Program CoordinatorAssoc. Prof Artificial Intelligence & Moral Agency (ShawU Divinity School)

Job Summary:
Reporting to the Program Director The Program Coordinator manages the administrative infrastructure
that enables the EdD program to run smoothly for a cohort of bi-vocational adult learners balancing
doctoral study with full-time ministry or professional careers. This role is the primary point of contact
for students on logistical matters and ensures that admissions registration scheduling technology
onboarding and degree progress tracking occur accurately and on time.

Essential Job Functions:
Process and track doctoral applications transcripts and admissions documentation in
coordination with the Admissions Office and Program Director.
Coordinate course scheduling room/platform reservations and the annual residency and
colloquy calendar across the three-year course sequence.
Maintain accurate student records including credit-hour progress toward the 36-credit
coursework and 9-credit dissertation requirements and flag students who need academic support.
Onboard incoming students to required technology systems (learning management system
university email library databases video conferencing and any program-approved AI tools).
Support faculty especially adjunct instructors with contracting paperwork syllabus templates
and access to course platforms.
Organize orientation welcome events and cohort-building activities for each incoming class.
Coordinate dissertation-committee logistics including scheduling proposal defenses collecting
committee paperwork and tracking milestone deadlines.
Compile program data needed for institutional reporting and accreditation (e.g. enrollment
retention and completion statistics).
Respond to routine student and faculty inquiries and escalate complex issues to the Program
Director.
Other duties as assigned.

Supervisory Responsibilities
PT-Adjunct Faculty

Minimum Job Qualifications
Required
Bachelors degree required.
A minimum of two years of administrative academic-affairs or program-coordination
experience preferably in higher education.
Strong organizational skills with demonstrated ability to manage multiple deadlines records and
stakeholders simultaneously.
Excellent written and verbal communication skills including comfort communicating with adult
professional learners who have limited availability during business hours.
Proficiency with standard office software and willingness to learn the institutions student
information system and learning management system.

Preferred
Masters degree in higher education administration theology or a related field.
Experience supporting a graduate or doctoral program specifically including familiarity with
dissertation-process logistics.
Familiarity with or interest in AI tools and educational technology.
Experience working with bi-vocational ministry or other nontraditional adult student
populations.
Experience supporting institutional accreditation or program-review reporting.

Other Competencies (skills abilities behavior)
Must have a philosophy that is consistent with the Mission Vision and Core Values of the
organization. Vision commitment and experience in achieving goals and pursuing excellence is
critical: ability to work both independently and collaboratively in a dynamic and demanding
environment. Must have strong verbal and written communication and organizational skills; proven
ability to manage multiple complex assignments with sensitivity to deadlines priorities and
changing circumstances; demonstrated professional work ethic and positive problem-solving
attitude. Must be able to read write and speak fluently in English.

Physical Demands
Ability to sit or stand for up to 8 hours/day. Some lifting (up to 25 pounds occasionally) bending and
carrying. The employee is regularly required to talk and hear and to use hands and fingers to handle or
feel.

Required Experience:

IC