Procurement OfficerConstruction & AES Procurement Officer

Date Opened: Tuesday July:00 AM

Close Date: Tuesday July:00 AM

Department: Contracting and Procurement Department

Salary: $81226.00 - $116762.9 Commensurate with Experience

Welcome to the City of Charlotte

Charlotte is Americas Queen City opening her arms to a diverse and inclusive community of residents businesses and visitors alike. Here you will find a safe family-oriented city where people work together to help everyone thrive. The mission of the City of Charlotte is to deliver quality public services and promote the safety health and quality of life for all residents.

Our guiding principles include:

• Attracting and retaining a skilled and diverse workforce

• Valuing teamwork openness accountability productivity and employee development

• Providing all customers with courteous responsive accessible and seamless quality services

• Taking initiative to identify analyze and solve problems

• Collaborating with stakeholders to make informed decisions

SUMMARY

Seeking a Procurement Officer to join the Construction Architecture Engineering and Surveying Procurement Team responsible for leading the acquisition of planning design of construction capital projects and all other horizontal and vertical construction maintenance and repair for City Departments. This position reports to the Construction and AES Assistant Procurement Manager and has primary responsibility for providing Senior-level procurement and contracting expertise consultation and oversight of all activities related to the acquisition of construction and construction services for the City of Charlotte. This position provides support of all additional procurement needs and requirements as needed.

Major Duties and Responsibilities:

• Prepares and reviews Request for Qualification (RFQ) documents for Architectural Engineering and Surveying (AES) professional services adhering to local state and/or federal requirements

• Prepares and reviews Invitation to Bid (ITB) solicitation documents and packages for construction adhering to local state and/or federal requirements

• Prepares and reviews Request for Proposals (RFP) solicitation documents and packages for operations and maintenance services adhering to local state and/or federal requirements

• Provide assistance to Construction and AES Assistant Procurement Manager in creating and maintaining procurement solicitation templates

• Provides strategic consultation to facilitate procurement and contracting decisions as well as project planning and management services requirements technical specifications and scope development for all related projects

• Performs all procurement efforts utilizing statutory guidelines policies procedures and best business practices

• Develops solicitation documents and facilitates informal and formal solicitation processes as required

• Provides enterprise level leadership for more complex solicitations and procurements

• Provides senior level leadership on special project initiatives as assigned

• Perform research on legal issues and perform all necessary due diligence as needed to develop a solid understanding of project background information scopes of services and/or specifications and requirements

• Facilitates/coordinates required Pre-submittal/Pre-bid meetings Bid Opening meetings Evaluation Meetings and Vendor Interviews

• Spearhead stakeholder reviews of all applicable documents prior to project advertisement and/or completion

• Conducts preliminary analysis of Statement of Qualification (SOQ) packages forms an evaluation committee facilities evaluation meeting and prepares selection memo based on the committee recommendation

• Develops and negotiates all contractual documents as may be required including more complex enterprise-wide or technical contracts

• Conducts analysis of bid documents and effective evaluation protocols to determine appropriate basis of award based upon applicable North Carolina General Statues City policies and any other local state and federal requirements

• Conduct debrief meeting with unsuccessful vendor/bidder

• Identifies potential risks and solutions for risk mitigation in collaboration with City Legal Risk Management Internal Audit and stakeholders

• Represents the City in dispute resolutions and works to ensure a strong contractually guided professional business relationship with all vendors contractors service providers subcontractors and consultants

• Reviews vendor proposed terms and conditions to ensure compliance with City terms and conditions during contract development renewal amendment and/or change order

• Prepares City Council agenda items for formal projects and recommendations of award for informal projects

• Maintains effective project tracking information in all applicable databases and/or systems and develops project schedules with established life cycles

• Acts as a liaison between Contracting and Procurement and the Project Management team to ensure effective collaboration and communication through meetings project updates and regular reporting to ensure on-time completion of projects

• Takes an active role in applying in new or creative efforts (E-Procurement Cooperative Purchasing) to procurements with the goal of keeping the City at the forefront of best practices

• Performs all necessary duties including but not limited to cycle time reporting records management and compliance with policies procedures and system requirements

• Interfaces with the Charlotte Business INClusion Program to ensure participation and inclusion of small businesses in contracting opportunities while also supporting the program where appropriate in outreach and networking activities

• Performs special projects and additional duties as assigned or required.

Knowledge Skills & Abilities:

• Requires in-depth knowledge and hands-on experience with the solicitation and procurement of construction and AES including project management contract drafting negotiation execution management and grant requirements.

• Ability to effectively prioritize and manage more complex or highly technical procurements including Citywide or cross-departmental projects.

• Ability to lead and facilitate special project teams and effectively manage competing priorities.

• Requires working knowledge of local state federal and cooperative procurement exemption and contracting methodologies.

• Highly motivated seasoned professional able to function with minimal supervision and across multiple procurement disciplines in partnership with all levels of the organization.

Preferred Qualifications:

Bachelors Degree and three to five years of related experience.

Candidates with previous purchasing experience with a government entity and/or services and technology specific purchasing experience are highly desired.

Candidates with strong understanding of and past experience with contract development negotiation and management.

Professional certification(s) (i.e. C.C.M. CLGPO C.P.M CPPO and CPPB) is strongly desired.

Minimum Qualifications:

Associates Degree and five years of related experience or an equivalent combination of education and relevant experience that provides the necessary knowledge skills and abilities to successfully perform the essential job duties.

CONDITIONS OF EMPLOYMENT

The Citys Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes but is not limited to: reference checks social security verification education verification criminal conviction record check and if applicable a credit history check sex offender registry and motor vehicle records check.

Background checks must be in compliance with all federal and state statutes such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidates written authorization before obtaining a criminal background report motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.

Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process candidates may be asked to take a skills test and/or participate in other assessments.

The City of Charlotte is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race religion color sex national origin marital status age disability sexual orientation political affiliation or on the basis of actual or perceived gender as expressed through dress appearance or behavior.

Our culture is to serve the community honorably.

HOW TO APPLY

Apply online.

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.

You are welcome to visit the City of Charlotte Human Resources Department lobby where self-service application kiosks are available. They are located in our office at 700 East 4th Street Suite 200 Charlotte NC 28202. We are open Monday through Friday from 9:30 a.m. to 3:30 p.m. (EST) excluding official City holidays.

For questions about your application or the hiring process please email .

The City of Charlotte is committed to making our services and programs accessible to all. Upon request auxiliary aids written materials in alternate formats language access and other reasonable accommodations or modifications will be provided. To make a request please fill out the Innovation & Technology ADA request form or call 704.336.4120.

BENEFITS

The City of Charlotte provides a comprehensive benefits package to eligible employees.

Clickhereto learn more about the City of Charlottes benefits.

The City of Charlotte is a drug and alcohol-free workplace.