Program Assistant, Office of Strategic Priorities and Professional Development

Middlesex Community College (MCC) established in 1970 provides access to affordable education to prepare individuals for success and lifelong learning. We promote academic excellence provide workforce development opportunities and empower all learners to become productive and socially responsible members of our local and global communities.

The College provides a broad range of services that are essential to attract reward and retain talented faculty and staff. The MCC community promotes a work environment where our employees feel supported and empowered to best serve our student population. We are proud to offer our classes on both the Bedford and Lowell campuses as well as a robust online course offering. MCC is committed to transforming lives as we educate challenge and support all students as evident in ourstrategic plan.

Title:Program Assistant

Unit: Part-Time Non-Unit Support Staff

Department: Office of Strategic Priorities and Professional Development

Reports to:Executive Director Strategic Priorities and Professional Development

Date: August 21 2026

General Summary:The Program Assistant provides high-level administrative operational and logistical support to the Office of Strategic Priorities and Professional Development. Working collaboratively with a dynamic team responsible for a broad and highly visible institutional portfolio the Program Assistant ensures the office operates efficiently particularly during peak periods. The Program Assistant will contribute to work connected to the Colleges Strategic Plan; the Strategic Leadership Council; the Center for Truth Community Healing and Transformation; and Professional Development. Responsibilities include assisting in the general administrative duties of the office such as procurement operations maintaining documentation providing logistic support and coordination for events meetings communities of practice affinity groups etc. This part-time position is well suited for a highly organized dependable and proactive professional who enjoys varied responsibilities thrives in a collaborative and fast-paced environment and takes pride in supporting meaningful work. The role offers significant exposure to strategic initiatives and college-wide programming as well as the opportunity to develop professionally as the office and its portfolio evolve.

Duties and Responsibilities:

• Provide general administrative and clerical support in the Office of Strategic Priorities and Professional Development as well as the Center for Truth Community Healing and Transformation.
• Use the Colleges Banner Finance Management System for ordering tracking and reconciling budgets. Create and submit purchase orders contact vendors to place orders track delivery of purchases reconcile discrepancies and submit invoices to accounts payable. Research purchase requests for the administrative staff vendors and any other relevant stakeholders as needed
• Provide administrative support during the annual cycle for the Professional Development mini-grants process including application tracking document preparation and routine communications.
• Attend and provide logistical support for office-sponsored and other community-based events including Professional Development Day National Day of Racial and Community Healing Day of Love Acceptance and Belonging and other departmental initiatives.
• Process catering requests and food orders for meetings trainings and department sponsored events.
• Create and maintain spreadsheets using Microsoft Excel to compare and reconcile budget line items.
• Prepare and submit travel reimbursement forms for the staff.
• Book space for meetings events affinity groups and other departmental initiatives using Coursedog.
• Greet and interact appropriately and professionally with staff students all members of the College community and visitors as needed.
• Maintain confidentiality of all staff and student information.
• Update departmental SharePoint sites.
• Perform other related duties as needed.

• Associates degree or an equivalent combination of education and experience.
• Work experience in office administration including proficiency in Microsoft Word Excel and standard financial record-keeping/accounting practices
• Strong interpersonal skills organizational skills and attention to detail
• Strong written and oral communication skills
• Ability to operate and troubleshoot standard office equipment
• Familiarity with social media and websites
• Experience with equity-minded work and/or understanding of individuals of diverse identities such as race ethnicity socioeconomic level sexual orientation veterans and individuals with different academic preparation levels and varying physical and learning abilities.

Preferred Qualifications:

• Bachelors degree
• Banner and Argos experience
• Bilingual skills a plus

Salary Range: $21.25 per hour in accordance with the Colleges Part-Time Wage Schedule

Location: Lowell campus with occasional travel to Bedford as needed

Hours: 15 hours per week scheduled on Tuesday Wednesday Thursdays. Schedule to be determined upon hire.

Expected Start Date: September 2026

Application Deadline: September 23 2026

All applicants must apply online by submitting:

• Cover Letter
• Resume
• Names and contact information for three (3) professional references

Pre-Employment Requirements:

The College will not sponsor applicants for work visas.

All offers of employment at Middlesex Community College are contingent upon clear results of a thorough background check. Background checks will be conducted on all final candidates as deemed necessary.

Middlesex Community College only accepts application materials through our online application system. We are unable to accept application materials through mail email fax or hand delivery. If you do not have access to a computer please contact Human Resources at .

Middlesex Community College strives to make the application and interview process accessible for all applicants but understands that applicants may still encounter barriers due to ability language or technology. If we can make the process any more accessible for you contact Human Resources at or .