Performing Arts Coordinator

Title:Performing Arts Coordinator
State Role Title:VMFA Associate
Hiring Range:$50000 - $53000
Pay Band:UG
Agency:Virginia Museum of Fine Arts
Agency Website:
Recruitment Type:G General Public
Department:Education Programming

This position is offered as a faculty appointment exempt from the Virginia Personnel Act.

The Virginia Museum of Fine Arts (VMFA) seeks a Performing Arts Coordinator to manage the operations budgets contracts andlogisticsbehind VMFAs performing arts programming. This is primarily an administrative and program management role whereyoullbe the person making sure talent contracts are signed budgets andpurchasingcomply withthe Commonwealth of Virginias procurement standards and events run smoothly from setup to breakdown.

About Virginia Museum of Fine Arts:
The Virginia Museum of Fine Arts in Richmond is one of the largest comprehensive art museums in the United States. VMFAs growing encyclopedic collection houses more than 50000 works of art spanning 6000 years of world history.

Our holdings include the largest public collection of Fabergé outside of Russia the finest collection of Art Nouveau outside of Paris and one of the nations finest collections of American art. VMFA is also home to important collections of Chinese art English silver French Impressionism Postimpressionism British sporting art and modern and contemporary art as well as renowned South Asian Himalayan and African art.

Recently named the 11th-best art museum in the United States byThe Washington Post VMFA is the only US art museum open 365 days a year with free general admission.

VMFA is a state-supported privately endowed educational institution created for the benefit of the citizens of the Commonwealth of Virginia. Its purpose is to collect preserveexhibit and interpret art to encourage the study of the arts and thus to enrich the lives of all.

About the Role:
The Performing Arts Coordinator plays a pivotal role in developing implementing and managing VMFAs performing arts program including recurring programs such as First Friday Dance After Work and Dominion Energy Jazz Café.

This role is unique and requires a highly motivated and detail-oriented individual with excellent communication administrative and interpersonal skills.

Program Planning and Operations Management

• Plan and implement an annual roster of performing arts events with a focus on First Friday music and Dance After Work evening events that align with VMFAs mission collection and special exhibitions. Coordinate thelogistics planning set-up and breakdown for these events.

• Serve as primary contact with the Richmond Jazz Society and onsite liaison for weekly Dominion Energy Jazz Café events.

• Provide productionassistancefor Education Programs events including three annual Family Days an annual Family Powwow and the annualTeenStylinRunway Show.

• Request and supervise staff or volunteerassistancefor programs and events.

• Serve as onsite point of contact between contracted performers and VMFA A/Vspecial events and facilities teams.

• Serve as primary liaison with performing arts organizations and performers within the community;maintainand develop community partnerships.

Budget Contracts & Compliance

• Prepare manage and track an assigned program budget including monthly expense tracking and annual budget planning.

• Manage contracts billing and reporting for music licensing organizations (ASCAP BMI SESAC).

• Process contracts andpurchasingthrough the eVA statepurchasingsystem ensuring compliance with State and VMFA purchasing policies.
• Communicate available A/V and space; negotiate technical requirements andlogisticswith performers.

Administration & Reporting

• Recordsubmit andmaintainprogram statistics and reports including grant funding.

• Use evaluation tools to assess program success.
• Respond to web phone email and community inquiries; develop andmaintainrelationships with community partners sponsors and event participants.

Marketing & Collaboration

• Coordinate and provide content for printed digital and media materials in partnership with VMFAs Marketing & PR team within required deadlines.

• Work cross-departmentally with Education Audience Development Membership and Special Events to keep programming aligned with VMFAs mission and strategic plan.

Support Education Department & Museum-Wide Needs

• Maintain awareness of Education Department activities and outreach.

• Assist with Education outreach and program needs.

• Flex into museum-wide event support.

Minimum Qualifications:

• Experience planning organizing and coordinating multiple events projects or programs with competing deadlines.

• Experience managing budgets contracts tracking expenses and working within purchasing or procurement systems.

• Strong understanding of current trends in performing arts programming and Metro Richmond audience interests.

• Strong written and verbal communication skills.

• Ability to work independently make decisions and managelogisticsin a fast-pacedfrequentlychanging environment.

• Proficiencywith Microsoft Office Suite.

• Ability to consistently work weekly evenings and occasional weekends; specifically Dominion Energy Jazz Café every Wednesday evening plus two After 5 Friday events per month (First and Third Fridays).Additionalevening and weekend events as designated.

Additional Considerations:

• Experience coordinatinglogisticsfor live performances or events (scheduling time management and working directly with performers).

• Prior experience in a museum cultural organization or event venue setting.

• Experience managing licensing organizations.

• Working knowledge of Asana or project management tools.

Employee Benefits:

The Commonwealth of Virginia offers a comprehensive total compensation package that includes health benefits paid leave and flexible work schedules. The following benefits are available to classified employees:
Vacation and Other Leave
12 Paid Holidays
Health Benefits
Sickness and Disability Program
Deferred Compensation with Cash Match
Group Optional Life and Long-term Care Insurance
Employee Assistance Program
Wellness Program
Retirement Plans
State Employee Resources

Additional information relating to the benefits available to eligible state employees can be found online at: staff also enjoy museum benefits like free admission to special exhibitions previews of special exhibitions employee pricing for select museum programs and classes and discounts at Amuse Restaurant Best Café and VMFA Shop.

Special Instructions:

You will be provided with confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

All applicants must submit an online application. This position will close at 11:55 pm on the designated closing date listed at the top of this posting on .

Please provide three professional references including their full name phone number and email address. References should be able to speak to your qualifications for the position and may be included in your resume or cover letter or attached separately in the portals other field.

VMFA is a Virginia Values Veterans (V3) Certified Employer. Diverse and inclusive hiring practices are at the heart of what we do at the Virginia Museum of Fine Arts.

Contact Information:

Name: HR Services

Phone: For the most up-to-date status of your application please refer to your account. We do not provide application status updates via phone.

Email: for recruitment related questions.

Emailed applications resumes or cover letters will not be accepted. For the most up-to-date status of your application please refer to your account.

Conditions of Employment:

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. Virginia Museum of Fine Arts uses the E-Verify system to confirm identity and work authorization.