Program Assistant I Jail Based RestorationForensic Services Department

Weekly Hybrid Working Arrangements

Minimum 2 days in the office and Maximum 3 days Remote Work

working arrangements.

• Provides support to the director other department supervisors and staff as requested or in conjunction with office management duties. This includes coordinating department meetings agendas and minutes and managing various schedules.
• Serves as a point of contact for stakeholders and provides strong customer service on behalf of the unit.
• Reviews files and/or monitors confidential information and will compose correspondence for the Program Directors signature.
• Responsible for collaborating with the Human Resources Department in all position descriptions job postings hiring interviewing and termination processes including the use of the Personnel Action Form (PAF) system.
• Oversees and ensures accuracy within the departments timekeeping reporting and use of the UKG system.
• Responsible for tracking and submissions for staff-related travel requests and reimbursement.
• Oversees all inventory technology and related ordering and purchasing through purchase agreements and use of the P-card as well as associated invoicing billing and receiving reports.
• Assists in the oversight and use of the departments budget in collaboration with the director including contracts.
• Assists the director in compiling the necessary documents for various staff client and court-related submissions.
• Implements and maintains detailed and accurate electronic tracking systems to ensure receipt and accountability of all incoming/outgoing correspondence and/or requests ensuring timely and accurate responses and completion and maintenance of key documents.
• Must ensure Federal and State compliance with record retention privacy laws best practices and departmental policies.
• Identifies workflow issues proposes solutions and assists with execution.
• Required to translate project concepts into concrete operations in order to support the JBR and FSDV mission and goals.
• Creates and manages work plans deadlines and tracking systems and ensures all JBR deadlines are on track and met.
• Attends appropriate training and meetings to increase and maintain job knowledge and inform JBR practices.
• Required to provide technical assistance on departmental processes and protocols and assist with the development of presentations and materials.

• Engages in daily tracking of various factors related to the program (e.g. court dates referral table case dispositions patient length of stay reasons for discharge etc.) extrapolates from that data and generates reports.
• Assists with reporting to OCFMH and CDHS management about the programs performance and compliance with policies and procedures.
• Assists in analyzing that data suggests areas for growth and collaborates with the Director and Clinical Director to problem-solve to increase program efficiency.

• Provides support to the JBR Director and Quality Assurance Team in the development of department policy and procedure.
• Assist in creating and developing office management organization and procedures to determine priorities and develop workload procedures to meet deadlines.
• Provides support to the JBR Director and the Quality Assurance Team in the development of departmental policies and procedures.
• Assists in creating and developing office management organization and procedures to determine priorities and develop workload procedures to meet deadlines.

• This position may be called upon to perform tasks or undertake special assignments or projects deemed necessary by CFMH but not specifically referenced in the above duties.

Experience Only:

Four (4) years of relevant experience in an occupation related to the work assigned to this position

Or

Education and Experience:

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to four (4) years

• Preferred Experience in office and program management
• Preferred degree in Business Administration Public Administration Healthcare Administration Human Services Organizational Leadership Management Communications or a closely related field.

• Experience working in a healthcare behavioral health human services criminal justice or government environment.

• Experience with program coordination executive support office management and project tracking.

• Experience collecting analyzing and reporting program data.

• Experience with UKG HRIS or similar workforce management systems.

• Experience with budget tracking purchasing contracts and procurement processes.

• Knowledge of HIPAA records management and confidentiality requirements.

• Previous State experience
• Advanced proficiency with Microsoft Excel and other Microsoft Office applications.
  

• Travel: in-State travel between CMHHIP CMHHFL and various detention facilities/hospitals
• 2-step TB (tuberculosis) screening is required annual influenza vaccination and other vaccinations as required by the State of Colorado
• Standard Background ALL CDHS employees (non-direct contact):
  CBI name check ICON Colorado court database Medicare fraud database Reference checks Professional License verification (licensure requirements) and drug screen (commercial Drivers license)

• Former State employees who were disciplinarily terminated or resigned in lieu of termination must:

  • Disclose that information on the application.

