Payroll Specialist

About AOTI

Advanced Oxygen Therapy Inc. (AOTI) is transforming the future of wound care through breakthrough technologies that improve the lives of patients with chronic non-healing and acute complex wounds.

At the heart of our mission is our patented multimodality Topical Wound Oxygen (TWO2) therapy the only device of its kind proven effective in both Randomized Controlled Trials (RCTs) and Real-World Evidence (RWE) studies. TWO2 has delivered exceptional clinical outcomes including an 88% reduction in hospitalizations and a 71% reduction in amputations among patients with Diabetic Foot Ulcers (DFUs) over 12 months.

In addition to TWO2 we offer the NEXA NPWT System an innovative multi-week multi-patient Negative Pressure Wound Therapy (NPWT) device designed to deliver the clinical benefits of traditional durable systems with the convenience and simplicity of disposable solutions. The NEXA System is portable easy to operate and cost-effectivemaking advanced wound care more accessible across diverse care settings from hospitals to the home.

Backed by a world-class international leadership team and a robust global infrastructure AOTI offers a unique opportunity to make a meaningful impact in healthcare.

If youre driven by purpose and want to be part of a company thats transforming wound care wed love to hear from you.

Why Were Hiring

As demand for ourTWO2 therapycontinues to grow we are expanding our team to ensure we maintain the highest standards of patient care. We are looking for compassionate and motivated individuals to join us in delivering life-changing therapy to more patients across the country.

Position Summary

The Payroll Specialistis responsible forsupporting theaccurateandtimelyadministration of payroll in partnership with the Companys Professional Employer Organization (PEO). This role performs payroll audits timekeeping administration reconciliations compliance reporting and payroll-related recordkeeping to ensure payroll accuracy and compliance with applicable federal state and local regulations.

The Payroll Specialist works closely with theEVP GlobalHuman ResourcesandDirector ofFinanceto support payroll operationsmaintainaccuratepayroll records and resolve payroll-related inquiries.

Location: Oceanside CA

Hybrid (4 days onsite 1 day remote per week)

Employment Type: Full-Time

Compensation

• Hourly Range: $34.00 - $37.00

Benefits

In addition to competitive pay we offer a comprehensive benefits package that includes:

• Full benefits with a company-sponsored stipend
• 401(k) with company match
• Company-paid Basic Life AD&D Short-Term and Long-Term Disability Insurance
• 11 Paid Holidays 2 Floating Holidays
• Paid Vacation and Sick Time
• Paid Volunteer Time Off to give back to your community
• Employee Referral Bonuses

Key Responsibilities

• Enters maintains and/or processes information in the payroll system for direct employee and 1099 contractors; information may include hourly rates salaries commissions bonuses or other compensation hours worked paid leave holidays and other information.
• Process and reconcile expense reports to ensure accurate posting of expenses to 1099 contractors and employees.
• Ensures compliance with federal state and local tax regulation labor laws and company policies.
• Reviews and audits working hours and paid time off in the timekeeping system for all non-exempt and exempt employees.
• Reconciliation of balance sheet payroll journals and expense reports. Perform administrative and record-keeping tasks related to status changes terminations and unemployment claims.
• Conducts record audits and mandatory reports on a monthly basis which may include I-9 audits EEO-1 filings census reports payroll audits and other compliance reviews.
• Audits all final payrolls reports for data integrity and post payroll journals into NetSuite.
• Collaborate with HR Finance Sales and other departments to ensure alignment on payroll related matters.
• Assist employees and contractors with payroll and pay-related items.
• Assist accounting with processing accounts payable checks when needed.
• Performs other duties as assigned.

Qualifications & Skills

• Education: High School diploma or equivalent required. Payroll HR or related certifications are a plus.
• Experience: Three (3) or more years of payroll administration experience required.
• Experience supporting payroll in a multi-state environment required.
• Experience working with a Professional Employer Organization (PEO) Human Resources Information System (HRIS) or payroll processing platform preferred.
• Experience supporting payroll audits timekeeping administration payroll reconciliations and employee payroll inquiries preferred.
• Proficient in Microsoft Office Suite including Excel.
• Experience with timekeeping and attendance management systems required.
• Experience with NetSuite or similar enterprise resource planning (ERP) system preferred.
• Experience with DocuSign or similar electronic document management platform preferred.
• Strong attention to detail organizational skills and ability to maintain confidential information.
• Ability to effectively communicate and collaborate with employees managers Human Resources Finance and external vendors.

Competencies

• Excellent verbal and written communication skills.
• Excellent organizational skills.
• Excellent attention to detail.
• Excellent time management skills.
• Excellent critical thinking and problem-solving skills.
• Strong analytical and reconciliation skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to manage multiple priorities and meet deadlines.
• Strong customer service and interpersonal skills.
• Proficiency with payroll timekeeping and business software systems.

Physical Demands

• Prolonged periods of sitting at a desk and working on a computer.
• Occasionally required to walk.
• Required to use hands to finger handle or feel.
• Occasionally required to reach with hands and arms.
• Required to talk or hear.
• Occasionally required to bend lift or climb.
• Finger dexterity required.
• Hand coordination required.
• Specific vision abilities required for this job include close vision distance vision and the ability to adjust or focus.

Work Environment

• Office environment
• Possible risk of electrical shock
• The noise level in the work environment usually is speaking level

Equal Opportunity Employer

Advanced Oxygen Therapy Inc. is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race color religion creed national origin ancestry disability that can be reasonably accommodated without undue hardship sex sexual orientation gender identity age citizenship marital or veteran status or any other legally protected status.

Data Privacy Notice

We collect and use personal information you provide in your application such as your name contact details and professional experience to evaluate your qualifications and manage our recruiting may also obtain information from publicly available sources or referrals in connection with recruiting retain this information for a limited period in accordance with applicable laws and our internal may request access to correction of or deletion of your personal information at any time by contacting us at .

Join Us

Join AOTI and help us grow our impactone patient at a time