Private Events Day of Coordinator (Part-time)
Job Location:
Cincinnati, OH - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Private Events Day Of Coordinator - Weddings & Hospitality (Part-time)
Reports to: Private Event Manager
Location: Cincinnati Ohio
Contract Type: Part-time
Hours: 10-15 Hours/ Event Weekend (Friday Saturday Sunday)
Compensation: $25.00/ Hour
Company Overview:
Rhinegeist Brewery is a regional craft brewery based in the historic Over-The-Rhine in downtown Cincinnati Ohio. We have built a strong and dedicated team of employees that believe in the power of beer to bring people together create fantastic ideas and build a community. Our unique group of employees believes that it is our responsibility to make inspiring beverages and cultivate memorable experiences. We strive to find high-quality creative solutions with a fierce spirit of independence as we grow. At Rhinegeist we welcome all people and thrive on a variety of backgrounds perspectives and skills. We are proud to be an Equal Opportunity Employer.
Position Summary:
Our Private Events team is expanding! We are looking for a personable organized and detail-driven Private Event Coordinator to join our hospitality team. This position is ideal for someone with a passion for creating unforgettable experiences and the ability to manage multiple moving parts with grace and professionalism. This role is ideal for someone who thrives in a hospitality environment and is passionate about curating exceptional guest experiences. You will play a hands-on role in coordinating wedding ceremonies receptions and private events at our venue supporting clients from planning to execution.
Essential Functions:
- Act as the main point of contact for clients (prior to the event and for day of) planning private events.
- Provide on-site support during events to manage setup troubleshoot issues and ensure smooth operations and service.
- Communicate with caterers florists photographers and entertainment providers to ensure seamless service delivery.
- Oversee event setup vendor arrivals guest flow and tear-down ensuring a smooth experience for all involved.
- Work with internal teams (Event Manager Event Coordinators Beverage & Event Assistant Bar Staff Preparation & Maintenance team) and external vendors to ensure seamless event execution.
- Orchestrate ceremony rehearsals and day-of-event coordination.
- Follow detailed event timelines and floor plans based on client preferences and venue logistics.
- Serve as a calm and confident point of contact for clients vendors and guests during events.
- Maintain accurate records contracts and communication logs.
- Provide post-event feedback and help identify areas for improvement.
- Ensure compliance with all safety health and legal regulations
Requirements:
- At least 2 years of experience in event planning or coordination ideally within the hospitality wedding or venue management sector.
- Strong interpersonal and client service skills (verbal and written)
- Excellent organizational and multitasking abilities
- Comfortable working independently and as part of a team.
- Ability to work flexible hours including evenings weekends and holidays
- Proficiency in event management software (e.g. Tripleseat Prismm or similar) is a plus
- Exceptional attention to detail and problem-solving abilities
- Ability to prioritize tasks and work under pressure while staying organized and managing time well
- Bachelors degree in Hospitality Management Marketing Communications or related field preferred
- Proficient with Microsoft Office Google Workspace
Work Environment:
- Fast-paced and client-facing
- Some lifting and physical activity will be required for event setup.
- Requires availability during non-traditional work hours
Physical Requirements:
- Physical ability to walk stand and oversee active event spaces for extended periods
- Lift anywhere between 5 lbs - 50 lbs multiple times per day - using carts/dollies to transport from space to space
- Lifting and pushing Kegs Cases of wine/liquor/soda/beer Tables Chairs Linen bags Trash/recycling Glassware/cases
- Vendor load in/load out
- Bending squatting reaching
- Sitting in an office setting for 1-2 hrs/week
- Standing/Walking for 8 hours with scattered opportunities to sit
- Climbing multiple flights of stairs several times a day to different event spaces
Even if you dont check every single box in this job description we encourage you to applyyour unique background might be exactly what our team needs. Additionally reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of a position.
Part-Time Benefits at Rhinegeist
401k Match Offered
Employee Assistance Program
Free Breakroom Snacks
Beer and Merchandise allowance
Required Experience:
IC
About Company
Rhinegeist Brewery brings people together in Cincinnati with a variety of craft beers, ciders, and unique experiences in our historic Over-the-Rhine taproom.
