Procurement Specialist

Employment Type:Full-Time (Exempt)

Location:Fridley MN - Hybrid

Reports To:Finance Manager

US$50K - US$62K / yr

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Position Summary- The Procurement Specialist is responsible for sourcing purchasing and managing materials equipment chemicals and services required to support pest control operations. This role ensures products are procured cost-effectively delivered on time and comply with company standards environmental regulations and safety requirements. The Procurement Specialist works closely with Operations Warehouse Finance and Vendor Partners to maintain efficient inventory levels and support uninterrupted service delivery.

KEY ACCOUNTABILITIES

Procurement & Purchasing

• Negotiate pricing contracts terms and service agreements with vendors and suppliers.
• Partner with the Materials Coordinator to identify and provide company-approved purchasing options for materials and supplies ensuring compliance with procurement standards.
• Drive cost savings by negotiating vendor terms tracking rebate opportunities and optimizing participation in manufacturer and supplier rebate programs.
• Issue and manage purchase orders while ensuring compliance with company purchasing policies.
• Monitor supplier performance delivery schedules and quality standards.
• Identify cost-saving opportunities and alternative sourcing options.

Inventory Management

• Monitor inventory levels and forecast purchasing needs based on seasonal demand and operational requirements.
• Collaborate with warehouse and field operations teams to maintain appropriate stock levels.
• Reduce inventory shortages overstock situations and product waste.
• Conduct inventory audits and assist with cycle counts.

Vendor Management

• Develop and maintain strong relationships with suppliers and distributors.
• Evaluate vendors based on pricing service quality product availability and compliance requirements.
• Resolve supplier issues related to quality shipping delays or invoicing discrepancies.
• Maintain an approved vendor database.

Compliance & Safety

• Ensure procurement activities comply with federal state and local regulations regarding pesticide and chemical purchases.
• Maintain records related to product certifications Safety Data Sheets (SDS) and regulatory requirements.
• Support company compliance initiatives related to environmental health and safety standards.

Financial & Administrative Duties

• Review invoices and reconcile purchasing documentation.
• Track procurement spending and prepare purchasing reports.
• Assist with budget planning and cost analysis.
• Maintain accurate procurement records within company ERP or inventory systems.

Qualifications & Skills

REQUIRED QUALIFICATIONS

• Associates or Bachelors degree in Supply Chain Management Business Administration Operations Management or related field preferred.
• 2 years of procurement purchasing inventory management or supply chain experience.
• Experience working with inventory management software ERP systems or purchasing platforms.
• Strong negotiation and vendor management skills.
• Proficiency in Microsoft Office especially Excel.
• Excellent analytical organizational and problem-solving abilities.
• Strong written and verbal communication skills.

PREFERRED QUALIFICATIONS

• Experience in pest control environmental services facilities management landscaping or related service industries.
• Knowledge of pesticide products application equipment and regulatory requirements.
• APICS CPSM CPPB or similar procurement certification preferred.
• Experience managing chemical inventory and safety compliance documentation.