Preventative Maintenance Coordinator Hudson, FL
Job Location:
Hudson, NH - USA
Hourly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Job Description
BGIS ITS is currently seeking a Preventative Maintenance Coordinator - Commercial HVAC Service to join the team in Hudson FL (Onsite) and surrounding areas.
Job Summary
The Preventative Maintenance Coordinator supports the Director of Commercial Service and field operations team by coordinating preventative maintenance (PM) activities organizing project and maintenance documentation scheduling PM work and ensuring all required operational processes are completed accurately and on time.
BGIS is that Company
At BGIS ITS were committed to empowering our team of over 500 U.S.-based technicians (and 7000 globally) with unparalleled training support and opportunities. Since joining the BGIS group in 2022 weve been redefining excellence in integrated facility management focusing on professionalism care and career development to deliver exceptional customer experiences.
What We Offer Compensation & Benefits
Competitive Hourly Rate: $24$32/hour ($49920 - $66560 annually).
Paid Time Off: Start with 48 hours increasing to 168 hours with tenure.
Paid Holidays: 7 per year (New Years Day Memorial Day Independence Day Labor Day Thanksgiving Day after Thanksgiving Christmas).
401(k) Match: 5% employer match to secure your financial future.
Additional Perks
Company-Issued Tech: Cellphone and tablet provided.
Annual Boot Voucher: Stay equipped for the job.
Comprehensive Benefits: Health life and disability coverage.
Corporate Perks: Exclusive discounts through ADP.
Career Development: Access to technical training and growth opportunities.
Relocation Potential: Explore opportunities to advance within our global network.
About the Role:
This role is responsible for maintaining PM schedules verifying asset information ensuring required forms and documentation are submitted assisting with technician workflow management and supporting project and service operations through administrative coordination and communication.
The PM Coordinator works closely with technicians dispatch service managers customers vendors and internal leadership to ensure preventative maintenance work is completed efficiently accurately and in alignment with BGIS operational standards and customer expectations. The PM Coordinator leads through organization communication accountability and professionalism while exemplifying BGIS values.
Key Duties & Responsibilities
Preventative Maintenance Coordination
Assist it scheduling preventative maintenance (PM) work orders with technicians customers and dispatch teams.
Coordinate PM schedules to ensure customer due dates and contractual obligations are met.
Monitor open PM work orders and follow up to ensure timely completion.
Assist with balancing technician schedules and workload planning.
Ensure technicians are properly checked in and checked out of jobs within Service Titan and other operational platforms.
Review PM completion status daily and escalate concerns or delays to leadership.
Assist with scheduling return visits and deficiency work identified during PM inspections.
Asset Verification & Documentation
Verify customer asset information including equipment type serial numbers model numbers locations and naming conventions.
Maintain accurate customer asset databases and update systems as needed.
Ensure all required PM forms inspection reports startup sheets and customer documentation are properly completed and submitted.
Review submitted paperwork for accuracy completeness and compliance with BGIS standards prior to final submission.
Assist with maintaining digital and physical project and maintenance files.
Administrative & Operational Support
Support the ROM Service Managers and Operations leadership with administrative tasks and reporting requirements.
Assist with PM prequalification requirements and vendor documentation.
Coordinate communication between technicians customers vendors and internal departments.
Assist with creating reports related to PM completion technician productivity asset verification and operational KPIs.
Prioritize multiple deadlines and operational requests in a fast-paced environment.
Quality Assurance & Compliance
Ensure all required forms photos checklists and closeout documents are submitted before work orders are finalized.
Verify technician notes labor entries and job completion documentation meet company standards.
Assist leadership in auditing PM documentation and technician compliance.
Help maintain operational consistency across all PM activities and customer accounts.
Support continuous improvement initiatives related to PM operations scheduling and reporting processes.
Ensure compliance with customer requirements safety standards and internal BGIS procedures.
Communication & Customer Support
Provide professional communication and follow-up with customers regarding PM scheduling documentation and service updates.
Communicate effectively with technicians and leadership regarding scheduling concerns missing paperwork and operational issues.
Escalate customer concerns or operational delays appropriately.
Maintain a professional appearance communication style and disposition when interacting with customers and team members.
Additional Qualifications/Responsibilities
Knowledge & Skills
High School Diploma or equivalent required; specialized business administrative or technical training preferred.
Minimum of 2 years of experience supporting service operations preventative maintenance programs project coordination dispatching or administrative operations.
Experience in commercial HVAC construction service operations or facilities maintenance preferred.
Strong organizational and documentation skills with the ability to multitask and manage competing priorities.
Strong communication and interpersonal skills with emphasis on customer service.
Ability to work independently while supporting a collaborative team environment.
Strong attention to detail and ability to maintain accurate records and reporting.
Ability to prioritize tasks and meet deadlines in a fast-paced operational environment.
Proficient in Microsoft Office Suite including Outlook Word and Excel.
Experience with Service Titan Service Channel or similar operational software preferred.
Ability to learn customer portals asset management systems and operational platforms quickly.
Professional and proactive approach to problem solving and communication.
Physical Demands & Work Environment
To perform this job successfully an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions absent undue hardship.
Cognitive skills required to work in a fast-paced customer-focused environment including the ability to maintain focus communicate clearly respond quickly to requests follow established processes and complete tasks within required timeframes.
Ability to sit stand walk and utilize office equipment for extended periods of time.
Required Experience:
IC
About Company
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