PayrollBenefits Support Clerk District Office (Part-time 12 Month) Office Clerk IV

POSITION VACANCY

POSTING DATE June 5 2026

West Irondequoit Central School District is in compliance with the U.S. Civil Service Rights Act of 1964 and the TITLE IX Educational Amendments of 1972 Part 86. The School District provides equal employment opportunity to all individuals and does not discriminate on the basis of race color religion national origin ancestry gender age disability sexual orientation veteran military status or domestic violence victim status. Any student parent employee or the general public that has an inquiry regarding the non-discrimination policy may direct the inquiry to:

Title IX Coordinator
West Irondequoit CSD
321 List Avenue
Rochester New York 14617

West Irondequoit Central School District

JOB DESCRIPTION

Payroll/Benefits Support Clerk

PRIMARY RESPONSIBILITY

Provide clerical support to Payroll Department and Benefits Department regarding data entry review and verification of data on timecards and benefits enrollment reports. Provide general office support duties such as copying documents faxing emailing and processing mailings.

Job Duties:

• Attendance: verify all attendance transactions are entered in WinCap.
• Export Aesop attendance and import into WinCap.
• Review for accuracy and post all pending attendance transactions in WinCap that have been approved in WinCap Web.
• Manually key all Comp Earned transactions in WinCap (based on timesheet data)
• Run monthly accrual process for years of service sick accrual and admin vacation.
• Assist Payroll Supervisor with attendance rollover each new fiscal year using specialized database programs (WinCap WinCapWeb and Frontline).
• Substitute Timecards
• Sort all green sub sheets alpha by job title.
• Verify days / hours of each employee and calculate and verify total hours on timecards prior to Payroll Supervisors process.
• Key sub payroll transactions in WinCap based on timecards.
• Benefit Resource: HSA / HRA / FSA
• Upload Excel file for all new enrollees
• Upload annual funding file by June 20th each year.
• Upload annual retiree admin fee deduction file by July 15th each year.
• Collect data for report generation from cloud-based data base application (BenefitSolver)
• Review bills (medical and dental) for errors/claims to ensure billing accuracy.
• Make copies for new hire packets and open enrollment.
• Review medical rate sheets for accuracy.
• Download reports from cloud-based data base application (BenefitSolver)
• Assist with invoice generation and mailing for retiree billing and reimbursement.
• Review documents generated by Payroll Supervisor and Benefits Clerk for accuracy.

QUALIIFICATIONS

Per Civil Service Office Clerk IV or HELPS Program

FULL PERFORMANCE KNOWLEDGES SKILLS ABILITIES AND PERSONAL CHARACTERISTICS: Working knowledge of basic arithmetic operations; working knowledge of the rules of punctuation and spelling; working knowledge of office terminology practices procedures and equipment; ability to add subtract multiply and divide; ability to sort arrange and file material alphabetically or numerically; ability to locate materials in files; ability to operate standard office equipment; ability to follow oral or written instructions; ability to deal effectively with the public or office personnel; ability to obtain accurate and sufficient information from callers or visitors and to take messages; ability to use a personal computer for word processing and database entry; ability to type material from straight copy and as needed from rough draft or detailed instructions; ability to write legibly; record-keeping ability; ability to use a telephone in a courteous and efficient manner; clerical aptitude; accuracy; good judgment; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS: Graduation from high school or possession of an equivalency diploma. NOTE: Where education is lacking clerical experience may be substituted on a year-for-year basis.

REVISED: November 13 1986 REVISED AND TITLE CHANGED: May 8 2008

FORMERLY: CLERK TYPIST

AUTHORITY

• The Payroll/Benefits Support Clerk is directly responsible to the Assistant Superintendent for Finance and the district leadership.