Principal Specialist, Records & Information Management Specialist (Onsite)

Date Posted:

Country:

United States of America

Location:

US-IA-CEDAR RAPIDS-121 350 Collins Rd NE BLDG 121

Position Role Type:

Onsite

U.S. Citizen U.S. Person or Immigration Status Requirements:

U.S. citizenship is required as only U.S. citizens are authorized to access information under this program/contract.

Security Clearance Type:

None/Not Required

Security Clearance Status:

Not Required

Principal Specialist Records & Information Management Specialist (Onsite)

At RTX the worlds largest aerospace and defense company 185000 great minds are united by purpose and inspired to make a difference solving the worlds most complex problems. With our three market leading businesses world-class operations and investments in research and development we offer capabilities and opportunity no one else can. Together we push the boundaries of known science and find new ways to connect and protect our world.

Collins Aerospace is a leader in technologically advanced intelligent solutions that help redefine the aerospace and defense industry. With a comprehensive portfolio and deep technical expertise we help customers meet the demands of the global market. Join us and help shape the future of aerospace and defense.

Job Summary:

We are seeking a detail-oriented and organized Records and Information Management (RIM) Specialist to join our team. This role will focus on managing and maintaining on-premises and off-site records inventories as well as supporting electronic inventory discovery efforts. The ideal candidate will ensure compliance with corporate policies legal and regulatory requirements and industrys best practices. This position plays a key role in supporting the organizations information governance framework and ensuring the efficient lifecycle management of records and information assets.

What You Will Do:

On-Premise Records Inventory Management:

• Conduct regular audits and updates of physical records inventories stored on-site.
• Classify label and organize records in accordance with the organizations classification and retention schedules.
• Coordinate the secure storage retrieval and disposition of records.

Off-Site Records Management:

• Manage records stored at off-site facilities including tracking inventory updating records databases and ensuring compliance with retention schedules.
• Coordinate with off-site storage vendors to facilitate records retrieval delivery and secure disposal.
• Ensure off-site records are inventoried and documented accurately.

Electronic Records Inventory Discovery:

• Participate in electronic records discovery processes identifying and cataloging digital records across various systems and platforms.
• Assist in implementing electronic records and information management solutions including metadata tagging and indexing.
• Collaborate with IT and other departments to identify and address gaps in electronic records management practices.

Records Retention and Disposition:

• Apply the organizations records retention schedule to ensure proper lifecycle management of records.
• Facilitate the secure and compliant transfer or destruction of records that have met their retention requirements.
• Document and maintain disposition activities for audit and regulatory purposes.

Policy and Compliance Support:

• Ensure adherence to legal regulatory and corporate policies related to records and information management.
• Assist in creating and updating RIM policies procedures and training materials.
• Provide guidance and support to employees on proper records handling and management practices.

Collaboration and Training:

• Work closely with departments and stakeholders to provide RIM expertise and support their records management needs.
• Help train employees on RIM policies tools and best practices.
• Act as a resource for records-related inquiries and issues.

Reporting and Metrics:

• Maintain accurate records inventory databases and generate reports on records management activities.
• Track and report on compliance with records retention policies and procedures.
• Monitor trends and recommend process improvements to enhance the efficiency and effectiveness of the RIM program.

Qualifications You Must Have:

• Typically requires a University Degree and minimum 5 years prior relevant experience or an Advanced Degree in a related field and minimum 3 years of experience

Qualifications We Prefer:

• Bachelors degree in Information Management Library Science Business Administration or a related field or equivalent experience.
• 2 - 4 years of experience in records and information management or related discipline.
• Familiarity with records retention schedules information governance principles and regulatory requirements.
• Experience working with records management software and electronic records discovery tools is a plus.
• Strong organizational skills and attention to detail.
• Excellent communication and collaboration skills.
• Ability to handle sensitive and confidential information with discretion.
• Certification in Records and Information Management (e.g. Certified Records Manager (CRM) or Information Governance Professional (IGP)) is a plus.
• Knowledge of industry standards such as ISO 15489 ARMA principles or similar frameworks.

What We Offer:

Some of our competitive benefits package includes:

• Medical dental and vision insurance
• Three weeks of vacation for newly hired employees
• Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution including a Lifetime Income Strategy option
• Tuition reimbursement program
• Student Loan Repayment Program
• Life insurance and disability coverage
• Optional coverages you can buy pet insurance home and auto insurance additional life and accident insurancecritical illnessinsurance group legal ID theft protection
• Birth adoption parental leave benefits
• Ovia Health fertility and family planning
• Adoption Assistance
• Autism Benefit
• Employee Assistance Plan including up to 10 free counseling sessions
• Healthy You Incentives wellness rewards program
• Doctor on Demand virtual doctor visits
• Bright Horizons child and elder care services
• Teladoc Medical Experts second opinion program
• Eligible for relocation assistance
• And more!

Learn More & Apply Now!

*Please ensure the role type (defined below) is appropriate for your needs before applying to this role.

Onsite: Employees who are working in Onsite roles will work primarily onsite. This includes all production and maintenance employees as they are essential to the development of our products.

At Collins the paths we pave together lead to limitless possibility. And the bonds we form with our customers and with each other -- propel us all higher again and again.

Apply now and be part of the team thats redefining aerospace every day.

As part of our commitment to maintaining a secure hiring process candidates may be asked to attendselect steps of the interview process in-person at one of our office locations regardless of whether the role is designated as on-site hybrid or remote.

The salary range for this role is 86800 USD - 165200 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer including but not limited to the role function and associated responsibilities a candidates work experience location education/training and key skills.

Hired applicants may be eligible for benefits including but not limited to medical dental vision life insurance short-term disability long-term disability 401(k) match flexible spending accounts flexible work schedules employee assistance program Employee Scholar Program parental leave paid time off and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.

Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including but not limited to individual performance business unit performance and/or the companys performance.

This role is a U.S.-based role. If the successful candidate resides in a U.S. territory the appropriate pay structure and benefits will apply.

RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.

RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age disability or veteran status or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans Readjustment Assistance Act.

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