People Operations

About Exa

We raised a $250M Series C to build the search engine for AIs. Led by a16z with existing investors Benchmark Lightspeed and YC doubling down the round brings Exas valuation to $2.2 billion. Read more

Exa is building a search engine for the AI era. Our Search API currently powers Agents Fortune 500s and AI labs as we transform an industry that hasnt been disrupted since the 90s. Were a largely SF-based team of 100 from Harvard MIT Meta Google Research ex-founders & dropouts alike.

We are rapidly building the most intelligent search engine in history. Were high agency low-ego and united by the feeling that this is one of the last problems worth getting right.

Were looking for someone to join our People team and help build the systems behind how Exa hires operates and scales. Youll work closely with our People lead founders and Chief of Staff across hiring onboarding benefits compliance immigration and global employment operations across our San Francisco Singapore and Zürich offices.

This is a highly operational role with broad ownership. Youll touch a little bit of everything and the quality of your work will directly shape the experience of every person who joins Exa.

About the Role

People Operations at Exa sits at the intersection of hiring employee experience and the unglamorous logistics that make a fast-growing company actually work. The people you support will define the company (and the future of search!).

This role is for someone who deeply cares about the experience of everyone on the team. Youll be the person making someones first day feel like the start of a journey theyre excited about and the one keeping the gears turning long after.

What Youll Do

• Run end-to-end onboarding for every new hire from offer letter to first day and make it feel like a warm welcome rather than a checklist

• Coordinate international hires and contractors alongside our local advisors

• Support visa and immigration cases with our immigration counsel and be the friendly face making sure no one feels lost in the process

• Own benefits administration day-to-day and support annual renewals

• Keep HRIS and people data clean and accurate

• Build the trackers runbooks and systems that let us scale without chaos

• Support compliance work across handbooks I-9s SOC 2 and board consents

• Help plan offsites company parties and team moments that people actually look forward to

• Constantly look for ways to improve the employee experience from the small details to the bigger systems

What Were Looking For

• 1-4 years of experience in people ops HR recruiting coordination or startup operations

• Exceptional organization - spreadsheets trackers and follow-ups are second nature

• Strong written communication and warmth being the point of contact for employees vendors and lawyers

• Discretion with sensitive information and the judgment to know when something matters more than the process around it

• A bias toward action - you figure things out independently when theres no playbook

• Strong ownership mentality - you dont wait to be asked to fix problems

• Genuine care for the people you support and a real interest in making Exa a place people love working at

Bonus:

• Experience at a top-tier startup or scale-up

• International exposure across hiring employment or coordination

• Youve helped scale a company through a high-growth stage

Why This Role Matters

A company is only as good as the people in it and the systems that support them. We need someone who cares about getting both right - building a place people are proud to work at and the infrastructure that keeps it running as we grow. If that sounds like the kind of work you want to do wed love to meet you!

This is an in-person opportunity in San addition to premium healthcare benefits (medical dental vision) we also offer fertility benefits and a monthly wellness stipend to all of our employees.