Payroll Technician III

Working Title:Payroll Technician I/II

Classification Title: Payroll Technician I/II

Posting Details

Priority Application Date (Posting will remain open until filled): Tuesday July 14 2026 @ 11:55pm PT

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 257 and 9 will be given first consideration in the recruitment.

Position Summary

Payroll Technician I:

Under immediate supervision perform standardized payroll and personnel duties necessary to appoint and pay Student and other academic employees in the PeopleSoft/CHRS and PIMS database. Provide high level of customer service to student staff faculty and management employees as walk-in customers at the front desk reception in Payroll Services. Provide information on payroll and personnel and provide guidance and assistance on processing routine matters such as answering questions and communicating established policies and procedures to customers. Run daily pay warrant register reports to share with campus Disbursement Team via a secured folder. May create and maintain new hire packets. Will answer phone inquiries and look up employees in PeopleSoft/CHRS and PIMS database to resolve an inquiry or determine an appropriate Payroll Technician for resolution. Distribute in-coming mail. subpoenas personnel records requests audit inquiries etc. Process Absence Management timesheet data entry if necessary. Maintain Payroll documents i.e. timesheets Employment Payroll Transaction forms Employee Action Form (EAR) medical leave documents etc. Assist with New Hire Orientations. Process a high volume of payroll invoices for the College of Continuing Education to execute immediate pay for faculty instructors. Maintain and monitor employee leave records run queries review audit reconcile and correct data compute net pay process time reporting records leave accruals entitlements judgments levies garnishments and wage withholding orders enter payroll and personnel transactions prepare document verify and audit information in preparation for release of payment; respond to payroll requests; and may prepare payroll/HR data reports and worksheets.

Payroll Technician II:

Under general supervision of the Director of Payroll Services the Payroll Technician II processes a wide range of confidential technical payroll and personnel transactions. Ensures timely and accurate pay for assigned units across campus. Such transactions include calculating pay for staff management tenure and tenured track faculty temp faculty student assistants instructional students and graduate student employees across various pay plans within the CSU i.e. annual 10/12 pay plans 11/12 pay plans academic year summer session pay and special consultants. Employment status transactions such as promotions demotions appointments probationary leave of absence reclassifications retirements and separations. The incumbent will also handle a wide variety of troubleshooting resolution and answering questions across all collective bargaining units on campus state and federal laws technical letters MOUs and policies. Calculate and process complex workers compensation disability leave with/out pay AWOL military leave garnishments and court ordered wage withholding orders. Calculates leave accruals and updates the campus ERP/HRIS PeopleSoft system. Incumbent will learn and update two databases Payroll Input Management System (PIMS at the SCO) and PeopleSoft CHRS for all transactions. The Payroll Technician works closely with the State Controllers Office other state agencies serves as a member within the campus Payroll team and takes lead work direction from the Payroll Lead.

FLSA:Non-Exempt (Eligible for overtime compensation)

Anticipated Hiring Range:$3738 per month -$4836 per month

CSU Classification Salary Range:

Payroll Technician I: $3738 per month (Step 1) - $5446 per month (Step 20)

Payroll Technician II: $4037 per month (Step 1) - $5881 per month (Step 20)

A successful candidate will be assigned at either the Payroll Technician I or II level. Classification level and salary step placement will be determined based on relevant qualifications and professional experience. Anticipated hiring rate is not expected to exceed the advertised Anticipated Hiring Range regardless of classification level (I or II).

Best-in-class Benefits: Click here to learn more

CSU Total Compensation: Click here to learn more

Salary Grade/Range:1

Recruitment Type:Regular (Probationary)

Time Base:Full-Time

Pay Plan:12 months

Work Hours:Monday - Friday 8:00am - 5:00pm. Summer Hours are 7:30am - 4:00pm. Schedule is negotiable. This position may be eligible for a partial telework (hybrid) schedule upon management approval following a 6 months training period.

Department Information

Payroll Services is responsible for processing all documentation associated with the issuance of payroll warrants to all employees including special consultants casual workers and student assistants.

The State of California State Controllers Office has responsibility for actually issuing all payroll warrants. Payroll Services also has responsibility for coordinating all leave credits for employees who are eligible for accruing paid leave credits.

