Photoshoot & Sample Coordinator

Who we are

RuffleButts RuggedButts is a digitally native premium childrens apparel company founded in 2007 with a ruffle bloomer that has now grown to a full assortment of premium childrens apparel. Known for lasting quality playful prints and family-matching collections for lifes special moments RuffleButts has quickly grown to annual revenue exceeding $40M. Our products can be found online at Amazon select premium retailers and hundreds of specialty retail locations around the globe. RuffleButts has been a Summit Park holding since 2020.

What We Are Looking For:

Someone who is highly organized detail-oriented and able to manage multiple moving pieces while ensuring products samples and photoshoot logistics run smoothly.

Key Responsibilities

Sample Management

• Assist in ordering receiving tracking and organizing samples per season across multiple product categories
• Prep and coordinate sample handoff across marketing sales and photography teams to always ensure shoot-ready product
• Maintain accurate sample records and inventory logs to support go-to-market readiness and seasonal launches
• Track and organize flat samples by style colorway and season to support ongoing shoot and merchandising needs
• Return store or disposition samples post-shoot in an organized and timely manner

Photoshoot Support and Coordination

• Assist in pre-production planning for monthly collection launches including pulling styles coordinating with the merchandising team on embroidery confirming run of show and preparing call sheets
• Help coordinate shoot schedules and communicate timelines across internal teams and external talent
• Help support model logistics including booking and day-of communication
• Support on-set operations including merchandising styling steaming and keeping shoots on schedule
• Assist with model fittings wardrobe organization and product transitions between shots
• Work closely with photographers stylists models and creative teams
• Ensure products arrive complete clean and photo-ready

Problem-Solving

• Resourceful and adaptable in a fast-paced environment
• Able to troubleshoot last-minute changes missing samples or scheduling conflicts
• Maintains composure under tight deadlines

Communication & Collaboration

• Strong interpersonal and communication skills
• Ability to work cross-functionally with Merchandising Design Marketing Creative and Operations teams
• Proactive in identifying issues and communicating solutions

Organization & Project Management

• Exceptional attention to detail and follow-through
• Ability to manage multiple projects and deadlines simultaneously
• Strong planning prioritization and time-management skills
• Experience coordinating calendars schedules and project timelines

What You Need for this Position:

• Experience in Fashion apparel retail or consumer products
• Sample coordination
• Production coordination
• Photoshoot or studio operations
• Experience working with product catalogs e-commerce photography or merchandising teams is a plus

Top Reasons to Work with Us

• Competitive base compensation paid vacation/holidays health & dental benefits and 401k matching.
• Hybrid work environment casual dress code.
• Our company was founded on the Golden Rule and we have a culture centered around kindness gratitude and customer appreciation.