Procurement Coordinator

The successful candidate will work closely with internal stakeholders vendors Accounting Finance and other business partners to support procurement processes and ensure compliance with organizational policies and procedures.

Stakeholder & Vendor Support (25%)

• Manage procurement mailbox requests and respond to inquiries from stakeholders vendors and membership.
• Research and resolve accounts payable holds payment issues and procurement-related concerns.
• Provide excellent customer service and support through phone and email communications.
• Collaborate with internal departments to ensure timely resolution of procurement issues.

System Processing & Data Management (35%)

• Process procurement requests and transactions within Oracle Cloud and Zip.
• Maintain supplier records and support supplier onboarding activities.
• Assist with supplier master data management including audits cleanup efforts and reporting.
• Ensure procurement records are accurate complete and compliant with established policies.

Procurement & Contract Support (25%)

• Draft and maintain procurement templates and agreements.
• Review supplier quotes bids and supporting documentation.
• Assist with sourcing activities competitive bid processes and spend analysis.
• Support contract management and vendor relationship activities.

Additional Duties (15%)

• Generate procurement-related reports and analysis.
• Support month-end quarter-end and annual procurement activities.
• Participate in special projects and process improvement initiatives.
• Perform other duties as assigned.

Required Qualifications

• High school diploma or equivalent.
• Minimum of 3 years of experience in procurement purchasing sourcing contract administration vendor management or financial analysis.
• Strong Microsoft Excel and general Microsoft Office skills.
• Excellent written and verbal communication abilities.
• Strong organizational analytical and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Demonstrated attention to detail and commitment to accuracy.

Preferred Qualifications

• Bachelors degree.
• Experience with Oracle Cloud Financials and Purchasing.
• Experience with Zip procurement orchestration platform.
• Experience supporting procurement functions within a large or complex organization.

Key Competencies

• Accountability
• Drive for Results
• Effective Communication
• Problem Solving
• Stakeholder Focus
• Collaboration
• Critical Thinking
• Customer Service Orientation

Ideal candidates will have experience in procurement operations purchasing coordination vendor management contract administration supplier onboarding or financial analysis along with strong communication and Excel skills.

Physical Requirements:

• Job frequently requires sitting handling objects with hands.
• Job requires standing walking reaching talking hearing and lifting up to 50 pounds.

Knowledge Services is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the application or hiring process please contact.

Knowledge Services is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Knowledge Services does not discriminate on the basis of disability veteran status or any other basis protected under federal state or local laws. People with disabilities veterans and military families are encouraged to apply.

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