Technician I:

Minimum Qualifications

Knowledge: Working knowledge of general office methods practices and procedures.

Abilities: Ability to acquire working knowledge of and independently select and apply CSU policies procedures programs guidelines applicable state and federal laws educational codes and collective bargaining agreements. Ability to acquire the skill to use web browsers electronic calendaring programs ERP/HRIS and data management systems. Ability to audit and reconcile data; interpret and apply written rules and regulations; establish and maintain effective working relationships with others; exercise tact courtesy and good judgment in responding to others; use current computer word processing and spreadsheet software programs; perform mathematical calculations; accurately enter data; follow oral and written instructions; communicate effectively with others; and read and write at a level appropriate to the position.

Experience: Equivalent to one year of general administrative experience in payroll and human resources recordkeeping and data entry which has provided the above knowledge and abilities.

Education: Any equivalent combination of education and experience which provides the required knowledge and abilities

RequiredQualifications

1. Knowledge of general payroll and/or human resources procedures
2. Ability to interpret policies and procedures then apply sound decisions under direct supervision.
3. Working knowledge of personal computer hardware and software such as Microsoft Office i.e. Excel Word PowerPoint Teams ERP/HRIS and related data management systems.
4. Communicate clearly and effectively both oral and written using good business English grammar and appropriate terminology.
5. Ability to work in a fast-paced environment and have good customer services skills.
6. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty students staff and members of both off and on- campus community.

Condition of Employment:

• Satisfactory completion of the background check process.

PreferredQualifications

1. Understanding University policy regarding employment of student academic and staff employees.
2. Ability to coordinate and prioritize workload to meet firm processing deadlines.
3. PeopleSoft and PIMS or similar HCM experience

• Resume
• Cover Letter

Failure to upload required documentation may result in disqualification.

About Sacramento State

Sacramento State is located in the heart of Californias capital city five miles from State Capitol. The lush 300-acre park-like campus is situated along the American River close to numerous bike trails and other recreational areas. Sacramento also known as the Farm-to-Fork Capital is one of the most ethnically diverse and livable cities in the country with a population of half of a million.

Sacramento State proudly serves as a Hispanic-Serving Institution (HSI) Asian American and Native American Pacific Islander-Serving Institution (AANAPISI) and Black-Serving Institution (BSI). The university enrolls around 31000 students from the Greater Sacramento Region throughout California across the nation and around the world. Our 1800 faculty and 1500 staff are committed to meeting our mission:

As Californias capital university Sacramento State transforms lives by preparing all students to lead serve and succeed. We are committed to our designations as a Hispanic Serving Institution an Asian American Native American Pacific Islander Serving Institution and a Black Serving Institution and to intentionally serving students reflective of these designations and all students who have been historically underserved in education.

As evidenced by the values embedded in our Hornet Honor Code Sacramento State is committed to creating an inclusive environment where all faculty staff students and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination but is one devoted to celebrating many diverse identities life experiences and perspectives that enrich our community teaching and learning.

To learn more about why you should join the Hornet Family please visit the Why Sac State page.

Equal Employment Opportunity
California State University Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race color religion national origin age sex gender identity/expression sexual orientation pregnancy genetic information medical condition marital status veteran status or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process visit University is committed to creating an education and working environment free from discrimination sexual harassment sexual violence domestic violence dating violence and stalking. For more information on mandatory training for new employees visit Clery Campus Safety ActNotification:

Pursuant to the Jeanne Clery Campus Safety Act the current Annual Security Report (ASR) is available for viewing at ASR contains the current security and safety-related policy statements emergency preparedness and evacuation information crime prevention and sexual assault prevention information and drug and alcohol prevention programming. The ASR also contains statistics ofCleryAct crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request by emailing the Clery Director at .

Under the Clery Act this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance as a CSA position you will be notified via email and will be assigned the appropriate training in CSU Learn.

Education Code 89521 Requirements

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicants current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University Sacramento employees who apply for the position.

Out of State Employment

Sacramento State as part of the CSU system is a State of California Employer. As such the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1 2022 theCSU Out-of-State Employment Policyprohibits the hiring of employees to perform CSU-related work outside the state of California.

Eligibility Verification

Candidate must furnish proof of eligibility to work in the U.S. California State University Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

Learn more about working at the California State University and the impact of our mission.