Pharmacy Operations Coordinator
Job Location:
Asheville, NC - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
JOB SUMMARY:
The Pharmacy Operations Coordinator provides comprehensive administrative and operational support to the Pharmacy Department with a primary focus on accounts payable functions invoice entryandcoordinatingfaculty clinic schedules. This role ensurestimelyandaccurateprocessing of pharmacy invoices supports procurement and budget reconciliation andassistswith day-to-day departmental operations. The position works closely with pharmacy leaders clinical staff finance and vendors tomaintainefficient workflows and compliance with organizational policies.
SPECIFIC RESPONSIBILITIES:
Create andmaintainthe dailyweeklyand yearly basic pattern schedules for each faculty member forambulatory care pharmacy including call schedules attending inpatient coverage and other department responsibilities.
Receive review code and enter pharmacy invoices accurately andtimelyinto theappropriate financialand enterprise management systems.
Verify invoice details including pricing quantities contracts purchase orders and vendor information; resolve discrepancies directly with vendors and internal stakeholders.
Assistwith month-end and year-end reconciliation of pharmacy accounts supplies and services.
Support budget tracking by compiling pharmacy expense reports and monitoring spending trends.
Process expense reimbursements and support procurement requests related to pharmacy operations.
Provide administrative support to pharmacy leadership including calendar management meeting coordination and preparation of materials.
Coordinate purchasing activities for pharmacy supplies medications and services using approved systems and vendors.
Maintain electronic and physical files databases and documentation related to pharmacy operations and finance.
Prepare routine reports summaries and communications for pharmacy leadership.
Serve as a point of contact for internal departments (Finance Supply Chain Accounts Payable)regardingpharmacy-related requests.
Assistwith onboarding and orientation support for pharmacy staff learners or rotating personnel as needed.
Coordinate meetingstrainings and departmental activities including room scheduling and logistical support.
Support compliance with organizational policies procedures and confidentiality standards.
Respond professionally to inquiries via phone email and in person prioritizingserviceand responsiveness.
Maintain effective working relationships with all
Perform other related duties incidental to work described
This role description is a general description of the essential job functions.It is not intended to describe all the duties theClinicalSupervisormay perform.
KEY COMPETENCIES:
Communication Skills
Effectively and respectably communicate with other individuals whether it be a colleague patient or patients family member and appropriatelyenumerateinformation in a manner easily understood by all parties. We do this to foster a culture of understanding between all parties especially in complex anddifficult situations toultimately providethe best care possibletoour patients and their families.
Decision Making
Ability to make the mostappropriate decisionin a givensituation and thentakingthe next steps to ensureappropriateandtimelycompletion. This requires conflict resolution skills critical thinking skills confidencein your ability to make the right decision in most situations. This also includesabilityto prioritize your workday appropriately to ensure the most important tasks are completed on time.
HealthCare Knowledge
Having the drive to keep yourself abreast and up to date on the new breakthroughs in your area of expertise and communicating them to the rest of the team as appropriate.This also includes keeping up with your licensure and yearly training requirements within yourareaexpertisealong with MAHECsorganizational training. Finally the ability to apply the depth of knowledgemaintainedand gained through this process in real life scenarios asappropriate.
Interpersonal Skills
Showing the ability to meetdifficult situationswith grace professionalism and understanding. Within your area of expertise showing respect and showing empathy where appropriate with your colleagues patients and their familyat all times even whenitsmost difficult to do so. This is done in part by effective listening being your authentic self showing responsibility and dependability and being patient with others.
Organizational Values
Adherence to MAHECs founding principles and incorporating them every day. This includes among others having integrity and accountability reverence for other cultures andequitablepracticesabilityto manage change and displaying a clear understanding of organizational dynamics. Doing these things creates a culture where people want to dothebest for each other and gives personal ownership towards the goal of helping people in their time of need.
Problem Solving
Having an analytical mind and ability to work autonomously to solve complex problems that may arise. The wherewithal to think logically through a difficult problem and come toan appropriate resolutionfor a given issue. This helps to drive continuous improvement by thinkingthroughwhere we can improve in a novel way. Measures success by understanding where we are currently and where we want to go and then applying thosenew ideasto affect positive change.
SPECIFIED SKILLS
COMPUTER
Excellent skills in Microsoft Office including Word Excel PowerPoint and database applications.
Electronic health record experience.
PHYSICAL DEMANDS
Physical Demands: Sedentary -Very lightenergy level: Lift 10lbsbox overhead Lift and
Occasional (0 - 33% of Workday)
EDUCATION AND EXPERIENCE
MINIMUM QUALIFICATIONS:
Associate degree or three (3) years of relevant experience or a comparablecombinationof education and relevant experience which includes administrative and scheduling experience within a large medical or otherhealth-relatedfield.
SCHEDULE:
- Regular attendance on-site is an essential function of this position. Typical business hours are Monday Friday 8:00 am to 5:00 pm (or flexed to best meet the needs of the clients and/or the Division);40 hoursper workweek; weekend holiday or evening coverage is occasionally. Work hours will need to be flexiblein order torespond to special work assignments or evening activities as requested by the team leader.
POSITION COMPENSATION:
- $24.90/hour full time full benefits available
At MAHEC we strive to equip all team members with Total Rewards (pay benefits) to honor their service support their health manage their financial security build their career and thrive.
All MAHEC employees and learners will be required to receive the Flu vaccine or have an approved exemption.
MAHEC Talent Management is located at 121 Hendersonville Road Asheville NC 28803. Equal Opportunity Employer.
MAHEC is a qualifying employer for the Public Service Loan Forgiveness (PSLF) Program. Employees who meet federal requirements may be eligible to have remaining student loan balances forgiven after 10 years of qualifying payments while working full-time at MAHEC.
If you are interested in this role and you have related experience and qualifications we encourage you to apply or reach out to for support in your job search process. You could be the talent we are seeking for this or other opportunities.
Required Experience:
IC
