Procurement Specialist

Arcis Golf team members thrive on anticipating needs forging connections and elevating experiences for our team members and guests. We are an inclusive team of unique individuals who show up each day with a grateful spirit humble heart and a genuine respect for one another.

Overview
The Procurement Specialist supports sourcing vendor coordination purchasing and contract administration activities across a portfolio of golf and hospitality properties. This role assists with procurement and contracting for both capital improvement projects (e.g. course renovations clubhouse upgrades and facility improvements) and day-to-day operational needs (including equipment FF&E supplies and services). The position focuses on efficient execution of contracts vendor support cost control and compliance with established procurement policies and procedures across multiple locations.

Core Components of the Role

1. Capital Projects Procurement & Vendor Coordination

Support procurement activities for capital improvement projects including renovations construction irrigation and facility upgrades.

Assist with sourcing contractors subcontractors and specialty vendors.

Prepare bid packages collect proposals and support RFP/RFQ processes.

Coordinate with project managers superintendents and property leadership on purchasing timelines and delivery schedules.

Track vendor performance delivery status and project-related purchasing commitments.

Help maintain documentation related to project contracts bids and vendor records.

2. Operational Procurement & Equipment Purchasing

Process purchase requests and purchase orders for operational goods and services across multiple properties.

Support procurement of turf equipment kitchen equipment maintenance supplies FF&E and other operating needs.

Coordinate with approved vendors to obtain pricing availability and delivery schedules.

Ensure timely fulfillment of orders while monitoring cost and quality expectations.

Assist with maintaining preferred vendor programs and pricing agreements.

Help identify savings opportunities through quote comparisons vendor consolidation and standardization.

Maintain purchasing records and support inventory coordination where needed.

3. Contract Administration Financial Support & Compliance

Support contract administration processes in accordance with established approval thresholds and company procedures.

Compile information to construct contract templates for legal review and oversee execution

Maintain contract files renewal calendars and documentation for executed agreements.

Assist with contractor compliance requirements including collection and tracking of certificates of insurance (COI).

Coordinate change order documentation approvals and tracking for capital and operational projects.

Partner with insurance adjusters vendors and the accounting team to support property insurance claims including documentation and invoice tracking.

Reconcile invoices and purchase orders helping ensure accurate billing and coding.

Maintain procurement records to support audits reporting and budget tracking.

Escalate supplier contract or compliance issues to management as needed.

Qualifications

Bachelors degree in Business Supply Chain Hospitality Management Construction Management or related field preferred.

25 years of experience in procurement purchasing vendor management or related administrative functions.

Experience in hospitality golf property management construction or multi-site operations preferred.

Familiarity with purchase order systems ERP platforms or procurement software.

Strong organizational skills with the ability to manage multiple priorities and deadlines.

Proficiency in Microsoft Excel Word and related business tools.

Key Competencies

Vendor coordination and relationship support

Purchasing accuracy and attention to detail

Contract and document administration

Cost awareness and financial discipline

Strong communication and follow-through

Multi-tasking and deadline management

Cross-functional collaboration

Problem-solving and service orientation

Arcis Golf provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.

Arcis participates in E-Verify the government program that certifies an employees right to work for us in the U.S.