Production Administrator

Greenwood Associates Inc. is a family owned and operated distributor of natural fruit and vegetable juice concentrates purees and essential oils proudly serving the food and beverage industry since 1974. With over 50 years of experience Greenwood provides high quality products custom blending packaging and logistics solutions to customers across North America. Rooted in strong relationships and a people first culture Greenwood values teamwork accountability and long-term growth. As a stable multi generation business we empower employees to make an impact build lasting partnerships and grow their careers in an environment that values integrity and collaboration.

The Production Administrator reports to the Plant Manager and plays a critical role in supporting production operations by ensuring accuracy and compliance of records facilitating and tracking employee training and performing key administrative functions. This role helps maintain operational efficiency regulatory compliance and workforce readiness. This is an hourly non-exempt position.

Key Responsibilities

1. Records Verification & Compliance

• Review verify and maintain production records for accuracy completeness and compliance with company policies and regulatory standards
• Perform routine audits of production documentation
• Identify discrepancies investigate issues and coordinate corrective actions
• Maintain organized and accessible filing systems (digital and physical)
• Ensure timely documentation submission and adherence to record retention policies

2. Training Coordination & Tracking

• Facilitate onboarding and ongoing training programs for production staff
• Maintain and update training records and certification logs
• Track employee training compliance and notify leadership of gaps or upcoming expirations
• Schedule training sessions and coordinate with internal trainers or external vendors
• Generate training reports for management review and audits
• Support continuous improvement initiatives by identifying training needs

3. Administrative Support

• Provide day-to-day administrative support to production leadership
• Prepare reports presentations and production metrics as needed
• Manage schedules meetings and communication for production teams
• Assist with document creation revision control and document distribution
• Support internal and external audits by preparing required documentation
• Order and manage office and operational supplies

4. Process Improvement & Coordination

• Support initiatives to improve workflows documentation processes and data accuracy
• Collaborate with production quality and HR teams to ensure smooth coordination
• Assist in implementing new systems or tools related to records or training management

Qualifications

Education & Experience

• High school diploma or equivalent required; associate or bachelors degree preferred
• 2 years of administrative experience in a production manufacturing or operations environment preferred

Skills & Competencies

• Strong attention to detail and accuracy in record-keeping
• Excellent organizational and time management skills
• Proficiency in Microsoft Office (Excel Word Outlook); experience with ERP/LMS systems is a plus
• Ability to manage multiple priorities in a fast-paced environment
• Strong communication and interpersonal skills
• Problem-solving mindset with a focus on process improvement

Working Conditions

• Primarily office-based with regular interaction on the production floor
• May require standing walking and occasional lifting consistent with production environments

What Does Success Look Like

• Accuracy and completeness of verified records
• Training compliance rates across production staff
• Timeliness of administrative deliverables
• Audit readiness and documentation quality

Responsibilities are not limited to those above and will include tasks and functions not described. This document is not intended and shall not be construed as creating an employment contract and the Company may revise job descriptions or titles at any time.

Benefits Offered:

Medical

Dental

Vision

401k Retirement Plan

Life Insurance

Disability Insurance

Accident/Critical Illness Insurance

Generous PTO Accrual

Paid Holidays