Program Administrative Manager

Job Description

The Program Administrative Manager in the College of Engineering Office of Research and Innovation provides comprehensive project management support to multiple research teams participating in large transdisciplinary research grants/initiatives. This role works closely with Principal Investigators and interdisciplinary teams to ensure effective execution of research projects with the goal of securing ongoing large-scale external funding ($2M) to expand the projects. Reporting to the Assistant Director of Research and Innovation the Program Administrative Manager oversees administrative project planning and execution to maintain project scope timelines and compliance with university and federal regulations. This role requires exceptional organizational skills a proactive mindset the ability to manage multiple priorities simultaneously and strong interpersonal and communication skills.

Key Responsibilities
Develop work plans for identified research teams to accomplish program goals and objectives.
Monitor project progress across multiple teams and implement effective strategies to maintain project momentum.
Facilitate effective communication among project teams principal investigators and administrative staff to ensure project stays on track and meet key milestones.
Serve as liaison between research groups and the Office of Sponsored Programs.
Facilitate proposal development through assisting with proposal writing and by coordinating with pre-award and post-award offices and department research administrators to meet submission requirements.
Lead the creation of reports presentations summaries and promotional materials for the Principal Investigator and project team.
Assist identified research teams in identifying and pursuing large-scale external funding opportunities.

Required Qualifications

Required Qualifications
Demonstrated project management experience preferably in academic or research settings
Proven experience with pre-award and/or post-award grant administration
Experience providing administrative support to research teams
Strong organizational and time management skills with the ability to prioritize competing demands to meet deadlines
Excellent written and verbal communication skills including the ability to draft high-quality materials
Proficiency in Microsoft Office (Word Excel PowerPoint) and virtual collaboration tools (e.g. Zoom)
Exceptional attention to detail and analytical thinking
Ability to work independently and collaboratively within team environments
Motivated self-starter with a creative and solutions-oriented mindset

Pay Band

4

Overtime Status

Exempt: Not eligible for overtime

Appointment Type

Regular

Salary Information

$55000 - $65000 commensurate with experience

Hours per week

40

Review Date

September 4 2026

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its mottoUt Prosim(That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a hands-on transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is aninclusive communitydedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eightundergraduate colleges aschool of medicine aveterinary medicinecollegeGraduate School andHonors College.The university has a significant presence across Virginia including Blacksburg the greater Washington D.C. area the Health Sciences and Technology Campus in Roanoke sites in Newport News and Richmond and numerousExtension officesandresearch institutes.A leading global research institution Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.