Personal Assistant

Job Description:

We are seeking a reliable proactive and highly organized Personal Assistant to provide dedicated one-on-one support to a top-producing real estate agent broker or executive. As the right hand of your principal you will be responsible for managing their schedule communications errands and business operations so they can focus entirely on client relationships negotiations and growing the business.

Key Responsibilities:

• Manage the principals daily calendar including client appointments property showings closings networking events and personal commitments
• Screen prioritize and respond to phone calls emails and messages on behalf of the principal
• Coordinate travel arrangements for business trips and conferences
• Run business and personal errands as needed
• Prepare and organize listing presentations contracts and correspondence
• Track and follow up on leads and client communications
• Coordinate with other professionals to support deal flow
• Manage social media scheduling and basic marketing tasks
• Handle expense tracking invoice processing and basic bookkeeping
• Anticipate the principals needs and proactively address scheduling conflicts and priorities
• Maintain confidentiality of all personal financial and client-related information

Qualifications:

• High school diploma required

• 12 years of experience as a personal assistant executive assistant or administrative coordinator
• Real estate experience strongly preferred
• Familiarity with real estate terminology and transaction workflows
• Proficiency in Microsoft Office Suite Google Workspace and CRM tools
• Experience with social media platforms is a plus
• Valid drivers license and reliable personal vehicle required
• Flexible availability including occasional evenings and weekends