  • Explain why the prior termination or resignation should not disqualify you from the current position.

  • Provide your employee number from your prior State employment. Absent extraordinary circumstances prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.

Employment history is calculated on a full-time basis (40/hrs per week). Part-time employment is calculated on a prorated basis to determine qualifications. Be sure your application specifically addresses your qualifications experience work products and accomplishments as they relate to the position and minimum requirements.

• Preferred Qualifications & Competencies:

  • Relevant years of state service experience.

After minimum qualification screening the comparative analysis process will involvereviewingand rating of all the information you comparative analysis step may also include your results from standardized testing.

Document your work experience/job duties to the extent to which you possess the skills education experience minimum qualifications and preferred qualifications.

If listed answer all supplemental questions as your answers to these questions will be evaluated during this phase. Provide at least 4-8 sentences for each supplemental question.

Answer the supplemental questions completely and thoughtfully. We will rate your answers based on the content of your response and your writing skills (spelling grammar and clarity of your writing).

You may file an appeal with the State Personnel Board or request a review by the State Personnel Director if your application is eliminated. You will find the appeals process the official appeal form and how to deliver it on theState Personnel Boardwebsite.

• You or your representative must sign and submit the official appeal form for review.

• You can find the official appeal formhere.

• You must be deliver the official appeal form to the State Personnel Board:

  • By email () or

  • Postmarked in US Mail to(1525 Sherman Street 4th Floor Denver CO 80203 or

  • Hand delivered (1525 Sherman Street 4th Floor Denver CO 80203) or

  • Faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the departments action.

Contact the State Personnel Board for assistance:

• At or

• Refer to the Colorado Code of Regulations (CCR) 801-1 State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes within theRuleswebpage.

• How to apply to the State of Colorado(Youtube Video Runtime 3:59 Closed Captions Available)

• The Assessment Process

If your goal is to build a career that makes a difference join the dedicated people of theColorado Department of Human Services(CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety independence and well-being of the people of Colorado.Each of us is committed to contributing to a safe and accessible CDHS. In addition to a great location and rewarding and meaningful work we offer:

• Strong secure yet flexible retirement benefits including aPERA Defined Benefit Plan or PERA Defined Contribution Planplus 401(k) and 457 plans

• Medicalanddentalhealth plans

• Employer supplementedHealth Savings Account

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus vacation and sick leave

• State of ColoradoEmployee BenefitHub Resource Center

• Employee Wellness program

• Excellent work-life programs such as flexible schedules training and more

• Remote work arrangements for eligible positions

• *Some positions may qualify for thePublic Service Loan Forgiveness Program.

• We believe in a people-first approach: We prioritize the needs well-being and dignity of the individuals families and communities we serve. We commit to respect fairness and access in every decision policy and interaction. We engage client voices and experiences in the development and implementation of the services we provide.

• Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility health and wellness and employee engagement.

• We hold ourselves accountable: We take responsibility through our actions programs and results for the state of health and human services in Colorado.

• Transparency matters: We are open and honest with employees our partners the Coloradans we serve and the public.

• We are ethical: We abide by what is best for those we serve by doing what is right not what is easy.

• Collaboration helps us rise together:We work together with all partners employees and clients to achieve the best outcomes for Coloradans.

CDHS is committed to a Colorado for ALL qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment.

This includes completing the application process interviewing completing any pre-employment testing participating in the employee selection process and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to.

The State of Colorado is an equal opportunity employer

We are committed to increasing aColorado for ALLof our staff and providing culturally responsive programs and services. Therefore we encourage responses from people of all backgrounds and abilities. The State of Colorado believes that a Colorado for ALL drives our success and we encourage candidates from all identities backgrounds and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (with preference given to military veterans) or any other protected status in accordance with applicable law.

Toll Free Applicant Technical Support

If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application 1) ensure your documents are PDF or Microsoft Word files and 2) close the document before you attempt to upload (attach) it.