Payroll Specialist III

Location(s):Encinitas / San Diego
Practice/Department: Finance
Work Environment: On-site*
Compensation: $43-$48 hourly

Dudeks journey began in 1980 with a vision to serve Southern Californias water and wastewater agencies.

Today we are a 100% employee-owned firm supporting clients nationwide and delivering projects that improve and protect the built and natural environments of communities throughout the United States. Our work has beenrecognized by leading industry organizations andwevebeen honored with multiple national Top Workplace Awards.

Ouremployee-ownersare unified by a singular commitment to supporting projects that address key societal issues such as the transition to renewable energy infrastructure hardening and repair environmental protection and community resilience.

Learn more about ouraward-winning culture thebenefits and perksof being aDudekian and theprojectsyou will have the opportunity to shape.

Who You Are

As anemployee-owner you embrace accountability working safely andcollaborationwhile thinking resourcefully and independently.

Like allDudekians you are curious andsolution-oriented with the ability to adapt quickly to changes and approach challenges with a spirit ofinnovation.

HowYoullMake an Impact

Dudek is seeking a meticulous and organized Payroll Specialist to support accurate compliant and timely payroll processing across multiple states. This role requires hands on payroll expertise including weighted average overtime wait time rules multi state taxation and end to end payment processing.
Youll partner closely with Accounting Benefits and HR to deliver seamless payroll operations and exceptional service. Were looking for someone who values accuracy collaboration and payroll as a long term career.

*Work Environment: This role will be on-site for the first 90 days after which eligibility for hybrid work will be evaluated.

Duties and Responsibilities

• Payroll Processing: Oversee and execute end-to-end payroll processing for 900 employees accurately and by deadline. Efficiently review and validate payroll data for completeness and accuracy. Ensure timecards are compliant and submitted by the employees prior to payment processing. Process payroll adjustments missed payments salary changes bonuses gift cards and other payments. Manage complex payroll issues and resolve discrepancies thoroughly and promptly.

• Payroll Compliance: Engage current payroll tax and mandates to all facets of the payroll payment process impounds reporting distribution and filings. Detail processing of voids reissues and stop payments to ensure the proper impact on the tax documents. Reconcile enter and approve payroll entries labor detail and checks to the general ledger in correlation to the monthly accounting schedule.

• Taxation and Reporting: Understand and review the federal and multiple state payroll tax requirements and mandates. Maintain timely reviews reconciliations escalations and payment processing to various tax agencies. Ensure tax records are updated and organized within the payroll digital library and designated portals. Process registration forms SUI rate updates POAs and agency notices. Review quarterly and annual filings for any form of discrepancies. Apply the proper payroll taxation in accordance with IRS regulations for various payment types.

• Audits and Documentation: Prepare for and assist leadership with payroll audits such as Benefit Labor Detail Workers Comp and 401k annual audits. Ensure requested documentation and records are readily available and managed. Maintain thorough documentation associated with all collaborations with third-party administrators and internal departments. Cooperate with various audits by consolidating data requested timely to meet periodic quarterly and annual audit deadlines.

• Communication: Interaction with outside entities government agencies third party administrators and insurance companies is required for research reporting or processing. Work as the liaison between payroll and other internal departments to ensure employee data remains in-sync between all business functional systems. Research Masterfile or labor discrepancies to avoid reporting issues.

• Continuous Improvement: Perform Dayforce Ceridian payroll module upgrade testing and audits. Stay current with payroll and benefit regulations industry best practices technological advancements to recommend and implement process improvements. Adapt to new department and firmwide systems as provided for business operations and engage in routine training. Participate in special projects including implementation of new time and attendance system.

Minimum Qualifications

• Bachelors degree in finance Accounting or a related field preferred.
• Minimum of 5 years of experience processing full-cycle multi-state payroll for 500 employees including tax filings reconciliations and general ledger integration.
• Demonstrated hands-on experience managing federal and multi-state payroll tax compliance quarterly and annual filings audits and agency communications.
• 3 years of payroll tax experience
• Strong knowledge of payroll laws compliance and operations
• Excellent organizational communication and attentiontodetail skills
• Ability to manage confidential information.
• Ability to work independently.
• Must possessa valid drivers license and have active personal automobile liability insurance by the first day of employment

Preferred Qualifications

• 3 years Experience with Dayforce
• Experience with Deltek VantagePoint or similar systems
• Professional services industry experience
• Prevailing Wage Certified Payroll experience
• Experience with systems implementations and special projects
• CPP or FCP certification.

Compensation: $43.00-$48.00 hourly*

*Finalagreed-upon compensation will be based on a variety of factors including but not limited to an individuals related experience education certifications skills and work location. Successful candidates must pass a pre-employment drug test and background check prior to beginning employment.

Working Conditions

• This joboperatesin a remote or office-basedenvironmentand this role routinely uses standard office equipment such as computers phones printers etc.

Physical Requirements

The physical demands described here are representative of those that must be met to successfully perform the essential functions of the job. This job requires the following:

• Working on a computer sitting or standing forlong periodsof time in an office or remote office setting.

• Attending meetings both in person and virtually and speaking on the phone with peers clients etc.
• Specific vision abilities including close vision distance vision color vision peripheral vision depth perception and the ability to adjust focus.

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Dudek is committed to creating a workplace where all employees regardless of their background feel valued respected and have equal opportunities to succeed. We believe that a diverse and inclusive workforce is essential to our business success and we are dedicated to fostering a culture where everyone can thrive. We are committed to fair andequitableprocesses based on merit free from any discrimination.

Dudek is genuinely committed to equal employment opportunities within our company and on our project teams. Dudek is also committed to compliance with all applicable lawsprovidingequal employment opportunities. This commitment applies to allpersonsinvolved in Dudeks operations and prohibits unlawful discrimination by any employee of Dudek including supervisors and coworkers. Equal employment opportunities will be extended to all persons (including those with disability and veteran status) in all aspects of the employment relationship including recruitment hiring training promotion transfer compensation benefits discipline layoff recall and termination. Any employee who violates this policy and Dudeks commitment to equal employment opportunities will be subject to disciplinary action.

Dudek is a U.S.-based employer. All positions are based in the United States and require U.S. work authorization.