Program Coordinator I-Geriatric and Palliative Care

The Program Coordinator I is responsible for providing administrative operational and programmatic support services to research program of the Brookdale Department of Geriatrics and Palliative Medicine including two NIH-funded program.

• Provides operational and administrative support to the research program including:
  • Establishing and managing data use agreements consulting agreements and other research related contracts
  • Preparing submitting and maintaining Institutional Review Board (IRB) protocols including amendments continuing reviews and study documentation
  • Tracking publication output and ensuring compliance with public access requirements
  • Managing website and intranet pages
  • Scheduling meetings and conferences and organizing site visits
  • Preparing presentation slides and other program materials
  • Securing purchase orders submitting invoices ensuring their timely payment and facilitating subject fee disbursements
  • Preparing and submitting travel and reimbursement requests
  • Requesting IT system access and equipment provisioning for program staff
  • Facilitating secure data management for research studies by requesting protected folders and managing access
• Demonstrates continuous efforts to improve support operations and systems to streamline work processes and to increase the effectiveness and efficiency of the program.
• Serve as liaison with personnel across departments and study sites to coordinate program activities accomplish program objectives and ensure resources are used effectively.
• Establishes tracking systems to monitor deliverables of grant-funded programs
• Coordinates and assists with the development of grant reports
• Perform other duties as needed

• Bachelors Degree or an equivalent combination of education and/or experience may substitute for the degree when the experiences are closely related to the duties of the job.
• None required but 1-2 years administrative experience preferred