Program Administrator

We have an opening for an Administrator to work in a dynamic and fast-paced environment within the Office of Laboratory Oversight (OLO) within the Directors Office.  You will provide administrative and operational solutions to the Office of Laboratory Oversight including the Mission Integrity Mission Assurance and Employee Concerns Program teams. This position supports OLO senior leadership through high-level coordination project coordination confidential document preparation hiring support process improvement stakeholder engagement and technical support. The role requires independent judgment strong organizational skills and the ability to manage multiple complex priorities in a highly visible and sensitive environment.

This position offers a hybrid schedule blending in-person and virtual presence. You will have the flexibility to work from home one day per week. 

You will

• Assess and implement administrative operational and project coordination requirements in support of OLO leadership and Mission Integrity.
• Serve as a point of contact for the OLO Director including independently setting priorities when committing their time; organize and coordinate complex and often confidential calendars including on- and off-site meetings.
• Coordinate and lead projects including website maintenance and updates cross-functional initiatives and team events ensuring projects are completed on time within scope and aligned with organizational goals.
• Manage hiring workflows including job postings interview scheduling candidate coordination ranking sheet compilation job offers and onboarding.
• Contribute to preparation review and distribution of confidential correspondence reports presentations and other sensitive documents.
• Plan and coordinate events site visits and meetings including interactions with internal and external stakeholders Laboratory Management DOE NNSA auditors and ethics-related groups and department leadership.
• Contribute to monthly budget review activities including information validation and tracking support.
• Identify opportunities for process improvement and implement solutions that improve efficiency and compliance.
• Provide basic technical support for common office IT issues Microsoft Office applications SharePoint and forms.
• Provide working supervision guidance and training to an administrative specialist as assigned.
• Perform other duties as assigned.

Qualifications :

• Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship. 
• Associates degree in a business-related field or an equivalent combination of education and related experience in a business operational organizational events outreach communications support or administrative area.
• Experience providing advanced administrative or operational support to managers and interpreting and applying policies and procedures in a complex organizational environment.
• Demonstrated ability to independently prioritize and manage multiple complex and frequently shifting assignments assess issues exercise sound judgement and implement effective solutions.
• Excellent interpersonal written and verbal communication skills with strong customer skills and the ability to work effectively with a wide range of stakeholders.
• Demonstrated discretion in handling confidential and highly sensitive information.
• Experience supporting hiring processes and working with HR systems or recruiting tools.
• Advanced computer skills in Microsoft Office applications SharePoint and related business tools including preparation of spreadsheets reports presentations and correspondence.
• Strong problem-solving coordination and organizational skills.

Qualifications We Desire

• Familiarity with LLNLs policies and procedures.
• Experience supporting senior leaders or director-level management.
• Experience with records management compliance processes and policy interpretation.
• Experience with website administration document layout and process improvement efforts.
• Experience coordinating external audits committee support or formal site visits.
• Knowledge of LLNL business applications and processes such as SmartRecruiters LEAP TIME EAM LTRAIN ePay Cliqbook DevonWay and LabWatch.
• Experience providing lead direction training or work coordination to support staff.

Pay Range

$94560 - $115728 Annually

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting; pay will not be below any applicable local minimum wage.  An employees position within the salary range will be based on several factors including but not limited to specific competencies relevant education qualifications certifications experience skills seniority geographic location performance and business or organizational needs.

Additional Information :

#LI-Hybrid

Position Information

This is a Career Indefinite position open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory

• Included in 2026 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visit  Clearance

  This position requires a Department of Energy (DOE) Q-level clearance.  If you are selected we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also all L or Q cleared employees are subject to random drug testing.  Q-level clearance requires U.S. citizenship. 

  Pre-Employment Drug Test

  External applicant(s) selected for this position must pass a post-offer pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

  Wireless and Medical Devices

  Per the Department of Energy (DOE) Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession.  This includes but not limited to cell phones tablets fitness devices wireless headphones and other Bluetooth/wireless enabled devices.  

  If you use a medical device which pairs with a mobile device you must still follow the rules concerning the mobile device in individual sections within Limited Areas.  Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas Secure Space and Transit/Buffer Space within buildings.

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  We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race color religion marital status national origin ancestry sex sexual orientation gender identity disability medical condition pregnancy protected veteran status age citizenship or any other characteristic protected by applicable laws.

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  Remote Work :

  No

  
  

  Employment Type :

  Full-time