Program Manager

Vision To Learn

Job Location:

Eugene, OR - USA

Yearly Salary: $ 65000 - 75000

Posted on: 3 days ago

Vacancies: 1 Vacancy

Job Summary

VISION TO LEARN

PROGRAM MANAGER - This is not a remote position

LOCATION: Bend Oregon

REPORTS TO: Director of Operations

COMPENSATION: $65000-$75000/YR

POSITION TITLE: Program Manager

EMPLOYMENT TYPE: Full Time Benefits

ABOUT VISION TO LEARN

Join Vision To Learn and make a direct impact in your community by helping provide vision services to school-aged children in underserved communities who would otherwise go without access to care.

Vision To Learn is the largest school-based vision care nonprofit in the country. VTL exists to address one basic premise if you cant see you cant learn. Vision To Learn provides eye exams and glasses to students in underserved communities at no cost to the student or their families to help them succeed in school and in life. Founded in Los Angeles in 2012 Vision To Learn has since expanded to schools across the country. Vision care is critical as 80% of all learning during a childs first 12 years is visual we work to solve the problem of lack of access by partnering with school districts to provide eye exams and glasses at no charge to families. We have provided over 3.8 million vision screenings 800000 eye exams and 630000 new prescription glasses in the last decade.

For more information about our career opportunities and see the impact of our work please visit our website/careers/

Qualified applicants please apply through this direct link or through our website:

WE ARE

Vision To Learn will expand our work into Central Oregon launching a new program serving Bend Eugene and the surrounding counties. We are friendly high energy knowledgeable and detail-oriented professionals committed to Vision To Learns mission. We approach our work with a value system of service excellence empathy integrity open communication empowerment and an eagerness to help the communities we serve.

GENERAL PURPOSE OF THE JOB

This position is accountable for overseeing the overall management of a region including operations of mobile clinic(s) in designated areas including:

Build and maintain relationships with key local stakeholders
Operations Management
Patient Care Coordination Patient Satisfaction and Clinical Outcomes;
People Management; and
Regulatory Compliance and Risk Management.

The Program Manager provides leadership and direction to the regional staff to ensure safe efficient and ethical patient care and positive teammate relations.

CORE RESPONSIBILITIES

We are looking for a Program Manager (PM) for our Central Oregon region. This position oversees the regional staff which could include office admin and clinical staff. The PM will be a leader to this staff and strategically leverage their talents to smoothly maintain and run a program to support students across rural communities within the addition the PM will be the point of contact for our community and school partners ensuring the required support documentation and system data materials are managed in an efficient and timely manner.

This is a wonderful opportunity for someone that loves a challenge and who would be eager to be the face of a very successful scaling program while building community and brand partnerships.

ESSENTIAL FUNCTIONS

The PM is responsible for the day-to-day operations of VTLs mobile vision clinics within their region including but not limited to:

Efficient use of the mobile clinic via accurate schedules for exams clear logistical information for clinic staff and school contacts and consistent communication of expected patients served on a daily basis;
Professional attitude and delivery of high-quality medical care to every patient partner parent and visitor; and
Development/maintenance of major on-the-ground relationships with key local stakeholders including schools and districts community organizations and philanthropic funders critical to the long-term viability of the program.

To do this the PM is responsible for running the mobile vision service program during the school term (primarily in schools) and the summer (primarily in community organizations) throughout their region and is expected to:

Create and maintain schedules of screenings exams and dispensing;
Ensure patient school and regional data is collected in a timely and accurate way;
Oversee program related functions of staff and ensure delivery of consistent quality service provided by clinic staff; and
Work productively with the Director of Operations to advance the strategy and sustainability of the program

Financial and Operations Management

Create and maintain comprehensive and efficient clinic and vision services operations including screening exams and dispensing coordinating with site partners and creating and communicating detailed schedules logistics and site information to staff
Maximize efficiency of operation through comprehensive understanding of district calendar operational details management of clinic team and efficient use of and oversight of regional data and data systems
Input/manage the input of accurate and timely data into relevant VTL systems including the electronic medical records database (as applicable to PM and or in consultation with medical personnel) Basecamp (site scheduling system) dispensing system public reimbursement billing (in consultation with VTL national public reimbursement personnel) and other systems as developed and introduced
Coordinate vehicle maintenance with optician to keep clinic(s) and equipment in good working condition maintain proper registrations and inspections and coordinate with optician to plan for and ensure adequate supplies and inventory; on occasion you may be required to drive the clinic(s)
Provide oversight to all regional staff including clinic and administrative staff
Provide financial oversight for regional operations through monitoring of revenues and expenditures for the operation
Provide input on expected exams to be provided and staffing hours (as needed) each month quarter and/or year for budget development by CFO

