Program Manager Office of Provost & VP- Academic Affairs

The University at Albany is a Carnegie-classified Research 1 institution driven by academic excellence pioneering research and scientific discovery and service to community. UAlbanys world-class faculty experts and approximately 17500 students are creating new knowledge in fields such as artificial intelligence semiconductor engineering atmospheric and environmental sciences cybersecurity public health public administration and social welfare while deepening our understanding of our world through scholarship and creative activity in the social sciences and humanities. As one of the most diverse public research institutions in the nation the University is a national leader in public engagement educational equity and social mobility. For over 180 years UAlbany has molded bright curious and engaged students and launched them toward success.

Located in Albany New York New York States capital the University is convenient to Boston New York City and the Adirondacks.

The Project Manager provides leadership coordination and operational oversight for major academic events sponsored by the Office of the Provost. The positions primary responsibility is the planning and execution of Showcase UAlbanys annual campus-wide celebration of student research scholarship and creative activity. Showcase is one of the universitys largest academic events involving extensive cross-campus collaboration and engaging thousands of students faculty staff and community 2026 Showcase featured more than 2600 student participants delivering more than 1700 presentations.

In addition to Showcase the Project Manager oversees the logistics of other Provosts Office functions and activities throughout the year such as award ceremonies and faculty development activities ensuring high-quality planning effective coordination and successful implementation. This role requires strategic planning and the ability to coordinate complex activities across multiple academic and administrative units.

Primary Responsibilities:

• Leadership and Strategic Coordination
  • Provide leadership and direction for Showcase and other major academic functions sponsored by the Provosts Office.
  • Serve as the central coordinating authority for major functions by the Provosts Office ensuring alignment among academic units and administrative offices.
  • Establish and maintain effective working relationships with Deans Department Chairs faculty leaders staff and campus service units such as Office of Communication and Marketing facilities and catering to support function goals.
• Showcase Management
  • Work closely with the Associate Vice Provost for Faculty Success to lead all phases of Showcase planning including promotion submission scheduling venue coordination logistics communications and day-of operations.
  • Organize planning meetings with the Showcase Steering Committee College/School liaisons guiding decision-making and maintaining project timelines.
  • Work closely with the Showcase Coordinator and Staff Assistant in Provosts Office to manage logistics budget tracking communications and resource allocation.
  • Coordinate with various campus units to ensure seamless event execution.
  • Work closely with the Office of Communication and Marketing Office of Government and Community Relations and University Advancement to facilitate fundraising for Showcase and enhance Showcase visibility and impact.
  • Prepare the annual Showcase report and analyze post-event survey data to facilitate continuous improvement.
• Management of Additional Provosts Office Functions
  • Plan coordinate and execute other academic functions sponsored by the Provosts Office such as faculty promotion and recognition ceremonies faculty development events Provosts Council meetings academic forums and other special functions.
  • Develop event strategies timelines communication plans and operational frameworks tailored to each functions objectives.
  • Ensure consistency quality and alignment with institutional goals across all Provosts Office programming.
• Operational Oversight and Continuous Improvement
  • Maintain comprehensive planning documents timelines and operational records for all functions.
  • Oversee event-related communications including promotional materials outreach campaigns and informational resources.
  • Conduct post-event surveys to facilitate continuous improvement
  • Identify opportunities to streamline processes adopt new tools and enhance event effectiveness.

Functional and Supervisory Relationships:

• Reports to: Associate Vice Provost for Faculty Success
• Supervises the following positions: NO

Job Requirements:

• Demonstrated ability to lead cross-functional teams and coordinate large-scale projects.
• Excellent communication and interpersonal skills with the ability to work effectively across diverse divisions and stakeholder groups.
• Ability to learn and adopt new software tools to support event management and communication.
• Strong organizational skills attention to detail and the ability to manage multiple priorities in a fast-paced environment.
• Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community.
• Applicants must demonstrate an ability to support diversity equity access inclusion and belonging relative to their role.

Minimum Qualifications:

• Bachelors degree from an accredited institution.
• Minimum of two years to three years of experience in conference/event planning project management or related professional work.

Preferred Qualifications:

• Professional experience working within higher education.
• Experience with data analysis reporting and assessment tools.

Working Environment:

• Typical office environment

Professional Rank and Salary Grade:Senior Staff AssistantSL3$.

Special Note:Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization you do not meet eligibility requirements.Additionally please note that UAlbany is not an E-Verify employer.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or Clery Act mandates that all Title IV institutions without exception prepare publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the Universitys crime statistics for the past three years; and disclosures regarding the Universitys current campus security University at Albanys Annual Security Report is available in portable document format PDF by clicking this link to NYS Labor Law 194-A no State entity as defined by the Law is permitted to rely on orally or in writing seek request or require in any form that an applicant for employment provide his or her current wage or salary history as a condition to be interviewed or as a condition of continuing to be considered for an offer of employment until such time as the applicant is extended a conditional offer of employment with compensation and for the purpose of verifying information may such requests be made. If such information has been requested from you before such time please contact the Governors Office of Employee Relations at or via email at

THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER

Please apply onlinevia Instructions:

Applicants MUST submit the following documents:

• Resume
• Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications
• List of 3 professional references with e-mail addresses and telephone numbers

Note:After submitting your resume the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.).

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Preference will be given to applications received by August 23.