PRAx Event and Program Student Facilitator

PRAx

When applying you will be required to attach the following electronic documents:

• A Resume
• A Cover Letter
• Supplemental Questions

Supplemental Questions:

1. What is your program of study (Majors minors etc.) (Open Ended Question)

2. When is your anticipated graduation term (Fall/winter/spring/summer & year) (Open Ended Question)

3. Describe a time you helped create a welcoming or memorable experience for someone else. What did you notice and what did you do (350-word maximum) (Open Ended Question)

4. This job involves public speaking and providing excellent customer service for a variety of visitors artists and clients. Please describe your comfort level and experience starting conversations with people you do not know from a variety of backgrounds. Share an example of a time you developed a positive connection with a stranger. (350-word maximum)

For additional information please contact: Steven McIntyre at

We are an Equal Opportunity Employer including disability protected veteran and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Note:All job offers are contingent upon Human Resources final approval

This recruitment will be used to fill two part-time (a maximum of 24 hours per week) Event and Program Student Facilitator for the Patricia Valian Reser Center for the Creative Arts (PRAx) at Oregon State University (OSU).

The expansive mission of the Patricia Valian Reser Center for the Creative Arts is to activate the power of the arts and humanities across disciplines and in multiple settingsfrom the concert hall and theater to research labs and field sites. We are a space for transformative education for all from OSU students and faculty to community members and youth in school and we tap into the power of the arts to transform thinking across academic disciplines. PRAx seeks to provide unforgettable arts experiences at the intersections between art humanities science and technology.

PRAx employs qualified currently enrolled undergraduate students as paid Event and Program Facilitators who serve as the first point of contact for members of the campus and Corvallis communities visiting artists and performers and rental clients. They represent PRAx through a variety of events and programs from full-scale performances and rental events to smaller drop-in workshops and K-12 field trips.

Visitors represent a wide variety of interests and life experiences. PRAx Event and Program Facilitators are part of a team that creates a warm welcoming presence that focuses on memorable experiences and creating opportunities for nuanced conversations. Facilitators spark conversations about art in the gallery enhance visitor experiences at performing arts events and humanities presentations host tours and facilitate activities for K-12 field trips and provide hospitality for visiting artists. Facilitators also represent PRAx at large university events through tabling and outreach.

Through all their job duties facilitators share information about PRAx its upcoming performances and art on display and they also share their personal positive experiences at PRAx to encourage community and student engagement.

All shifts are conducted in person. Student employees typically work 210 hours per week on a flexible schedule that works with academic obligations. They receive ample and ongoing paid training to ensure success in the role. PRAx is seeking a team of individuals who enjoy working with people bring a wide range of life experiences and demonstrate enthusiasm for providing memorable arts encounters for students faculty youth artists and the wider community. Bilingual candidates are especially encouraged to apply.

Position Duties:

Visitor Experience and Hospitality:

• Serve as event host with minimal oversight or supervision remaining attentive to client needs and visitor experience. This may include anything from providing an enthusiastic welcome to identifying issues/needs proactively and without guidance responding appropriately and communicating with on-site supervisors about any situations that may arise.

• Initiate conversations that engage a wide range of visitors about artwork exhibitions performances and other programming at PRAx.

• Lead inspiring educational K-12 youth field trips (will require youth policy training).

• Represent PRAx at tabling events on or off campus.

Event Setup and Monitoring:

• Facilitate successful events and rentals.

• Act as greeter and guide for PRAx VIPs as assigned.

• Serve as backup usher or ticket scanner as needed.

• Run basic AV and presentation technology in Toomey Lobby Stirek Gallery and classrooms.

• Follow the daily notes and run-of-show/event schedule.

• Set up/strike tables chairs and other event materials and decor.

• Follow opening and closing procedures including providing post-show summary information.

Artist/Speaker Experience and Hospitality:

• Support successful experiences of visiting artists speakers and performers.

