Payroll Specialist Portland

Hampton Lumber is a thriving family-owned company aspiring to beNorth Americas preferred source for responsibly-sourced wood solutions. Headquartered in Portland Oregon we operate nine sawmills in Western Oregon Washington and British Columbia. We also manage timberland and operate a wholesale and import/export division.

Our mission is togrow manufacture and market renewable wood products and deliver innovative solutions for a more sustainable built environment. At Hampton Lumber we accomplish this through our own operations as well as those of our affiliatesTrapa Forest Products Idaho Timber and RedBuilt. Our tagline Find a better way every day encapsulates our commitment to innovation and improvement across all operations.

We are guided by our core values:

• Safety Prioritize safety across all operations.
• Integrity & Authenticity Operate honestly and ethically while preserving our distinctive family-owned brand.
• Responsible Stewardship Endeavor to balance and maintain economic social and environmental values in everything we do.
• Tenacity Embrace challenges with grit determination and a can-do spirit.
• Continuous Improvement Strive to enhance our processes products and people.
• Customer Satisfaction Be nimble responsive and solutions-oriented.
• Community Engagement Be a responsive supportive and respected member of the community.

With over 80 years in the sawmill business we are proud to have cultivated the knowledge and experience needed to grow and prosper even in challenging times. We always look to the future and invest in our people new technologies and continuous improvement processes and techniques.

The Payroll Specialist will be based in the Portland OR office and will report directly to the Payroll & HRIS Manager. The Payroll Specialist is responsible for the accurate timely and compliant processing of complex multi-state payrolls with primary ownership of hourly payroll operations and involvement in incentive commission and off-cycle payrolls. This role serves as a key resource for payroll processes compliance and audits and provides day-to-day support to employees supervisors HR and Finance.

The Payroll Specialist plays an important role in payroll controls audit readiness documentation and cross-training and works closely with Payroll HR and Finance teams to support payroll accuracy regulatory compliance and continuous process improvement.

• Substantial company-paid assistance for Medical and Dental insurance premiums; mental health coverage; cost effective co-pays and deductibles
• 401(k) with 5% annual company contribution and generous company matching contributions vested over three years
• Paid time off including eight paid holidays
• Opportunity to earn bonuses
• Employee wellness program that includes free counseling sessions financial and legal guidance and more
• Opportunities for paid training to support career advancement and personal development

Detailed responsibilities will include but are not limited to:

Payroll Processing & Administration

• Process end-to-end payroll for hourly employees including timesheet validation earnings calculations deductions and payment processing
• Prepare and process off-cycle manual final commission production bonus STIP bonus deferred compensation and incentive payrolls
• Prepare miscellaneous pay items and submit entries through Pending Pay
• Process voids and reissues of payroll checks as needed
• Process and administer all payroll garnishments and wage attachments ensuring accurate deductions timely responses and compliance with federal state and local requirements
• Maintain garnishment records and coordinate with employees agencies and third-party vendors regarding garnishment-related matters
• Assist with salary payroll processing through cross-training

Time & Attendance

• Review verify create reset and distribute employee timesheets
• Send timesheet reminders and notifications for hourly and salaried employees
• Support the successful implementation of UKG Workforce Management (WFM) including testing process validation troubleshooting and end-user support
• Serve as a key payroll resource during the transition from legacy timekeeping processes to UKG WFM
• Oversee ongoing timesheet review payroll validation and payroll-related processing within UKG WFM following go-live
• Help ensure timekeeping payroll and audit processes within UKG WFM remain accurate compliant and operationally efficient

Employee Data & Payroll Changes

• Process employee direct deposit updates
• Review and update employee records for various payroll changes
• Review rehires for proper 401(k) setup and payroll configuration
• Assist employees with UKG system password resets

Benefits & Retirement Payroll Support

• Support employee questions related to 401(k) contributions loans hardship withdrawals and catch-up contributions
• Download review and process Vanguard loan and deferral files
• Process Vanguard employer maintenance activities including terminations auto cash-outs and Media Out reports
• Reconcile Vanguard 401(k) loans and payroll interfaces
• Prepare payroll funding requests and wire documentation for retirement plan contributions
• Support year-over-year catch-up contribution compliance and regulatory requirements

Compliance Audits & Reporting

• Investigate and resolve payroll discrepancies including retro pay hours corrections and tax issues
• Prepare payroll audit documentation and respond to audit requests (SAIF WA L&I BLS 5500 and other regulatory reviews)
• Maintain and update payroll audit checklists and reconciliation spreadsheets
• Prepare post-payroll reconciliation reports and distribute to key stakeholders

Documentation & Process Improvement

• Develop maintain and update Standard Operating Procedures (SOPs) for payroll processes
• Compile save and maintain earnings deductions audit and import files used in payroll processing
• Support continuous improvement initiatives related to payroll controls compliance and efficiency

Support & Collaboration

• Serve as a payroll resource for HR supervisors and employees by answering questions and providing guidance
• Respond to ad hoc payroll and reporting requests
• Collaborate closely with Payroll HRIS HR Finance and external vendors

Education Skills & Abilities:

• Bachelors degree in Accounting Finance Human Resources Business Administration or a related field preferred
• 3-5 years of experience in payroll processing

• Strong knowledge of payroll processing wage and hour laws and payroll compliance

• Preference will be given to candidates with a Certified Payroll Professional (CPP) or other relevant professional designations

• Experience with multi-state payroll incentive compensation and off-cycle payrolls preferred
• Understanding of retirement plan payroll interfaces and reconciliations (401(k) loans deferrals)
• High attention to detail with strong audit reconciliation and documentation skills
• Ability to troubleshoot payroll discrepancies and explain payroll concepts clearly
• Proficiency with payroll systems (UKG preferred) Excel and payroll reporting tools
• Ability to manage competing priorities and maintain confidentiality in a fast-paced environment

• Must embrace Hampton Core Values and continuously strive to Find a Better Way Every Day

Learn more at or follow us on Facebook:@HamptonLumber. You can also learn about our company and our priorities by visiting our blog.

Hampton Lumber is an equal opportunity employer: All qualified applicants will receive consideration for employment without regard to race/ethnicity color religion sex sexual orientation gender identity national origin disability protected veteran status age or any other status protected by law.

Disability accommodation available: If you are an individual with a disability and need a reasonable accommodation in the application or hiring process please contact the Human Resources Office for the location that you are applying.

Women and minorities are encouraged to apply.

For more information about our commitment to equal employment opportunity please see these government posters: EEO is the Law and its accompanying temporary supplement.