Program Operations and Admissions Coordinator, PA Program

Position Details

Program Operations and Admissions Coordinator PA Program
University of Tampa Department of Physician Assistant Medicine

The University of Tampa is seeking a Program Operations and Admissions Coordinator to support the Department of Physician Assistant Medicine. This position serves as the primary on-site operational staff member for the PA Program and the main front-facing point of contact for students applicants faculty visitors and external stakeholders. The Coordinator supports daily program operations PA-specific admissions processes front desk coverage interview and event logistics exam support purchasing and general administrative coordination in a fast-paced graduate health professions environment.

Key Responsibilities

• Serve as the primary front desk and operational contact for the PA Program
• Support PA admissions processes including applicant tracking communications interview scheduling and admissions logistics
• Coordinate calendars meetings records and routine administrative workflows
• Assist with exam logistics proctoring and assessment support
• Process purchasing reimbursements and vendor coordination
• Coordinate events room scheduling facilities and IT requests
• Collaborate with program staff faculty Graduate Studies and University offices to support efficient program operations including operational support for accreditation-related activities
• Identify operational bottlenecks and propose process improvements to the Program Director
• Develop and maintain SOPs checklists templates and trackers for recurring operational processes

Minimum Qualifications

• Bachelors degree required or an equivalent combination of education and progressively responsible administrative experience
• Three or more years of administrative experience
• Strong organizational communication and customer service skills
• Ability to manage multiple priorities with accuracy professionalism and sound judgment
• Proficiency with Microsoft 365 and shared document systems
• Ability to handle confidential information and work effectively in a team-based academic environment

Preferred Qualifications

• Experience in higher education healthcare education or admissions
• Experience supporting a graduate or health professions program
• Familiarity with admissions platforms such as CASPA
• Experience coordinating events interviews exam logistics or student-facing operations

Work Schedule
Monday through Friday from 8:30 a.m. to 5:00 p.m.
Summer: Monday through Thursday from 8:00 a.m. to 5:30 p.m.

This is primarily an on-campus position generally Monday through Friday during regular business hours with occasional early morning evening or weekend responsibilities related to interviews orientations ceremonies exams and program events.

The University of Tampa offers great benefits including:

• Free Tuition
• Generous paid leave
• Wellness initiatives
• 100% Employer-Funded Health Reimbursement Account
• 100% Employer-Paid Short & Long Term Disability Insurance
• 100% Employer-Funded Employee Assistance Program
• Discounted On-Campus Dining Meal Plans
• Free On-Campus Parking
• Access to Campus Amenities (pool library campus events and more)
• Fitness Center
• Pet Insurance
• Flexible Spending Accounts
• And more

Submission Guidelines

To receive full consideration fora faculty appointment with The University of Tampa please be sure touploaddocumentsas required for thisposition at time of application submission. Once your application has been submitted no changes may be made. Required documentsshould be submittedin the attachment box at the bottom of the My Experience page of the application before continuing through the application. Note: A maximum of five (5) documents may be attached to your application. If more than five (5) documents are required please combine the additional documents into a single attachment so that you may continue through the application process.

Background Check Requirements

Finalists may be required to submit to a criminal background check.