Production Coordinator

Title: Production Coordinator (Temporary)

Schedule Format - Location: Hybrid - San Francisco

Pay Information: Hourly Rate: $33.24-$41.55

KQED envisions a public media organization with a culture that centers on human dignity equity and belonging. This will enable us to better serve and reflect the Bay Area through diverse and inclusive storytelling.

We value the contributions of marginalized people in society including Black Indigenous and all people of color people with disabilities and LGBTQIA people and we believe that these communities must be centered in the work we do and we strongly encourage members of these communities to apply.

KQED Code of Ethics mission that drives us:

KQED provide citizens of Northern California with a community-supported alternative to commercial media. We provide citizens with the knowledge they need to make informed decisions; convene community dialogue; bring the arts to everyone and engage audiences to share their stories. We help students and teachers thrive in 21st-century classrooms and take people of all ages on journeys of exploration- exposing them to new people places and ideas.

This role will work hybrid between working in KQEDs newly renovated headquarters and working remotely.

• Support the day-to-day coordination of multiple Digital Video productions from pre-production through production post-production delivery and archiving.
• Maintain production calendars project trackers schedules and other production documentation in Airtable and other systems used by Digital Video.
• Coordinate scheduling of production and post-production spaces equipment and other resources using KQED-designated scheduling systems.
• Support producers and production teams with the preparation and distribution of production documents schedules contact lists releases permits and other required materials.
• Assist with coordinating freelance crew vendors production partners and other external collaborators.
• Manage day-to-day equipment check-in and check-out maintain accurate inventory records and ensure equipment is available when needed for productions.
• Coordinate repairs maintenance shipping and returns with vendors.
• Manage the coordination of the ordering and procurement of production supplies equipment and other resources as directed.
• Support the use and ongoing administration of Digital Video production systems including Airtable Jira Cheqroom and other department tools.
• Track the upkeep of accurate production records and documentation ensuring information is current and accessible to relevant production staff such as APM Cue Sheets visual cue sheets releases and other legal documents.
• Track production deliverables deadlines approvals and outstanding needs across multiple projects.
• Assist with obtaining third-party materials rights clearances releases permits licenses and other production documentation as needed.
• Assist with processing and tracking contracts purchase orders invoices and other production-related administrative materials in coordination with Finance Legal and the TV & Engineering Department.
• Assist with media management and the movement organization and tracking of production assets throughout the production and post-production process in coordination with the Manager Digital Asset Management & Archives.
• Support the delivery and handoff of completed production materials to appropriate teams for distribution asset management and archiving.
• Provide on-site and field production support as needed including assisting with production setup logistics equipment and crew coordination.
• Maintain shared production spaces and resources and ensure that production areas are properly prepared and reset following use.
• Maintain accurate records for Digital Video accounts subscriptions vendors and other production resources as assigned.

• Participate in regular production logistics meetings and provide updates on project status upcoming needs scheduling conflicts and outstanding action items.
• Perform other video production and organizational duties as assigned.

• Minimum of five years of experience working in video production production coordination media operations or a related field.
• Demonstrated ability to coordinate multiple projects deadlines and logistical needs in a fast-paced production environment.
• Working knowledge of digital video production workflows including pre-production field production post-production delivery and archiving.
• Strong organizational skills and exceptional attention to detail.
• Ability to maintain accurate production records calendars schedules and documentation.
• Experience working with production management scheduling asset management or project management systems.
• Familiarity with digital media production equipment and production terminology.

• Experience working in a public media broadcast television digital media or production company environment.
• Experience with Airtable ScheduAll Jira Cheqroom or similar production management scheduling ticketing or asset management systems.
• Experience with production contracts releases permits licensing or rights documentation.
• Experience with media management digital asset management or production archiving.
• Familiarity with television and digital video delivery workflows and technical requirements.
• Experience supporting productions distributed across YouTube social video platforms and television.
• Familiarity with production accounting purchase orders invoices and budget tracking.
• Bachelors degree preferred.