Collaborate with the Development Team and Director of Operations and assist in providing data operational plans and other important information related to development and grant requirements.
Attend grant meetings and site visits where necessary for purposes of donor and partnership development

Patient Care Coordination Patient Satisfaction and Clinical Outcomes

Ensure accurate data entry and record keeping within the organizations EHR (SPARTA) related to patient and procedure reports in an effort to ensure ethical accurate and timely submission of public reimbursement charges for delivery of service

Quality control of customer service including prompt follow-up on any patient family or community partner comments and requests and consistent professionalism of the program
Build positive organizational culture through verbal/written performance feedback helping to troubleshoot problems as they arise assisting staff in learning to problem solve and through effective communication with key personnel and VTL leadership
Assist in communications maintaining files of and providing local stories photos or other highlights proactively and as requested

People Leadership

Communicate with staff sites districts and families and other key local constituents such as funders and press to build long-term community and regional specific partnerships critical for the smooth functioning of the program and positive VTL image and reputation over time
In partnership with the Director of Operations ensure MOUs are established with school districts and community organizations and renewed on a yearly basis
Collaborate with the Director of Operations Development Team and Communication Team for Coordination of branded Glasses Celebrations.
Collaborate with HR Department and Recruiting Team on hiring of all regional staff including opticians and/or other personnel as needed
Coordinate with Medical Director and Recruiting Team for staffing of optometrists
Collaborate with HR Department on onboarding of all regional staff including optometrists opticians and/or other personnel as needed
Collaborate with HR Department to resolve employee relation issues and performance appraisals in a timely manner and developing/mentoring staff

Coordinates onboarding training to ensure optician and operations staff are prepared to operate in the field
Supports clinical and operations staff with on-going training to meet VTL policies and compliance standards
Collaborate with Medical Director to ensure new ODs receive proper training before beginning in the field

Regulatory Compliance and Risk Management

Pro-actively coordinate operations and flag program issues with Director of Operations
Understand and comply with policies outlined in the VTL handbook as provided by VTL leadership and/or HR department
Provide input on VTL policies initiatives and organization-wide projects as needed

Who You Are

Experience working closely with rural communities strongly preferred
A strong leader with experience overseeing multiple staff in a fast-paced environment
A multi-tasker with the ability to prioritize tasks and organize responsibilities to manage various projects
A self-motivated positive individual with a can-do attitude excellent judgement and the ability to work with uncertainty
A problem solver with a keen understanding of how logistical decisions impact others
A data analyzer comfortable compiling large data sets and the technology (such as Excel) required to compile and manipulate data weighing multiple factors balancing qualitative and quantitative information to make sound recommendations / produce robust solutions
A strong communicator both written and verbal with staff and community partners

EDUCATION

Bachelors Degree

EXPERIENCE

Background in nonprofit education or related fields
Experience in logistics and project management
Prior budget management responsibilities
Public speaking experience
Fundraising and grant writing experience

KNOWLEDGE SKILLS ABILITIES

Computer/IT literacy and comfort with Microsoft Office Suite email spreadsheets databases and web-based software
Ability to communicate well with staff and constituents both written and verbal
Ability to perform analysis using spreadsheets
Basic understanding of budgets planning and data analysis
Strong leadership and project management skills working with a multi-person team
Positive can-do attitude and ability to work and make sound decisions under uncertainty
Valid drivers license required with a good driving record and familiarity with phone GPS

Successful candidates will have a proven track record for success with positive proactive attitudes who are dedicated to our mission. Vision To Learn is a rapidly growing organization and team players are critical to our collective success.

VALUES STATEMENT

Vision To Learn is committed to promoting diversity equity and inclusion by striving to embrace recognize and cultivate differences and honor the strengths and contributions of all employees. VTL welcomes applicants who bring a variety of perspectives experiences and competencies. People of color women people with disabilities and LGBTQIA persons are strongly encouraged to apply. VTL is an equal opportunity employer and does not discriminate based on race creed color religion ethnicity national origin party or political affiliation sex sexual orientation or gender identity age disability veteran status marital status or any illegal or prohibited factor.

As a direct healthcare provider and to protect the health and well-being of our employees VTL has implemented best practices for ensuring a clean and safe work environment. Employees will be asked to pass a Department of Justice background check/fingerprinting (LiveScan) child abuse history clearance TB and drug test.

Benefits:

Health Insurance

Vision Insurance

Paid Time Off

401(k)

Employee Assistance Program

Flexible Spending Account

Dental Insurance

Required Experience:

Manager

VISION TO LEARNPROGRAM MANAGER - This is not a remote positionLOCATION: Bend OregonREPORTS TO: Director of OperationsCOMPENSATION: $65000-$75000/YRPOSITION TITLE: Program ManagerEMPLOYMENT TYPE: Full Time BenefitsABOUT VISION TO LEARNJoin Vision To Learn and make a direct impact in your community b...