Program Coordinator, Corporate Engagement Center

ProgramCoordinatorCorporateEngagementCenter

PennStateisseekingaProgramCoordinatortosupporttheCorporateEngagementCenterwithintheDivisionofExternalAffairs.TheCenterworksacrosstheUniversitytoconnectindustrypartnerswithPennStatesresourcesandsupportcollaborationinresearchphilanthropyexecutiveprogrammingandtalentengagement.This position supports the planning coordination execution and evaluation of programs events and constituent engagement activities that advance the Centers work.

PositionOverview
The Program Coordinator supports the development and delivery of corporate engagement programs and events by coordinating planning communicationslogistics reporting and follow-up activities. The role works closely with directors University partners and external stakeholders to implement programs and events produce engagement materials manage attendee and constituent information and support relationship-building efforts across the Centers portfolio.

This position also contributes to the Centers operational effectiveness by developing briefing and background materialsmaintainingdata and records in key systems supporting proposal and goal-setting workflows and producing reports and summaries that inform engagement strategy and program execution. The Program Coordinator partners with offices across the University including the Office of Gift Acceptance and the Office of Sponsored Programs to help ensure activities are well coordinated and executed in a professionaltimely and effective manner.

KeyResponsibilities

• Conduct research on corporate partners and potential partners to develop and produce internal and external materials including proposals presentations reports memos briefing documents and other engagement resources.

• Plan coordinate and implement corporate-facing programs and events including receptions meetings site visits football hospitality and otherspecial events.

• Manage event communications materials andlogistics including invitations registrations agendas attendee lists briefing packets space reservations catering vendor coordination and follow-up correspondence.

• Support constituent engagement activities bymaintainingattendeeand constituent information coordinating outreach and communications and preparing reports and summaries to support relationship management and event assessment.

• Enter update and monitor fundraising and campaign goals in AWA andmaintainaccurateinformation across systems such as AWA Salesforce and SIMS to support proposal workflow reporting and program execution.

• Develop recurring and ad hoc reports dashboards and briefing materials for directors and leadership translating data into clear and actionable information.

• Review and coordinate gift corporate funding and sponsored program information including research validation reconciliation and follow-up with partner offices to resolve outstanding items.

• Work collaboratively withUniversityleadership staff and external partners to support the successful delivery of programs events and engagement activities.

• Organize andmaintainrecords files marketing materials invitations and other program resources to support ongoing operations and compliance.

• May superviseadministrativestaffstudent workers temporary staff volunteersand/or event support personnel as assigned andassistwith onboarding office coordination and other program support responsibilities as needed.

Preferred Qualifications

• Experience planning coordinating and implementing programs or events incorporate engagementadvancement alumni relations higher education or a similarly complex environment.

• Experience developing event communications and materials including invitations agendas attendee lists reports and briefing documents.

• Experience managing event reservations registrationslogistics and post-event follow-up.

• Experience working with CRM and enterprise systems such asEllucian Advance Salesforce SIMS or similar platforms.

• Experience producing recurring and ad hoc reports and translating data into clear summaries for leadership or program decision-making.

• Familiarity with fundraising operations proposal workflows sponsored program activity or related University business processes.

• Strong project coordination skills and the ability to manage multiple priorities and deadlines.

• Strong written and verbal communication skills and the ability to work effectively with internal and external stakeholders.

• Advancedproficiencyin Microsoft Excel and strong working knowledge of Word and PowerPoint.

• Demonstrated judgment attention to detail and professionalism in handling sensitive information and high-visibility activities.

This position has the potential for a hybrid work schedule.