• Review daily notes and instructions for artist/speaker hospitality.

• Greet and introduce artists to stage crew and other members of the PRAx front of house or back of house teams as appropriate.

• Prepare dressing rooms and green rooms for artists and speakers according to instructions.

• Ensure artist/speaker needs are met.

• Drive the PRAx Van as assigned.

Across all duties:

• Work across teams at PRAx including engagements events gallery and marketing.

• Bring enthusiastic positive energy to both front-facing activities and in your work as part of a team.

• Participate in creating informed compelling and culturally-attuned materials to guide interactions with PRAx programming including exhibition and building tours.

• Represent PRAx and serve as host with minimal oversight or supervision from staff members.

• Communicate effectively and professionally with all PRAx staff volunteers partners clients and visitors.

• Take initiative to ensure the success of PRAx events.

• Anticipate and proactively address visitor client and event needs.

• Attend meetings to develop and maintain knowledge about exhibitions PRAx initiatives and performances.

• Follow all safety procedures.

• Maintain professional etiquette.

• Complete other duties as assigned.

Transferable Skill Development

OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their this position students learn and build vital career-readiness skills in the primary areas below:

Communication Teamwork Leadership Professionalism

Full Employment Eligibility Requirements can be found here: be academically enrolled in a high school community college or university and pursuing a program or course of study

Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment

Must meet the applicable minimal enrollment standard

• High School student: Regularly enrolled in a high school or participating in a home-schooling program

• Undergraduate and post-baccalaureate student: 6 credit hours per term

• Undergraduate international student: 12 credit hours per term*

• Graduate student officially admitted to Graduate School: 5 credit hours per term

• Graduate international student officially admitted to Graduate School: 9 credit hours per term*

*International students may be allowed to carry fewer hours than specified above and still be considered full-time by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by theOffice of International Services(OIS) and must be provided to the Student Employment Center.

Required Qualifications:

• Excellent communication and interpersonal skills.

• Must be welcoming and personable you enjoy working with the public and it shows.

• Ability to represent PRAx effectively and positively.

• Possess well-rounded academic and co-curricular experiences and exhibit leadership commitment initiative dependability time management discipline and self-confidence.

• Experience in initiating conversations with people you do not know.

• Demonstrated experience working with individuals from various backgrounds lived experiences perspectives and identities.

• Comfortable with moderate physical activity including standing walking lifting up to 40 lbs.

• Must have a valid drivers license.

Additional Required Qualifications:

• This position is designated as a critical or security-sensitive position; therefore the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years.

• This position requires driving a University vehicle or a personal vehicle on behalf of the University; therefore the incumbent must successfully complete a Motor Vehicle History Check possess and maintain a current valid drivers license in their state of residence be determined to be position qualified and self-report convictions (as per Voluntary and Compulsory Driver Standards OSU Standard ) as per OSU Standard et seq.

Preferred Qualifications:

• Demonstrate enthusiasm to go above and beyond in making memorable experiences for all who come to PRAx.

• Professional experience providing hospitality via phone email and/or in person.

• Experience working or volunteering in performing or visual arts spaces.

• Demonstrated engagement with PRAx events programming and/or organization.

• Demonstrated engagement with OSUs student resources clubs and organizations and/or the off-campus Corvallis community.

• Demonstrated experience with K-12 youth.

• Bilingual in a second language other than English.

Must be able to work flexible hours including evenings and weekends.
Hours are based on the needs of events and programs. The schedule and number of hours are variable each week.
May involve standing for long periods lifting up to 40 lbs. and working in dim lighting or noisy environments.
All facilitators are required to attend annual fall training the week prior to the start of fall term.
Use of personal electronic devices during shifts is prohibited except during breaks or for work-related communications. Attentiveness and situational awareness often without direct supervision are essential in this role.
Appropriate Dress: Business Casual unless otherwise directed by a supervisor.