Physician Executive Assistant

Its More Than a Career Its a Mission.

Our people are the foundation of our success. By joining our growing team at Sarah Cannon Research Institute (SCRI) a subsidiary of McKesson you will have the opportunity to become part of one of the largest community-based cancer programs to advance oncology treatments and improve outcomes for cancer patients across the globe. We look for mission-driven candidates who have a desire to advance the fight against cancer and make a difference in the lives of patients diagnosed with cancer every day.

Our Mission

People who live with cancer those who work to prevent it fight it and survive it are at the heart of every decision we make. Bringing the most innovative medical minds together with the most passionate caregivers in their communities we are transforming care and personalizing treatment. Through clinical excellence and cutting-edge research SCRI is redefining cancer care around the world.

As the Physician Executive Assistant you will perform executive-level coordination of calendars travel speaking engagements and presentations. Responsible for compliance in certifications and licensing and works closely with multiple enabling teams to ensure support. Acts on behalf of leaders in multiple capacities requiring strong communication confidentiality attention to detail and decorum.

Duties include but are not limited to:

• Supporting up to three leaders

• Serves as backup for other Executive Assistants.

• Maintains strictest confidentiality at all times and in all situations.

• Prepares onboarding materials and is responsible for requesting and setting up all accesses.

• Maintains and updates presentations as needed.

• Assists with proofreading and editing as needed.

• Performs special projects as requested.

• Attends meetings as assigned and reports on actions.

• Manages Outlook Calendars by collaborating with internal and external stakeholders Assistants Consultants and Vendor Partners.

• Liaison between internal and external stakeholders to schedule and support meetings (onsite and virtual).

• Schedule and hosts video conferences via Webex/Zoom and manages Conference Center EventProConnect reservations when meetings are at Sarah Cannon corporate office.

• Schedules and maintains physicians task list

• Provides proactive support taking initiative to ensure smooth workflow and effiency.

• Reviews executive correspondence for urgent issues and immediately escalations.

• Coordinates membership renewal conference registration speaking engagements etc.

• Coordinate/create itineraries for conferences or other applicable engagements.

• Submits and facilitates IT tickets until completed and/or resolution of issue(s) is reached.

• Submits eSAF and ServiceCentral tickets on behalf of physician as needed.

• Coordinate all aspects of domestic and international travel.

• Expense Management: Utilizes SAP Concur to upload receipts and file expense reports; track and make corrections if needed until report is approved for reimbursement.

• Tracks and records Physicians billable time for contracted activities; corresponds with finance team during invoicing process as needed.

• Liase with finance team to periodically self-audit past invoices and ensure reimbursement for engagements.

• Uploads applicable contracts into Conga for institutional review by legal team; facilitates correspondence between legal internal and external stakeholders to ensure contracts are executed before engagement and to ensure compliance.

• Ensures completion and submission of Conflict of Interest (COI) disclosures for events publications abstracts etc. by working with Publications Coordinator.

• Work closely with appropriate Program Manager to help move items forward.

• Participates in educational activities and programs where appropriate.

• Actively engages with the admin community including attending monthly meetings events and professional development opportunities.

• Communicates and escalates necessary issues to direct manager as needed.

Minimum Qualifications:

• Associates Degree or equivalent work experience

• 3 years relevant experience

• Experience working with MS Office products including Outlook Word Excel and PowerPoint

• Knowledge of grammar spelling and punctuation

About Sarah Cannon Research Institute

Sarah Cannon Research Institute (SCRI) is one of the worlds leading oncology research organizations conducting community-based clinical trials. Focused on advancing therapies for patients over the last three decades SCRI is a leader in drug 2022 SCRI formed a joint venture with former US Oncology Research to expand clinical trial access across the country. It has conducted more than 850 first-in-human clinical trials since its inception and contributed to pivotal research that has led to the majority of new cancer therapies approved by the FDA in the past decade. SCRIs research network brings together more than 1300 physicians who are enrolling patients into clinical trials at more than 200 locations in 20 states across the U.S. Please click here to learn more about our research offerings.

We care about the well-being of the patients and communities we serve and that starts with caring for our people. Thats why we have a Total Rewards package that includes comprehensive benefits to support physical mental and financial well-being. Our Total Rewards offerings serve the different needs of our diverse colleague population and ensure they are the healthiest versions of themselves. For more information regarding benefits through our parent company McKesson please click here.

As part of Total Rewards we are proud to offer a competitive compensation package. This is determined by several factors including performance experience and skills equity regular job market evaluations and geographical addition to base pay other compensation such as an annual bonus or long-term incentive opportunities may be offered.

McKesson has become aware of online recruiting-related scams in which individuals who are not affiliated with or authorized by McKesson are using McKessons (or affiliated entities like CoverMyMeds or RxCrossroads) name in fraudulent emails job postings or social media light of these scams please bear the following in mind:

McKesson Talent Advisors will never solicit money or credit card information in connection with a McKesson job application.

McKesson Talent Advisors do not communicate with candidates via online chatrooms or using email accounts such as Gmail or Hotmail. Note that McKesson does rely on a virtual assistant (Gia) for certain recruiting-related communications with candidates.

McKesson job postings are posted on our career site: .

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race religion color national origin gender sexual orientation age marital status veteran status or disability status.