Program Analyst

Duties include but not limited too:

The Program Analyst position coordinates and manages FMS regulatory compliance performance improvement personnel actions and service level record keeping. The incumbent manages the flow of all statistics data and correspondence within the Office of the Chief and coordinates with the Accounting Technician to manage the service budget and associated Fund Control Points. Additionally the incumbent coordinates all FMS administrative processes and the work of administrative personnel within the service.

The incumbent is responsible for planning implementing and evaluating strategies to manage compliance with all federal state and accrediting body regulatory requirements for Facilities related programs as well as managing improvement processes and systems within Facilities Management
Service. Observes compliance and management processes for evidence of reliability and timeliness. Identifies discrete steps of simple processes that might be opportunities for improvement.

Develops reporting procedures sampling techniques and measurements at various points in the process to identify problem areas or inherent weaknesses in work processes procedures information systems and content. Develops assessments to provide objective evidence of the effectiveness of improvement initiatives. Uses standard qualitative and quantitative measurement techniques to report on status of discrete subject areas. Monitors and measures FMS compliance activities processes and systems to identify trends.

Evaluates regulatory compliance performance quality and safety data to assist in identifying improvement processes for the entire service. Makes recommendations for improvement to supervisors and senior staff within the organization.

The incumbent is responsible for coordinating and managing Facilities Management Service program policies documentation correspondence data management and record keeping for Engineering and Environmental Management Divisions in collaboration with cognizant program managers supervisors administrative support personnel and other departments at the MHVAHCS facilities.

Specific areas of administrative responsibility include but are not limited to the following: engineering operations budget fiscal contracts personnel management including recruitment and hiring planning design construction maintenance repair safety life safety occupational health hazardous materials emergency management biomedical/ clinical engineering fleet management grounds transportation laundry housekeeping sanitation pest control solid waste and medical waste programs activities and services within Facilities Management Service.

The position involves exercising discretion analytical skill judgment personal accountability and responsibility for creating developing integrating applying and sharing an organized body of knowledge and methods sufficient to: create explore evaluate execute certify and explain recommendations or solutions to modify standard practices processes and techniques and execute actions for a wide range of assignments involving combinations of complex features; act as a principal contributor on team-based projects or coordinate a team project and provide professional oversight and direction adapt precedents or existing strategies to meet unusual needs or special demands and serve as an authoritative expert and consultant for Facilities Management Service regulatory compliance performance improvement personnel actions and service level record keeping.

Knowledge and skill in applying analytical and evaluative methods and techniques to issues and studies concerning the efficiency and effectiveness of the FMS compliance and program management. Knowledge of the regulations policies and procedures which affect the assigned programs. Knowledge and skill in adapting analytical techniques and evaluation criteria to the measurement and improvement of program effectiveness. Understanding of regulatory requirements such as TJC VHA and OIG sufficient manage compliance and documentation.

Knowledge of a broad range of computer applications and systems used by the Department of Veterans Affairs to collect organize and present data and create reports spreadsheets and data files (MS Office VistA FileMan VSSC etc.) Skill in applying fact-finding investigative techniques and critical thinking skills to identify analyze and recommend solutions to problems posed by FMS supervisors and program managers.

Performs other related duties as assigned.



Work Schedule: Monday to Friday 7:45am to 4:30pm
Virtual: This is not a virtual position.
Position Description/PD#: Program Analyst/PD603110
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized
PCS Appraised Value Offer (AVO): Not Authorized

• You must be a U.S. Citizen to apply for this job
• To be considered for this position you must complete all required steps in the process. In addition to the application and questionnaire this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
• Selective Service Registration is required for males born after 12/31/1959
• Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7 2025 drivers licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

To qualify for this position applicants must meet all requirements by the closing date of this announcement 09/29/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade as required by the this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

Specialized Experience:GS-09 Level: Applicants must have at least one (1) year of specialized experience equivalent to at least the next lower grade (GS-7) that equipped them with the knowledge skills and abilities to successfully perform the duties of the position and that is in or related to the work of the position to be filled. Specialized experience includes: Applying a strong working knowledge with eligibility criteria for many different areas such as prosthetic devices medications dental care outside referrals and any special procedure which may be necessary or requested. Communicating professionally with managers and other employees to identify areas of weakness and/or source of deficiency. Applying extensive knowledge of policies and directives management theories and principals including administrative practices and procedures to effectively collaborate with physicians/medical staff managers administrators VISN staff and internal and external stakeholders to gather information/data; Researching analyzing validating data and developing reports for management meetings.

OR

Education: GS-09 Level: Must have successfully completed a masters or equivalent graduate degree or successfully completed two (2) full years of progressively higher-level graduate education leading to such a degree or LL. B or J.D. if related Such education must demonstrate the knowledge skills and abilities necessary to do the work of this position. Education must have been obtained in an accredited college or university. (Transcripts Required).

OR

Combination of Experience and Education GS-09 Level: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education as listed above for the GS-9.



You may qualify based on your experience and/or education as described below: For more information on these qualification standards please visit the United States Office of Personnel Managements website at

Required Experience:

IC