Program Manager, Internal Awards and Research Administration

Institute Awards Administration

Coordinate the full lifecycle of Institute-supported funding opportunities including planning announcement application or nomination review selection award notification setup monitoring reporting closeout and maintenance of historical records.

Administer internal RFAs pilot and seed awards fellowship awards faculty development awards strategic initiatives donor-supported or donor-directed awards discretionary allocations and other Institute funding mechanisms.

Serve as a primary administrative resource for applicants award recipients faculty leaders departments and Institute leadership regarding award processes and requirements.

Maintain award documentation timelines terms reporting requirements and recipient records.

Coordinate timely closeout of awards and disposition of remaining balances in accordance with Institute and university requirements.

Research Administration & Financial Coordination

Coordinate administrative activities associated with Institute-supported research and other funded initiatives.

Support Research FSEAs and other Institute research or investment accounts.

Partner with investigators department administrators Institute Finance Sponsored Programs and other university offices on award setup financial monitoring reporting transfers and closeout.

Help ensure funding is administered in accordance with Institute requirements donor or funding restrictions and applicable university policies.

Assist faculty and departments in navigating administrative requirements associated with Institute-supported research activities.

Scientific & Programmatic Review Coordination

Coordinate operational aspects of ad hoc Scientific Review Panels and other faculty-led review processes.

Coordinate reviewer identification and recruitment conflict-of-interest documentation review materials scheduling scoring meeting logistics and maintenance of appropriate records.

Provide administrative support that enables faculty reviewers and Institute leadership to conduct fair consistent and well-documented review processes.

Support development and continuous improvement of review procedures tools templates and reviewer guidance.

Program Operations & Systems Development

Develop implement and continuously improve systems workflows templates databases dashboards and other tools supporting Institute awards and research administration.

Support implementation and optimization of award-management platforms or similar systems.

Develop standardized processes and documentation that improve consistency transparency efficiency and the applicant and recipient experience.

Identify operational gaps and recommend practical improvements to Institute leadership.

Communications & Program Coordination

Partner with Marketing & Communications Advancement Strategic Engagement & Partnerships and other Institute teams to coordinate award announcements recipient recognition donor stewardship activities presentations and other communications related to Institute-supported initiatives.

Maintain clear and timely communications with applicants recipients reviewers faculty leaders departments and administrative partners throughout the award lifecycle.

Coordinate information needed by functional partners while allowing the appropriate teams to lead communications fundraising donor engagement or other specialized activities.

Reporting & Portfolio Analytics

Maintain accurate operational reporting for the Institutes funding portfolio including award metrics funding summaries progress reports outcomes historical records and portfolio dashboards.

Track key deadlines commitments balances and reporting requirements.

Prepare information and analyses that support Institute leadership in stewardship planning resource allocation and decision-making

Masters degree in business healthcare administration public administration science research administration higher education or a related field.
Five or more years of progressively responsible experience in research administration academic medicine higher education or an academic health center.
Experience administering internal funding programs fellowships research awards pilot programs or similar grant programs.
Experience coordinating scientific peer review panels faculty committees advisory groups or similar review processes.
Experience with proposal or award management systems such as Proposal Central InfoReady SmartSimple Workday or similar platforms.
Experience developing dashboards metrics portfolio reports or executive-level reporting.
Demonstrated experience building or improving programs systems workflows or operational infrastructure.
Project Management Professional (PMP) certification or equivalent project/program management training is preferred but not required.
The successful candidate should demonstrate:
Progressively responsible experience in research administration grants or award administration higher education administration healthcare administration or a related operational field.
Experience coordinating complex projects or programs involving multiple stakeholders.
Strong organizational analytical written verbal and interpersonal communication skills.
Ability to manage multiple priorities meet deadlines and work independently with sound judgment.
Demonstrated ability to develop or improve administrative processes and systems

Please upload the following - CV or Resume Cover Letter and List of Professional References.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.