People & Operations Coordinator

About Black Men Teach (BMT)

Black Men Teach is a movement and a mission building a future where every child has the opportunity to learn from be led by and be inspired by a Black male educator. We recruit prepare and support Black men to enter and thrive in the classroom strengthening schools and transforming communities in the process. At BMT were reimagining what it means to teach lead and belong. Our team is bold innovative and deeply rooted in purpose. We dont just talk about change we design it build it and live it every day. Our work is rooted in the belief that representation mattersand that our childrens schooling experience will never be complete without Black male teachers in the classroom.

Position Overview:

The People & Operations Coordinator is one of the most important operational hires Black Men Teach will make. As we grow the infrastructure that supports our people our finances our office and our systems must grow with us and this role is the engine behind that infrastructure.

This person sits at the intersection of People & Culture finance operations and organizational systems keeping our people processes running smoothly ensuring our financial and contractor workflows are accurate and well-documented and managing the day-to-day operational needs that allow every department to stay focused on its highest-leverage work.

This is a role for someone who is highly organized proactive and energized by creating order from complexity. You thrive in environments where no two days look exactly the same you take initiative without being asked and you understand that getting the details right is not small work it is the foundation everything else stands on.

This role is designed to grow. As Black Men Teach scales its programs partnerships and team the People & Operations Coordinator will take on increasing responsibility and visibility within the organization. The right person for this seat is not just filling a position they are helping to build one.

Who You Are

• You bring energy and care to operational work. You understand that getting the details right payroll entries contractor records onboarding checklists is not small work. It is the foundation everything else stands on.
• You are comfortable sitting at the intersection of people and finance without feeling pulled in two directions. You bring a service orientation to every interaction and you take pride in making processes run smoothly for the people around you.
• You are aligned with our mission. You understand why representation in education matters and you want to be part of an organization doing something about it.

Core Responsibilities:

• Finance & Contractor Operations (40%)
  • Support payroll processing in Gusto including timesheet tracking PTO reconciliation and serving as the coordination point between HR and Finance
  • Documenting agreements adding contractors to tracking contract terms and deliverables processing payments and maintaining contractor records
  • Track and reconcile expense submissions reimbursements and vendor payments
  • Assist with budget tracking expense coding and reporting support as directed by COO
  • Maintain organized records of invoices reimbursements and payment documentation
• People & HR Administration (25%)
  • Manage onboarding logistics for new hires document collection Gusto setup compliance training enrollment and first-week coordination
  • Maintain accurate and confidential employee records and HR files
  • Track HR compliance requirements including I-9 documentation required training completions and policy acknowledgments
  • Support benefits administration serving as the first point of contact for employee questions and coordinating with BCBS and Guideline/Gusto as needed
  • Assist with the performance management calendar scheduling document preparation and tracking completion
• Office & Facilities Operations (10%)
  • Serve as the primary point of contact for day-to-day office operations including mail supplies equipment and vendor relationships
  • Manage relationships with building management service providers and office vendors; track contracts and renewals
  • Oversee office supply inventory and coordinate purchases within budget parameters
  • Ensure the physical workspace is organized functional and reflects BMTs professional standards
  • Manage building access key distribution and security badge administration for staff and contractors
• Systems & Operations (25%)
  • Maintain and improve shared organizational systems Google Drive folder structure naming conventions document templates and filing protocols
  • Support the development and documentation of internal SOPs and operational processes
  • Design deploy and manage organizational surveys including staff pulse surveys onboarding feedback and program-related data collection
  • Track organize and synthesize survey and operational data into clean accessible reports for leadership
  • Maintain data integrity across HR operations and finance systems ensuring records are current accurate and audit-ready
  • Coordinate team meetings all-staff events and internal communications logistics
  • Support staff engagement activities and culture-building initiatives
  • Provide administrative support to the HR & Operations Lead and leadership team as needed
  • Identify process inefficiencies and proactively recommend solutions

Qualifications:

• Required
  • Associate degree in a related field or demonstrated experience that reflects equivalent knowledge and capability
  • 2 years of experience in an administrative operations HR coordinator or finance support role
  • Strong organizational skills with high attention to detail and the ability to manage multiple priorities simultaneously
  • Demonstrated ability to handle confidential information with discretion and professionalism
  • Proficiency in Google Workspace (Gmail Drive Docs Sheets Calendar)
  • Comfort working with HRIS and payroll platforms (Gusto experience a plus)
  • Clear professional written and verbal communication skills
  • Self-directed work style with the ability to follow through without close supervision
• Preferred
  • Experience in a nonprofit environment
  • Familiarity with contractor management or similar vendor payment systems
  • Exposure to benefits administration or HR compliance processes
  • Associate or Bachelors degree in Business Administration Human Resources Public Administration or a related field or equivalent professional experience
    

Skills and Competencies:

• Mission Alignment: Models BMTs values and connects work to impact.
• Collaboration & Communication: Builds trust and fosters clarity.
• Equity & Inclusion: Centers belonging and removes barriers.
• Execution & Ownership: Drives quality outcomes with accountability.
• Innovation & Growth: Learns adapts and leads improvement.
• Ability to work collaboratively in a diverse environment
• Works effectively with colleagues and stakeholders

Physical Requirements:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
• The person in this position needs to be able to move about inside and outside different facilities (e.g. schools) or offices throughout the workday.
• The candidate is expected to attend conferences meetings and training sessions both virtually and in-person.
  

Work Environment

• The standard work schedule is Monday through Friday. To support collaboration community building and teamwork Black Men Teach requires staff to work on-site three days per week Tuesday through Thursday. Mondays and Fridays are designated as remote workdays.
• Typical office environment or virtual space with frequent interruptions.
  

Compensation and Benefits

Salary range: $50000 $60000. Final salary is determined by BMT based on years of experience educational background and level of expertise. Compensation is competitive and commensurate with experience. BMT offers a comprehensive benefits package designed to support the whole person your health your future and your life outside of work:

• Medical dental and vision insurance BMT covers 75% of the employee premium and 65% of dependent premiums
• 401(k) retirement plan with up to 4% employer match
• Generous Paid Time Off Sick Leave and observed holidays
• Professional development opportunities aligned with your growth
• We offer a hybrid work environment that emphasizes flexibility collaboration and community connection.

EEO Statement

Black Men Teach (BMT) is an equal opportunity employer committed to creating an inclusive and equitable workplace where all team members feel valued and supported. We celebrate diversity in all its forms and do not discriminate based on race color religion creed national origin ancestry gender gender identity or expression sexual orientation age disability veteran status marital status or any other characteristic protected by law.

Join Us!

If youre passionate about reimagining systems and creating lasting impact we invite you to bring your ideas and energy to BMT. Together were not just transforming education were transforming possibility.