PIA Unit Coordinator

The Oklahoma Health Care Authority (OHCA)works to ensure Oklahomans have access to better health and better care.The agencys core values include passion for purpose trust and transparencyempowermentand accountability best in class and outcome-driven and servant leadership.As part of the interview process candidates maybe requiredto attend an in-person interview at our Oklahoma City office.

Under general supervision of the Program Integrity Senior Director this position is assigned responsibilities for providing support and coordination of program integrity audits and support functions. This position requires specialized knowledge as it relates to the interpretation of stateagencyor departmental policies procedures regulations and laws. The primary emphasis is the accomplishment of work through the coordination of a variety of activities and the knowledge of specific audit policies and procedures. It requires strong computer and internet research skills. Also calls for the ability tomaintainconfidentiality flexibility excellent interpersonal skills project coordination experience and to work well with all levels of internal management and staff as well as legislators providers members advocates and vendors.

• Perform general office management duties including sorting and filing tasks answering phones taking messagesdisseminatinginformation and handling incoming/outgoing mail.

• Compose prepare and route official correspondence for supervisor signatures; respond to routine inquiries and dispose of routine correspondence.

• Produce run and analyze database reports using software such as Access Excel PowerPoint PI Case Tracker and Business Objects.

• Prepare comprehensive periodic and status reports throughout the year and communicate results to division management.

• Record referrals open new cases andmaintainaccurateand current data in PI Case Tracker and other online tracking systems.

• Mail track and document audit reports and related correspondence in PI Case Tracker.

• Work with the unit supervisor to ensure purchase orders and contracts are current and that provider progress reports aresubmittedtimely.

• Procure supplies andmaintaininventory records.

• Work with vendors to review and verify accuracy ofsubmittedinvoices.

• Organize andmaintaincentral files and records; act as Records Officer to dispose of archive or microfilm datain accordance withfederal and state requirements.

• Examine check and verify reports and documents for completeness appropriateness adequacy and conformity to requirements; follow up on discrepancies.

• Coordinate daily unit activities and office services such as personnel budget and records management.

• Plan coordinate andparticipatein meetings seminars conferences and trainings.

• Maintain workflow during staff absences and serve as backup for other programs and committees.

• Maintain confidentiality and adhere to protected health information guidelines ensuring minimum necessary access.

• Perform duties as necessary to support agency operations and programobjectives.

• Forward recoupment letters and close cases according to PI procedures; notify auditors and/or OHCA Finance as.

• Track closure/recoupment due dates and notify management and auditors within requiredtimeframes.

• Prepare records requestsself-auditrequests audit reports and other certified mailings.

• Update review and analyze Payment Accuracy databases; run reports and queries for correctness completeness validity and clarity.

• Adhere to timelines deadlines and scheduled tasks; notify supervisor in advance when deadlines cannot be met.

• Contact Payment Accuracy providers outside agencies and othersregardingrecords requests and related activities; follow up within requiredtimeframes.

• Organize andmaintainPayment Accuracy hardcopy records storage and prepare records for electronic conversion per OHCA policy.

• Other duties as assigned.

Thecoordinatorrequires strong analytical skills to evaluate dataproficiencyin statistical methods and software for report generation and the ability to communicate findings effectively to also demands knowledge of agency policies state and federal regulations and the ability to coordinate across divisions foroptimalprogram implementation. The Korn Ferry competencies that best fit this position areTech Savvy(leveragingtechnology to enhance efficiency and effectiveness) andEnsures Accountability(holding self and others responsible for meeting commitments and achievinghigh standardsof performance).

**To be considered for this position your application must include a resume/CV with complete work and education history.**

• 2years of clerical office experienceOR

• An equivalent combination of education and experience.

• Proficiencyin Business Intelligence tools

• Advanced excel certification

Work is typically performed in an office setting with climate-controlled settings and exposure to moderate noise levels.In the course ofperforming job duties employeesare required tospeak stand walk and reach with their hands and arms. This position requires extended periods of sitting and daily use of computers and phones. Employees must be willing to complete all job-related travel associated with this position. Being present at the office is an essential function of this position.

The Oklahoma Health Care Authoritycomplies withapplicable State and Federal civil rights laws and does not discriminate. All qualified applicants will receive consideration for employment without regard to race color sex religion disability age national origin or genetic information. Ifa reasonableaccommodation is needed toparticipatein the job application or interview process to perform essential job functions and/or to receive other benefits and privileges of employment please contact the Civil Rights Coordinator at .