Permit Coordinator West Palm Bach, FL

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Job Description
Overview

At UES were a team of more than 4000 engineers scientists geologists inspectors technicians and drillers united by a shared purposeto make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering environmental consulting and materials testing and inspection we collaborate on transformative projects across transportation energy water healthcare and more. Learn more about the benefits of joining Team UES and our core values at .


Position Overview

We are looking for a Permit Coordinator to join the Building Inspection Department. The Permit Coordinator has a key role that involves processing permit applications ensuring compliance with local codes and regulations and coordinating with inspectors contractors and the public. The ideal candidate will have excellent organizational and communication skills and a strong understanding of permitting processes.


Responsibilities

Receive review and process permit applications for residential and commercial projects.
Ensure applications meet local state and federal building codes.
Receives construction documents from clients such as developers residential home builders or private citizens
Route construction documents to plans examiners
Receives documents back from plans examiners and uploads documents to the jurisdiction website or portal or delivers to the local municipality
Tracks permits through the entire permitting process at the jurisdiction (zoning fire civil landscaping etc.)
Keeps the client informed of the status of their permit
Files notices of commencement for clients
Attends in-person meetings with clients and/or local jurisdictions to discuss permits
Work closely with inspectors contractors engineers and applicants to facilitate approvals.
Maintain accurate digital and physical records of permits inspections and invoices.
Guide applicants on permit requirements fees timelines and procedures.
Monitor pending permits follow up on missing documentation and ensure timely issuance.
Generate reports on permit activities fees collected and processing timelines.
Organize and manage data related to billing invoices and contracts.
Assemble and submit permit applications track approvals and scan completed project files into storage.
Handle calls from clients municipalities and colleagues professionally.
Create correspondence reports and other necessary documents.
Operate a computer efficiently with a minimum typing speed of 50 wpm
Function effectively in a fast-paced environment multitask and support special client requests.
Follow safety procedures and company policies.
Other duties as assigned.
Additional Qualifications/Responsibilities
Qualifications

Valid Florida Drivers License with an acceptable driving record (in accordance with our
Drivers License and Motor Vehicle Record Check Criteria)
Ability to pass a background check screening in accordance with Floridas Jessica Lunsford Act (or equivalent state classification)
High school diploma or equivalent
1-3 years related experience in permit coordination building inspections or municipal government
Familiarity with the building codes zoning regulations and construction permit requirements
Experience in a municipal building department or the construction industry preferred
Knowledge of local and state permitting regulations preferred
Certification as a Permit Technician (e.g. ICC Permit Technician Certificate) is a plus preferred
Proficiency in permitting software Microsoft Office Suite and document management systems
Strong verbal and written communication skills for interacting with the public and professionals
Ability to review documents for accuracy and compliance
Ability to manage multiple permit applications and deadlines efficiently
Ability to read and write including interpreting documents such as safety rules operating and maintenance instructions and procedure manuals as well as writing routine reports and correspondence and speaking effectively with colleagues supervisors and customers/clients.
Mathematical skills sufficient to add subtract multiply and divide into all units of measure using whole numbers common fractions and decimals.
Reasoning ability to apply common sense understanding to carry out instructions furnished in written oral and diagram form.
Travel Requirements
This position does not require regular travel as part of its primary responsibilities. However occasional travel may be required up to 10% primarily for occasional off-site meetings training sessions or company events. Travel when necessary will be communicated in advance and aligned with business needs.

#LI-EB1 #LI-Onsite

Physical Demands & Work Environment
This position primarily operates in a professional office environment requiring the ability to work at a desk for extended periods while using a computer phone and standard office equipment.
The position involves sitting for extended periods performing data entry and engaging in frequent communication via email phone and in-person interactions.
The role involves regular communication with team members clients and stakeholders both in person and through virtual platforms.
The physical demands of the job may include occasional standing walking bending and lifting of office materials up to 15 pounds.