Procurement Operations Analyst

Position Summary:

The Procurement Operations Analyst serves as the departments lead resource for procurement analytics reporting business intelligence and continuous improvement. This role leverages data technology and process optimization to drive operational excellence support informed decision-making and enhance procurement performance. The position also provides operational support across the procurement lifecycle serves as a backup to the Procurement Coordinator and supports strategic initiatives that advance the universitys procurement objectives.

Special Instructions to Applicants:All interested applicants should attach a resume in PDF format in the Supporting Documents section of the application. Selected applicants may be asked to submit an anonymized work sample as part of the review and application evaluation.

Ideal Candidate Statement:

The ideal candidate is intellectually curious analytical and passionate about improving business outcomes through data technology and process improvement. They enjoy transforming information into actionable insights identifying opportunities to enhance systems and workflows and supporting data-driven decision-making.

This individual is equally comfortable with strategic thinking and hands-on execution embraces continuous learning and is motivated by making a measurable impact through innovation collaboration and operational excellence.

Workplace Requirements:

This position is offered as a hybrid role (minimum of 2 days in the office per week). Per Rice policy 440 work arrangements may be subject to change.

Hiring Range: $56560 - $70000 contingent upon qualifications and experience

Minimum Requirements:

• Bachelors degree from an accredited institution.
  • In lieu of the education requirement additional related experience above and beyond what is required on a year-for-year basis may be substituted.
• One or more (1) years of experience in procurement supply chain business analytics operations financial analysis or a related field.

Skills

• Excellent verbal written presentation and interpersonal communication skills with the ability to effectively collaborate with stakeholders at all levels.
• Strong analytical skills with the ability to collect interpret analyze and present data to identify trends risks opportunities and support business decision-making.
• Demonstrated strategic thinking critical thinking problem-solving and process improvement capabilities.
• Strong customer service orientation with a positive attitude and sense of urgency.
• Ability to translate complex information into meaningful reports visualizations and actionable recommendations.
• Ability to develop and present dashboards scorecards KPI reporting and data visualizations that support decision-making.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Self-motivated with strong organizational and project management skills.
• Ability to maintain a high level of performance and consistently meet commitments.
• Ability to work cooperatively and effectively with others while maintaining appropriate confidentiality.
• Intermediate to advanced proficiency in Microsoft Excel PowerPoint Word and Outlook.
• Working knowledge of ERP systems reporting tools business intelligence platforms and other business applications.
• Ability to leverage emerging technologies automation and AI-enabled tools to improve productivity reporting and business processes.
• Must be able to perform all essential and marginal functions of the job.

Preferences:

• Five or more (5) years of experience in procurement supply chain business analytics operations financial analysis or a related field.
• Experience with data visualization business intelligence and reporting tools such as Power BI Tableau Oracle Analytics or similar applications.
• Experience developing dashboards scorecards KPI reporting executive presentations and data-driven business reviews.
• Demonstrated interest in and experience leveraging AI-enabled tools automation and emerging technologies to improve business processes reporting operational efficiency and decision-making.
• Experience with Oracle Fusion Cloud or other enterprise resource planning (ERP) platforms.
• Experience supporting process improvement operational excellence continuous improvement or business transformation initiatives.
• Familiarity with eSourcing spend analytics supplier management contract management or procurement technology platforms.
• Familiarity with higher education procurement practices policies and regulatory requirements.

Essential Functions:

• Procurement Analytics and Reporting
  • Develop maintain and enhance procurement dashboards scorecards KPI reporting and operational metrics.
  • Collect analyze and interpret procurement supplier and operational data to identify trends risks opportunities and areas for improvement.
  • Develop ad hoc analyses and reports to support leadership decision-making.
  • Transform data into meaningful insights and recommendations through effective data visualization and storytelling.
  • Lead procurement performance measurement reporting and business intelligence initiatives.
• Process Improvement and Digital Enablement
  • Identify opportunities to improve procurement processes workflows stakeholder experiences and operational efficiency.
  • Support ERP optimization efforts and procurement technology initiatives.
  • Evaluate pilot and leverage digital automation and AI-enabled tools to improve reporting productivity stakeholder experience and business outcomes.
  • Identify recommend and implement opportunities to automate reporting streamline workflows and improve data quality across procurement processes.
  • Analyze and document business processes and recommend improvements to increase efficiency effectiveness and user experience.
  • Participate in cross-functional projects supporting continuous improvement and organizational objectives.
• Communications & Stakeholder Engagement
  • Develop presentations executive summaries dashboards and procurement business reviews for leadership and stakeholders.
  • Communicate procurement performance initiatives and recommendations through clear and compelling reporting.
  • Build productive relationships with campus stakeholders and suppliers.
  • Provide guidance and support regarding procurement processes systems and best practices.
• Procurement Operations Support
  • Serve as the primary backup to the Procurement Coordinator.
  • Support stakeholders throughout the procurement lifecycle and assist with procurement-related inquiries.
  • Resolve purchasing supplier invoicing pricing and delivery issues.
  • Assist with supplier catalog maintenance system administration activities and procurement operations.
  • Support the department during periods of high workload staff absences or special projects.
• Strategic Sourcing Support
  • Conduct market research spend analysis and supplier analysis to support sourcing decisions.
  • Assist with benchmarking supplier performance assessments and data-driven sourcing initiatives.
  • Support sourcing events supplier evaluations and commercial reviews.
  • Support strategic procurement projects as assigned.
• Additional Responsibilities
  • Maintains a high level of accountability and follows through on commitments.
  • Supports special projects departmental initiatives and organizational priorities as assigned.
  • Demonstrates a commitment to continuous improvement innovation and operational excellence.
  • Performs all other duties as assigned.

Rice University HR Benefits: Mission and Values: Mission and Values Rice University

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race color religion age sex sexual orientation gender identity national or ethnic origin genetic information disability or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process please get in touch with Rice Universitys Human Resources Office via email at for support.

If you have any additional questions please email us at . Thank you for your interest in employment with Rice University.