Procurement Specialist

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System Requirements

Within the Executive Office of Education Childrens Trust combinesstate/federal appropriations and fundraised dollars for the prevention of child abuse and neglect. Childrens Trust is overseen by a board of directors currently has about 36 employees and also supports a 501c3 organization Childrens Trust Fund Inc.

Mission: Childrens Trust partners with organizations and communities to drive systemic change that impactsthe root causes of child abuse and neglect.

Vision: CTenvisionsa MA whereall childrengrow up inthrivingfamilies andcommunities.

Approach: Using a primary prevention approach that centers equity we fund high-quality programswhile providing training andtechnical assistance to the family support workforce. We are intentional about being strengths-based and family centered.

Framework: Our workprioritizeshelping Massachusettss families build Protective Factors in their lives.

Values: Collaboration Accountability Inclusion Celebrating Successes

Learn more about us and our programs here: Stop Child Abuse Childrens Trust Massachusetts ()

Its an exciting time at Childrens are growing! Do you want to help advance our mission

We are seeking a Procurement Specialist to help ensure every dollar is invested with integrity transparency and purpose. In this key role youll partner across the agency and with state leaders to guide ethical compliant and strategic purchasing that supports our mission. If you enjoy solving problems building trusted partnerships improving processes and helping others navigate procurement with confidence wed love to hear from you. Apply today in MassCareers and make an impact where it matters most.

The Procurement Specialist will be responsible for managing the procurement process across the agency and ensuring compliance with state and federal regulations while maintaining the highest standards of fiscal responsibility and transparency. The Procurement Specialist will collaborate with other agencies such as the Office of the State Comptroller (OSC) and the Operational Services Division (OSD) to ensure compliance with strategic sourcing guidelines state finance law and procurement regulations. This may include but is not limited to the Health and Human Service regulations governing Purchase of Service (POS) contracts that the Childrens Trust also utilizes. The Procurement Specialist will advise both the finance team and staff on the proper protocols for contracting and amendments including the build-up of rates and ensuring CT establishes clear contracts for services. The procurement officer plays a critical role in managing the procurement of goods and services focusing on cost-effectiveness legal compliance and strategic sourcing. The procurement officer will also develop and maintain internal controls as they relate to contracting and procurement and lead training sessions on procurement ethics preventing fraud waste and abuse and regulation updates (when applicable). This includes creating standardized documentation requirements that ensure transparency throughout the procurement process.

Key Responsibilities:

Manage comprehensive procurement process.

Develop and implement procurement strategies that align with state budgetary constraints and policy objectives.

Prepare and review complex Request for Proposals (RFPs). Invitations to Bid and other procurement documents.

Conduct thorough market research and vendor evaluations.

Ensure strict compliance with state procurement laws regulations and ethical guidelines.

Maintain detailed documentation of all procurement activities in alignment with procurement documentation retention

scoring etc.

Analyze existing model rates across the Commonwealth and make recommendations for alignment of our services/rates for greater uniformity.

Manage the entire procurement lifecycle from needs assessment to contract execution and amendments when needed.

Coordinate with various state agency representatives to understand specific procurement requirements.

Maintain vendor records on hand (including UFR data when applicable).

Ensure transparency and accountability in all procurement activities.

Utilize/manage state procurement system CommBUYS for RFRs RFIs RFPs quotes and managing awards

Assist vendors in utilizing CommBUYS in conjunction with OSD helpdesk when needed

Establish the contracts in MMARS in accordance with existing protocols for greater financial control/awareness. Other duties as assigned.

Other duties as assigned.

Preferred Qualifications:

Public Sector procurement expertise

Regulatory Compliance

Financial Analysis

Ethical decision-making

Detailed record-keeping

5-7 Years experience in public sector procurement or government contracting

Comprehensive understanding of state and federal procurement regulations

Excellent knowledge of public procurement laws and ethical standards

Proficiency in Microsoft office suite

Strong analytic and problem-solving skills

Exceptional communication skills

Questions regarding this position or the application process please contact

MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) four years of full-time or equivalent part-time professional administrative or managerial experience in business administration business management or public administration the major duties of which involved program management program administration program coordination program planning and/or program analysis and (B) of which at least one year must have been in a supervisory capacity or (C) any equivalent combination of the required experience and the substitutions below.

Substitutions:

I. A Bachelors degree with a major in business administration business management or public administration may be substituted for a maximum of two years of the required (A) experience.*

II. A Graduate degree with a major in business administration business management or public administration may be substituted for a maximum of three years of the required (A) experience.*

III. A Bachelors or higher degree with a major other than in business administration business management or public administration may be substituted for a maximum of one year of the required (A) experience.*

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE: No substitutions will be permitted for the required (B) experience.

Comprehensive Benefits

When you embark on a career with the Commonwealth you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you your loved ones and your future.

Want the specificsExplore our Employee Benefits and Rewards!

An Equal Opportunity / Affirmative Action minorities veterans and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race religion color sex gender identity or expression sexual orientation age disability national origin veteran status or any other basis covered by appropriate law. Research suggests that qualified women Black Indigenous and Persons of Color (BIPOC)may self-select out of opportunities if they dont meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.