Personal Assistant to SVP, Immunology, R&D BioPharmaceuticals

Are you ready to operate at the center of a global science-led leadership team where precision and pace accelerate life-changing medicines to patients Can you translate ambiguity into streamlined plans and keep priority work moving seamlessly across time zones This is an outstanding opportunity to partner directly with the SVP & Global Head of Immunology and the Immunology leadership team enabling high-impact science and decision-making across the UK US Sweden and other strategic R&D sites!

You will be the connective tissue that keeps a complex leadership agenda running at speedanticipating needs orchestrating executive routines and simplifying how leaders work. By applying sound judgment executive presence and advanced digital proficiency you will help convert scientific ambition into execution ensuring portfolio and organizational priorities progress without friction.

Accountabilities:Executive Calendar and Prioritization: Command a fast paced executive calendar protect time for the most critical priorities and coordinate complex meetings across global time zones to maintain momentum on strategic deliverables.

Global Travel and Logistics:Plan and manage end-to-end travel visas and high-profile conference itineraries; pre-empt risks and ensure leaders arrive prepared with the right information and materials.

Financial Operations and Compliance:Manage Travel & Expenses process expenses and raise/receipt POs in line with policy to support timely compliant operations.

Digital Productivity and Knowledge Management:As an advanced user of Outlook/Teams SharePoint/Box Concur Coupa and AI tools (including MS Copilot AZ ChatGPT Notebook LLM) streamline workflows maintain structured repositories and optimize collaboration spaces for easy access and version control. Draft emails invitations and readouts. Compose concise summaries that support quick decision-making. Work discreetly while anticipating needs and solving issues independently in a fast-paced environment.

Leadership Team Support and Special Projects:Provide agile administrative support across the leadership team; run ad hoc projects and meetings; respond to special requests and emerging priorities with speed accuracy and good judgment.

Cross-Functional Coordination and Governance:Collaborate with the Business Planning and Operations (BPO) network and partners across functions to drive continuity execution and optimization of team activities processes and business-critical deliverables including external scientific and governance engagements.

Essential Skills/Experience:

• High School Diploma or GED required
• 5 years of experience in an administrative role supporting complex projects
• Entrepreneurial problem-solver with excellent judgment discretion and resilience in a high-velocity R&D environment.
• Strong written and verbal communication skills with the ability to interact confidently with executives and senior scientists and partners.
• Demonstrated experience supporting VP/C-suite leaders within biotech/pharma R&D.
• Proven track record to operate autonomously while collaborating effectively across matrixed global teams.
• High agility and adaptability to shifting priorities deadlines and confidential matters.
• Advanced proficiency in Microsoft Outlook Teams Word PowerPoint and Excel; adept at virtual meeting and AV coordination.
• Experience with enterprise systems (SharePoint/Box Concur Coupa) and supporting users with software updates and troubleshooting.
• Experience and comfort with AI productivity tools (e.g. MS Copilot AZ ChatGPT Notebook LLM) and strong awareness of responsible use and data handling.
• Strong time-management skills with the ability to multitask and maintain accuracy; consistent delivery of concise executive-ready materials.
• Extensive experience in a similar role within a fast-paced global setting. Desirable Skills/Experience:
• Prior experience in Respiratory Immunology Cell & Gene Therapy or Translational/Clinical Development environments including familiarity with scientific and governance rhythms (e.g. portfolio reviews IND/IMPD milestones).
• Previous experience in Pharmaceutical Biotechnology or Healthcare sectors; AstraZeneca experience strongly preferred.
• Demonstrated capability to organize scientific reviews external advisory boards and high-profile partner interactions.
• Strong IT proficiency and ability to optimize collaboration spaces templates and document version control.

When we put unexpected teams in the same room we unleash bold thinking with the power to encourage life-changing -person working gives us the platform we need to connect work at pace and challenge perceptions. Thats why we work on average a minimum of three days per week from the office. But that doesnt mean were not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.

The annual base pay for this position ranges from $69700.00 - $104550.00 USD Annual. Hourly and salaried non-exempt employees will also be paid overtime pay when working qualifying overtime hours. Base pay offered may vary depending on multiple individualized factors including market location job-related knowledge skills and addition our positions offer a short-term incentive bonus opportunity; eligibility to participate in our equity-based long-term incentive program (salaried roles) to receive a retirement contribution (hourly roles) and commission payment eligibility (sales roles). Benefits offered included a qualified retirement program 401(k) plan; paid vacation and holidays; paid leaves; and health benefits including medical prescription drug dental and vision coverage in accordance with the terms and conditions of the applicable plans. Additional details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired employee will be in an at-will position and the Company reserves the right to modify base pay (as well as any other discretionary payment or compensation program) at any time including for reasons related to individual performance Company or individual department/team performance and market factors.

Our offer to you is designed to be as unique and impactful as our work competitive compelling and integral to our success. Our ethos of patient-driven innovation and our unwavering focus to be brave originators in the field of rare diseases create a workplace where you build a career thats not just a job but a calling.

Ready to make a meaningful impact Apply today!

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Our mission is to build an inclusive environment where equal employment opportunities are available to all applicants and furtherance of that mission we welcome and consider applications from all qualified candidates regardless of their protected characteristics. If you have a disability or special need that requires accommodation please complete the corresponding section in the application form.