Procurement Specialist Arlington Administration

Role: Procurement SpecialistReports to: Director of Facilities AdministrationProgram: 9005-Operations/FacilitiesDepartment: AdminLocation: Arlington Administration - 2116 Arlington Ave. Suite 100 Los Angeles CA 90018Setting:100% OnsiteSchedule:Monday - Friday 8am - 4:30pmStatus:Full-time/Non-Exempt/Non-ManagementBenefits:Medical Vision Dental Life Insurance 403(b) Retirement plan Employee Assistance Program (EAP) :1Summary:The Procurement Specialist is responsible for managing ergonomic requests and in-kind donations across the agency including procure track store and distribute goods to programs and clients. This role serves as a liaison between donors community partners programs and clients to ensure purchased and donated resources are utilized effectively and aligned with the organizations ideal candidate will demonstrate strong attention to detail resourcefulness and problem-solving abilities. Additionally the Procurement Specialist ensures that all purchases and in-kind donations are carried out in an ethical responsible and coordinated manner in alignment with the organizations established policies and Duties and Responsibilities:Receive inventory track and distribute in-kind donations and office furniture while maintaining accurate records and inventory and send thank you letters for in-kind donorsCollaborate with programming and administrative staff to identify assess and prioritize in-kind donation and ergonomic needs across the and maintain positive relationships with donors community partners vendors donation drive organizers and agency staff through professional communication and the equitable distribution of goods and resources to agency programs and departments to maximize utilization and and promote a comprehensive inventory of internal and external resources available to support clients and agency with the Lead Procurement Specialist to identify and coordinate eligible funding sources and resources for program as a liaison between leadership staff vendors contractors and community partners to facilitate communication and support operational with the loading unloading transportation and storage of donated goods and supplies. Regularly lift and carry items weighing 2030 pounds and occasionally up to 50 donations against program requirements deliverables and donor specifications; accurately label organize and track in contract management and cross-functional meetings to identify department needs and support client-related resource reports and maintain documentation related to donation activity inventory levels distribution metrics and resource compliance with agency policies donor requirements and applicable regulations regarding donated goods and other duties and special projects as :A high school diploma GED or equivalent is required. A bachelors degree is preferred or an equivalent combination of education and relevant work experience that meets these requirementsExperience working in homeless services and non-profit organizationsMust possess a valid drivers license and be able to operate a vehicle for donation pick up and drop offsMust have reliable transportationExperience in developing systems to organize resources and achieve successful logistical outcomesStrong administrative skills with significant attention to detailComputer skills with proficiency in Microsoft Office software (Word and Excel)A highly motivated self-starter with ability to coordinate multiple projects/tasks at oncePossess excellent verbal and written communication skills interpersonal skills and ability to work both individually and as part of a teamPossess problem solving and conflict resolution skills and exercises professional judgmentAbility to lift and carry up to 50 poundsFlexible adaptable and capable of working in a fast paced professional environmentMust maintain and execute confidential information using HIPAA standardsPreferred Qualifications:In-Kind donations management experienceBachelors degree in business administration health or human Environment:Combination of field and office environmentMay necessitate working in busy and loud environmentsMay be exposed to elements like cold heat dust noise and odorAbility to lift and carry up to 50 poundsMay need to bend stoop twist and sit throughout the day