Presidential Executive Assistant

Virginia Union University (VUU) is a distinguished private institution founded in 1865 that proudly upholds a legacy of academic excellence and community engagement. With a historic 86-acre campus it offers a dynamic and nurturing environment for its 1568 undergraduate and graduate students. Virginia Union University is recognized in the 2024 edition of U.S. News & World Report holding a prestigious position as #39 among Historically Black Colleges and Universities.

VUU provides a robust array of academic programs including 35 Bachelors 11 Masters and one Doctoral degree. Virginia Union University remains steadfast in its commitment to offering accessible high-quality education instilling a sense of assurance and confidence in its students. It fosters a vibrant intellectual community dedicated to the holistic development of future leaders.

Five fundamental principles (core values) guide Virginia Union University. Each principle is essential to our ability to provide a Best-In-Class educational experience for students faculty and staff. These principles help our community understand the right path to fulfilling our institutions mission. The principles are Innovation Spiritual Formation Integrity Diversity & Inclusion and Excellence.

The Presidential Executive Assistant provides high-level strategic and confidential administrative support to the President of the University. This role serves as a primary liaison between the President and internal and external stakeholders ensuring the efficient operation of the Presidents Office and advancing institutional priorities. The Assistantexercises sound judgment discretion and initiative while managing complex schedules communications and executive-level projects. This position requires professionalism executive presence and the ability to operate effectively in a fast-paced higher education environment.

Responsibilities

• Manage the Presidents complex calendar including scheduling meetings events travel and strategic engagements.
• Prepare agendas briefing materials background documents and executive summaries.
• Draft edit and manage high-level correspondence speeches and official communications.
• Coordinate domestic and international travel arrangements itineraries and expense documentation.
• Assist in coordinating Board of Trustees meetings including preparation of materials minutes and follow-up items.
• Support Cabinet meetings and executive leadership sessions by preparing documentation and tracking action items.
• Maintain organized records of official board and executive documents.
• Track key presidential initiatives and ensure timely follow-up on strategic priorities.
• Collaborate with university leadership to gather reports data and materials for presidential review.
• Monitor deadlines and ensure deliverables are completed efficiently.
• Serve as a primary point of contact for the Presidents Office.
• Facilitate communication between the President and faculty staff students alumni donors trustees and community leaders.
• Ensure consistent professional messaging aligned with institutional goals.
• Handle highly confidential information related to personnel governance legal matters and strategic planning.
• Maintain discretion and uphold institutional integrity at all times.

Education

• Bachelors degree required; advanced degree preferred.
• Minimum of 57 years of progressive executive-level administrative experience preferably in higher education nonprofit or government settings.
• Demonstrated experience supporting senior executives or C-level leadership.

Application Process

Candidates are required to submit their resume four professional references and a cover letter. The application review will begin immediately and continue until the position is filled. A background investigation and reference check will be required prior to employment.For any questions or concerns please contact.

Equal Opportunity Employer

Virginia Union University is an Equal Opportunity Employer. We consider qualified applicants without regard to race color religion sex national origin sexual orientation disability gender identity protected veteran status or other protected class.

For more information about Virginia Union University visitVUU About Page.