Pre-Award Grants Coordinator

Job Description

The Department of Chemistry at Virginia Tech seeks a full-time Pre-Award Grants Coordinator to support faculty in the identification development and submission of sponsored research proposals. This position serves as a key resource for faculty throughout the proposal development process assisting with funding opportunity identification proposal coordination budget preparation document collection and submission activities to ensure complete and compliant proposals.

The successful candidate will be highly organized detail-oriented and committed to providing excellent customer service with the ability to manage multiple projects and deadlines simultaneously. This position requires strong communication skills initiative and the ability to build effective working relationships with faculty staff students and university partners. The department is committed to supporting professional development and training in research administration systems and processes.

This on-site position also serves as a backup to the departments Post-Award Grants Coordinator. Some flexibility may be considered following successful completion of the probationary period; however this position is primarily on-site with an expectation of regular in-person engagement.

Required Qualifications

- Demonstrated ability to communicate effectively both orally and in writing.
- Demonstrated experience in using MS Office Suite (Excel Word Outlook PowerPoint Teams) and Adobe Acrobat Pro
- Demonstrated ability to work with numerical data and financial information while maintaining accuracy and attention to detail.
- Strong organizational and prioritization skills including the ability to manage multiple deadlines and work under pressure while maintaining accuracy and attention to detail.
- Demonstrated ability to work collaboratively with individuals from diverse backgrounds at varying levels of an organization including faculty students and staff.
- Demonstrated ability to handle sensitive and confidential information.

Preferred Qualifications -We encourage all qualified candidates to apply even if their experience does not align with every preferred qualification.

- Bachelors degree in accounting business science or related field or equivalent level of training and/or experience
- Experience developing managing or monitoring budgets.
- Certified Research Administrator (CRA)
- Experience coordinating preparing reviewing or submitting proposals contracts reports or other complex administrative documents.
- Experience interpreting and applying policies regulations guidelines or compliance requirements of federal funding agencies (e.g. NSF NIH USDA).
- Experience with research administration systems and electronic submission platforms (e.g. Cayuse or similar systems).
- Experience using enterprise resource planning (ERP) financial human resources reporting or business intelligence systems (e.g. Banner HRIS MicroStrategy or similar platforms).
- Experience supporting scientific technical academic or research-related activities.

Pay Band

4

Overtime Status

Exempt: Not eligible for overtime

Appointment Type

Regular

Salary Information

$60000 - $70000 (commensurate with experience)

Hours per week

40 hours - exempt position

Review Date

6/15/2026

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its mottoUt Prosim(That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a hands-on transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is aninclusive communitydedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eightundergraduate colleges aschool of medicine aveterinary medicinecollegeGraduate School andHonors university has a significant presence across Virginia including Blacksburg the greater Washington D.C. area the Health Sciences and Technology Campus in Roanoke sites in Newport News and Richmond and numerousExtension officesandresearch institutes.A leading global research institution Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.