiative follows through on commitments and ensures operational excellence.
• Problem Solving & Adaptability: Anticipates challenges identifies solutions and adapts effectively in a dynamic environment.
• Operational Excellence: Continuously improves systems workflows and administrative processes to increase organizational effectiveness.
  

Physical Requirements:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
• The person in this position needs to be able to move about inside and outside different facilities (e.g. schools) or offices throughout the workday.
• The candidate is expected to attend conferences meetings and training sessions both virtually and in-person.
• Ability to coordinate both in-person and virtual meetings events and operational activities.
• Ability to remain stationary for extended periods while working at a computer and managing administrative responsibilities.
  

Work Environment

• The standard work schedule is Monday through Friday. To support collaboration community building and teamwork Black Men Teach requires staff to work on-site three days per week Tuesday through Thursday. Mondays and Fridays are designated as remote workdays.
• This position operates in a collaborative fast-paced hybrid work environment requiring frequent interaction with colleagues partners schools and community stakeholders. The role requires flexibility effective prioritization and the ability to manage multiple projects simultaneously.
  

Compensation and Benefits

Salary range: $50000 $60000. Final salary is determined by BMT based on years of experience educational background and level of expertise. Compensation is competitive and commensurate with experience. BMT offers a comprehensive benefits package designed to support the whole person your health your future and your life outside of work:

• Medical dental and vision insurance BMT covers 75% of the employee premium and 65% of dependent premiums
• 401(k) retirement plan with up to 4% employer match
• Paid Time Off (PTO) paid sick leave and company-observed holidays in accordance with Black Men Teachs leave policies
• Professional development opportunities aligned with your growth
• We offer a hybrid work environment that emphasizes flexibility collaboration and community connection.
  

EEO Statement

Black Men Teach (BMT) is an equal opportunity employer committed to creating an inclusive and equitable workplace where all team members feel valued and supported. We celebrate diversity in all its forms and do not discriminate based on race color religion creed national origin ancestry gender gender identity or expression sexual orientation age disability veteran status marital status or any other characteristic protected by law.

Join Us!

If youre passionate about reimagining systems and creating lasting impact we invite you to bring your ideas and energy to BMT. Together were not just transforming education were transforming possibility.